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Minutes of the Ordinary Meeting of the Council held on Monday 14^th  July 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(RE)(Chair), Gareth Jones (GJ), Caryl Haf Jones (CHJ), Beth Griffiths (BG), Patricia Parry (PP), Eirwen James (EJ), John Griffiths (JG)  Dafydd Lloyd Jones(DLlJ), John Evans (PCSO)

1.Apologies

• Apologies received from Emmanuel Kincaid

2.Personal Matters.

• The village carnival was noted to have been a great success. Thanks were expressed to everyone who attended and contributed to making it an enjoyable evening.

3. Declarations of interest.

• None noted.

4.Public participation.

• No members of the public were present. PCSO John Evans attended to deliver his report.

5.To confirm minutes of Previous Meetings

6.Matters arising

• BG raised concerns regarding the proposed use of the village car park for the temporary village shop. Monitoring and photographs taken during the past month showed the car park is frequently at full capacity, with overflow parking occurring elsewhere.
• The arrival of new families with multiple vehicles on the square has increased parking demand.
• Councillors expressed concern over insufficient parking space for the shop’s operation and customer access.
• It was proposed that RE attend the next planning meeting for ‘Siop Ni’ to raise these concerns and suggest the Community Centre grounds as an alternative site. This matter will be added to the next meeting agenda.

7. Financial Report

a. Annual Reports:

• All annual reports (including Hall and Fuel Allotment) are to be completed by outgoing Clerk by 30^th June 2025.
• Reports to be submitted to the Chair by the end of August 2025.

b. Zoom Payments:

• It was agreed that payments for Zoom will cease, as the facility has not been used for several months.

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c. Council Equipment

• Arrangements are to be made for the return of the council laptop, equipment and documents in preparation for the transition to the new Clerk.

d. Loan Repayment

• It was agreed that the repayment for the loan is to be transferred.

8. Defibrillator Circuit Coordinator

• For consistency, the Vice Chair was asked to take on the role of Circuit Coordinator for the defibrillator.

9. Information Received

• Information was received and shared.

10. Appointment of New Clerk

• The job description for the Clerk role has approved by John Griffiths and seconded by Dafydd Lloyd Jones.

• The post will be advertised in the coming week at £13.50 per hour for a minimum of 18 hours per month.

• Patricia Parry will attend Fuel Allotment meetings until new Clerk is appointed. Rhodri Evans to inform John Lewis accordingly.  

11. Annual Accounts

• Councillors were unable to approve the accounts or sign the annual report, as figures have not yet been received. DLlJ and RE to liaise with the Clerk to resolve this.

12 Grant Applications

• Grant Applications were discussed.

13. Village Clean-Up

• The date for the village clean-up was confirmed for 28^th and 29^th July, meeting at 6:00pm.

14. PCSO Report

PCSO John Evans provided an update:

• No major incidents to report for the past month.

• One report of antisocial behaviour involving three youths on bikes (19^th June)

• Fraud scam reported in neighbouring village.

• ‘Mind Your Speed’ operations were carried out in the village on 27^th, 30^th June and 2^nd & 9^th July. Several vehicles were stopped for speeding; no enforcement action was taken, only advice given.

• Rural Crime issues will be discussed in Lampeter Show.

• Residents should contact the PCSO with concerns about theft prevention for farming equipment.

• Reports of sheep loose in village and on the road to Tregaron were noted.

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15. County Councillor’s report on matters arising from Ceredigion.

• Noted : The Chief Executive is proposing an increase in payments for officers at a senior level.

16. Planning applications.

• None received.

17. Village Hall and Recreation Grounds

• Councillors expressed their gratitude to Eirug and Nerys Pugh for their dedicated efforts in cleaning around the hall; their work is greatly appreciated.

• Hall meetings are to be scheduled and added to the calendar.

• All hall bookings and outstanding bills up to 30^th June should be settled; user groups are to issued invoices by 1^st September by outgoing clerk.

• Correspondence will be sent to unsuccessful tender applicants.

• Plans are in place to plant new trees at appropriate time of year.

18. Questions to the chair and Other Matters

• Concerns raised about refuse collection; some residents have been placing waste outside their properties. Residents on mountain roads reported that collection crews often leave bins uncollected at the end of lanes despite multiple dwellings along these tracks.

• Requests have been received from user groups that have not yet received invoices for hall hire; these are to be issued by outgoing clerk and passed on to the financial officer, Gareth Jones.

Date of next meeting: Monday September 8^th at 7:30

Minutes prepared by : Beth Griffiths

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