Minutes of the Ordinary Meeting of the Council held on Monday 13th October 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs : Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James, Gareth Jones, John Griffiths, Caryl Jones, Emmanuel Kincaid, Beth Griffiths
1.Welcome
The Chair welcomed everyone to the meeting.
2. To receive apologies.
PCSO John Evans
3.Personal Matters.
None. However, members were happy to report that the Foelallt Arms had reopened at the beginning of October and wished the new owners the best of luck.
4.Declarations of interest.
RE, JG and CJ declared an interest for point 8f
RE declared an interest for point 13.
5.Public participation.
Members of the public were present.
Due to many members of the public being present to discuss point 13 it was decided to bring the agenda item forward.
13. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments
The community council had received 6 e-mails and 1 letter regarding energy developments. The Chair read the written letter while all other e-mails were displayed on the screen to viewed and read by members present. The following comments were made following reading the letters:-
22,000 people had signed a petition against wind farms in Areas of Outstanding Natural Beauty such as the Cambrian Mountains but the petition, as yet, has not been discussed in the Senedd. This is despite usually if a petition receives more than 10,000 signatories it is discussed. GJ queried why this had not happened. GJ proposed to write a letter to the local AM and MP and ask why this had not happened. All members agreed with the proposal.
South and West Wales Wildlife Trust are concerned about the impact on Red Squirrel population.
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Impact on peat land.
Powys County Council have decided to delay new licences to see the impact on the environment. Could CeredIgion County Council do the same ?
Concerns raised regarding a company buying another company and would that affect the agreement that was signed.
An information event was held recently in the hall to raise awareness of the projects and its impact.
6.To confirm the minutes of the Extraordinary Meeting of Council, held on September 22nd 2025
Members read the previous meeting minutes. EK read a letter which had been sent to the Clerk and Chair in advance of the meeting, wanting to take out a paragraph in Matters Arising from the Meeting regarding clarification of the spreadsheets sent in advance of a meeting on 11/09/25. GJ proposed that the minutes should be a true record of what has happened in a meeting and therefore the minutes should stay the same. EJ proposed that the wording was unfortunate and would support taking out the paragraph. BG asked whether words could be changed, however EK stated that the whole paragraph needed to be taken out.
Proposed to keep the minutes as they were – GJ Seconded by CH
Proposed to take out the paragraph – EJ Seconded by RE
A vote was held with the majority voting to keep the minutes as they were.
EK stated that after 12 years’ service including 1 year as Secretary without pay, 7 years in preparing the budget and securing £90,000 in grants to develop the hall he felt he had no choice at the time to resign as Community Councillor. EK left the meeting. RE thanked him for his work during the past 12 years and asked for him to reflect on his decision.
7.Matters arising from the minutes.
Point 8 – HMRC the appeal had been successful therefore no penalty will be issued,
Post box at Llanio had been reinstated.
Discussion held with landowner at Pont Llanio regarding moving the vehicle which was blocking the post box.
New banner had been bought.
Pont Holes should read as Pot Holes
8. Financial Report
a) HMRC – the appeal had been successful therefore no penalty would be paid. Send a letter of thank you to Llywela Thomas Book Keeping Service.
- Approve the bank reconciliation for the period ending 30th September 2025
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- Authorisation of payments staff and confidential payments. :£297.45 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19. Need to sort out wages for July and August for the Cleaner.
- Recurring payments – confirmation of ongoing variable direct debit instructions
- BT hall telephone and broadband :£52.74 LG (Misc. Provisions) Act 1976 s.19.
