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Minutes of the Ordinary Meeting of the Council held on Monday 8^th September 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Bethan Griffiths ,Caryl Jones.

The Chair, Cllr Rhodri Evans, welcomed the new Clerk, Sion Jones. He also thanked Lisa for her work during the past three years.

1.To receive apologies.

None

2.Personal Matters.

Congratulate Teleri Griffiths on being chosen a member of the YFC Prime Pork Scheme and good luck at the Royal Welsh Winter Fair.

3.Declarations of interest.

None

4.Public participation.

Members of the public were present.

5. To confirm the minutes of the Ordinary Meeting of Council, held on 14July 2025

Proposed by CJ   Seconded by EJ

6.Matters arising from the minutes.

Car park – The car park has been monitored at various times during a period of up to two months. There were no more than 10 vehicles in the car park. However, two vehicles seem not to hold a valid MOT or Tax. A discussion was had regarding the matter of how to remove these cars but as the car park is a private car park the council is limited in its response. The council asked for advice by PCSO John Evans who was in attendance and he advised the council to think about placing a notice on the windscreen to ask the owners to remove the cars from the car park. Seek further advice from One Voice Wales.

Zoom Subscription – a discussion was held regarding using TEAMS rather than Zoom. To be discussed in further meetings

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Invoicing events – Some associations who use the hall have not been invoiced for a long period of time. It was agreed to e-mail new clerk with relevant detail so invoices can be sent out.

PCSO John Evans was in attendance and due to work commitments asked whether he could give his report at this point in the meeting with the Chair agreeing to this request.

To receive a report from the PCSO.

Report from PCSO John Evans who attended the meeting and provided an update on recent police matters, including:

• A neighbour issue had occurred with messages being sent by phone which was reported as harassment.
• Anti social behaviour – none
• Following previous meeting regarding sheep on road, the PCSO and a member of the Rural Crime Team visited a farmer. It was reported one sheep was seen on the road the day following the meeting and following regular patrol since – no sheep have been seen on the road.
• With Autumn and Winter approaching remind people to check heating oil and outdoor shed security.
• The PCSO thanked the welcome he received at the local show on August 13^th.
• The PCSO had attended several events during the Summer, which included the National Cycling at Aberaeron, Palestine Red Line protest at Aberystwyth and Rally Ceredigion also at Aberystwyth.
• No questions were asked by the councillors or members of the public in attendance.

7. Employment contract for New Clerk.

A copy of the contract had been sent by e-mail and was signed by the Chair and Clerk.

8. Siop Ni Update

Two members of the Siop Ni committee was in attendance and gave an update of what has happened during the past months which include:

• Various meetings with CAVO to move the idea forward.
• Discussion regarding raising money through Community Benefit Grant
• Set up ‘Siop Ni CBS Cyfyngiedig – CBS Community Benefit Society.
• Regardless of the number of shares, each person would have one vote.
• The committee have been looking at various grants.
• A website is being developed for Siop Ni.
• CAVO are looking at carrying out a basic survey.

EK asked whether the Siop Ni committee have asked for any planning advice.

BG asked about the location of the new shop. Currently the car park has been ruled out with other locations in the village being looked at.  BA questioned why it was not possible to use the hall as a

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location. It was reminded by EK that the current remit of the Hall committee for the Charity Commission does not permit a shop to be set up in the hall.

9. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

It was agreed to support a fundraiser event with a Tractor Run being the preferred option. The money raised would go to Wales Air Ambulance. GJ to discuss with Ann Jones and maybe set up a meeting to develop the Tractor Run idea further.  A suggestion was made whether the event could include the traditional Christmas Santa Event which the Council usually holds. Further discussion in next meeting.

10. Financial report

A £100 penalty notice letter was received by HMRC due to the failure of information not being presented on time. The council agreed to ask advice regarding this matter to appeal the penalty due to circumstances of transition of new clerk.

It was agreed to ask Llywela Thomas Bookkeeping and Payroll Services to undertake HMRC duties for three months while the new Clerk adjusts to his new role.

Proposed by CJ  Seconded by PP

1. Authorisation of payments – One Voice Wales
   1. Recurring payments – confirmation of ongoing variable direct debit instructions:
2. BT Telephone & broadband:£57.19    LG (Misc. Provisions) Act 1976 s.19.
3. Barclays Bank -Commission charges
   1. Payments received.
      1. Bank Interest & Loyalty received.
      1. Openreach – £4.80

Council approved payments as listed points a & b and noted payment received in point c. above.

11.Defibrillator

BG had checked the Defibrillator twice. Need to look at replacing the Defib using money raised during the Carol Singing in December 2024. Ask Ser Dewi to be involved .

12. Christmas dinner.

To be held on Saturday, December 6^th. PP to contact different locations discussed for menu and prices.

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13. Any other business

Correspondence

 The Cambrian Mountains Society – a letter was received regarding whether the council would support the idea of placing a sign 2m long by 0.9 high on the sign from Tregaron to raise awareness of where the Cambrian Mountains are. The council supported the proposed idea and suggested whether it was possible to have two signs at both ends of the village. A question was raised regarding the material being used for the sign.

CPRW Ceredigion The Welsh Countryside Charity – Bryn Cadwgan Energy Park – Have your say. Regarding the pre-application consultation between August 20^th and October 1^st 2025.

Lan Fawr and Bryn Rhudd Energy Park – An invitational presentation being held at the Community Hall on Monday September 15^th between 6:00pm and 7:30pm. They had sent an e-mail requesting two representatives from the Community Council to be in attendance. It was agreed that EJ and GJ would attend on behalf of the community council. However,  it was raised that all community councillors should be able to attend.

• Date of next meeting:

22/09/2025.

Meeting ended 21:15 pm

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