- Bank charges 13/06 – 12/08 – £19.40 LGA 1972s.111
- Payments received – Ceredigion CC Percept 2nd instalment – £6,000.00
Poppy Wreath Reimbursement – £50.00
Openreach Wayleaves – £4.80
- Bank interest and loyalty received 02/06/25-07/09/25 – £90.83
- Annual Fee – ICO (Information Commissioner’s Office) – Resolved to pay the annual fee £54. LGA 1972 s.111
- To consider a request for funding for YFC fireworks event 2025. RE, JG and CJ declared an interest. Proposed to pay the same amount as last year DLJ, Seconded by EJ. Resolved to donate £800. A discussion was held regarding having silent fireworks in order to protect pets. RE to have a discussion with the YFC. Also request that no concrete blocks or springs be brought for the bonfire. LGA 1972 s.137
Members also resolved to pay
G Jones Internal Auditor Fee – £125; LGA 1972 s.111
Norton Anti-Virus Renewal fee for the hall digital screen and clerk’s laptop was approved. Payment to be made by Cllr James and reimbursed -£74.99 LG Misc Act 1976 s.19
Dŵr Cymru -Water Charges Cemetery £24.09 LGA 1972 S.214
Consideration of donation to Royal British Legion Appeal 2025 and disbursements on behalf of local organisations. Council approved a donation of £25.00 to the Royal British Legion Poppy Appeal and disbursements of £300.00 on behalf of local organisations, to be reimbursed. LGA 1972 s.137
9.Presentation by Caffi Dewi – Setting up an Emergency Centre
JP gave a presentation regarding setting up an Emergency Centre in the hall when there is a weather or infrastructure fault. It would run at different times depending on need to be run by current Caffi Dewi staff and WI members. It was resolved to set up a group of individuals to lead the process which included RE as local Councillor, WI President and Caffi Dewi core people. Prepare a designation of Process. If there was an electrical fault need to look at sourcing a generator. More important is the need to have a switch change to link the generator. GJ will look at the possibility of what resources are available to solve the issue.
The clerk had received an e-mail earlier in the day stating that the Warm Spaces grant which had been prepared by the Community Council on behalf of Caffi Dewi had been successful and a grant of £900 had been allocated.
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10. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.
Nothing to report since previous meeting. Another meeting will take place on October 26th.
11. Remembrance Day Wreaths
Remembrance Sunday November 9th. The Church is scheduled to hold the Service. PP to contact the Vicar to see if he is available. Need the list of names which should be in the filing cabinet.
12. Welsh Government Community Facilities Programme
CJ, GJ and BG had discussed the matter. No closing date is mentioned in documents provided or required percentage match funding. Some members had been to the playing recently and have noticed some equipment are deteriorating. Skate park needs to be removed. The members read through the Inspection Report by Playsafety which was received in June. It was resolved to look through the application form with the view to submit an application as soon as possible.
14. PCSO Report
PCSO John Evans was unable to attend but had sent an e-mail. *Antisocial behaviour / Harassment : 0 Burglary : 0; Criminal Damage : 0; Theft :0; Violence/ Assault : 0; Fraud : 0. Hate Crime Awareness week is running from 11/10 to 18/10 and the Neighbourhood policing team will be carrying out activities and visits in support of this. Victim Support is the lead agency for supporting victims of hate crime and this year they will be highlighting Disability Hate Crime.
Despite no incidents had been logged by the police, members were made aware of an incident in the middle of the night were people were seen on farm land leaving farm gates open.
15. Public Footpaths / Grass Cutting
An e-mail had been received regarding footpath maintenance near Glasdir. It was resolved to arrange a meeting with the footpath officer to review access and growth.
16. Correspondence
All members had received correspondence regarding the following matters
a)Submission of the Draft Annual Remuneration Report 2026–27
b) Cynnal y Cardi September Bulletin
c) From Summer Footfall to Festive Planning–Your Autumn Smart Towns Update
d) Natur am Byth! September Newsletter
e) Policy advice and resources – One Voice Wales
f) Breaking Barriers: Hate Crime Webinar – Heddlu Dyfed Powys
g) Dyfed-Powys Police Headquarters Open Doors
h) Age-Friendly Ceredigion Newsletter – September 2025
i) Training Dates
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17. Any other business
Broadband issues within the village
Community Council Car park – the wall has been damaged and needs to be fixed. Ask a local builder for a quote to see how much it will cost to fix.
Temporary Road Closures on 05/11/2025 and 06/11/2025
Christmas Dinner – 15/12/2025 at Cegin Gareth – Cost £30 per person.
Christmas Competition – further discussion in next meeting.
18.Date of next meeting:
10/11/2025
Meeting ended 21:20 pm
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