Minutes of the Ordinary Meeting of the Council held on Monday 22^nd September 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James,  Gareth Jones, John Griffiths, Caryl Jones.

1.Welcome

The Chair welcomed everyone to the meeting.

2. To receive apologies.

Beth Griffiths

3.Personal Matters.

None

4.Declarations of interest.

RE declared an interest for points 11a and 11b.

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the Ordinary Meeting of Council, held on September 8^th 2025

Proposed by GJ   Seconded by JG

7.Matters arising from the minutes.

10b – following receipt of BT accounts from previous Clerk the August BT Payment was £72.40

RE had researched information regarding London Heart Defibrillator.  Need to find information from British Heart Foundation regarding a new defibrillator.

Need to ensure page numbers on minutes follow in correct order.

GJ noted his displeasure in attending a meeting on 11/09/2025 and following working through a spreadsheet provided and cross-referencing the information with diaries an e-mail was received at the end of the meeting with this information presented in a different spreadsheet. Members noted their gratefulness for the present clerk in taking on the onerous task.   

8. Financial Report

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HMRC – a letter of appeal has been sent to HMRC to avoid paying the £100 penalty which has been prepared by Victoria Jones of Llywela Thomas Bookkeeping and Payroll Services. The members were extremely grateful for their time in preparing a statement to be sent to HMRC. It was also added that they would not charge for this work. Victoria Jones would train the new clerk to use the system to ensure payroll matters are completed on time. If a fine is given members resolved to authorise payment to HMRC.

9. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

Tractor / Pick Up Run on December 21^st to begin at 2:00pm. Money raised would go to Wales Air Ambulance. Caffi Dewi to help with tea and cake. Father Christmas would visit in the evening. Arrange for children to decorate their toy tractors. A quad bike event could be held in the Summer. Further discussion in next meeting.

10. Remembrance Day Wreaths

The following associations have ordered a wreath:

WI, Capel Bethesda, Capel Bethlehem, Eglwys Dewi Sant, Sêr Dewi, Ysgol Henry Richard, YFC, Hall Committee, Show Committee, Community Council, Clwb Ffrindiau, Pwyllgor Lles a Diwylliant and Ann Jones.

Remembrance Sunday November 9^th. Discuss arrangements in next meeting

11. Correspondence

a) Waun Maenllwyd Energy Development

The Community Council had received a Memorandum of Agreement form asking the council to sign it along with seven other community councils. The Chair read the content of the document. A further e-mail was read from Tregaron Community Council after they contacted One Voice Wales to seek advice and guidance. Members of the public in attendance were asked to contribute their views and thoughts which included:-

1. A local impact report would need to included within the community council feedback;
2. To contact  a very good solicitor to read the Memorandum of Agreement.
3. Why are they expecting the council to sign now ?
4. What is the life span of the project  ? Are they allowed to sell the development onto another company who can set up a different set of rules.
5. Can we set up an association as they’ve done with the Cefn Croes Development – set up a local company to fund and manage the benefits themselves.

After a long discussion it was resolved:-

1. not to sign the document;
2. set up a meeting as soon as possible with the other named community councils named in the Memorandum of Agreement. (If a meeting is held the members present wanted RE to chair the meeting. );

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1. consider in association with other local community councils to use the £1,500 legal payment being offered to seek legal advice from an expert.

b) Lan Fawr and Bryn Rhudd Energy Development

 A meeting took place on Monday September 15^th. Three councillors attended the meeting. The proposal in the first stage is to build 40 turbines at Lan Fawr  which is agricultural and forestry land and 16 turbines at Bryn Rhudd which is all agricultural land. The company noted a £800 million benefit to surrounding communities during its lifetime. This is the start of a pre pre application. There would be a six-week consultation for people living within 5km of the development by post. Access could be an issue but the company may have found a resolution. A suggestion of buying a community shop for Llanddewi-Brefi was made during the meeting. There is a feeling of a divide within the community for those for and against the development. Comments made by the members of the public included

1.  the electricity generated would be used in England and not Wales.
2. when building the base of the turbine a lot of concrete will be used which may cause more flooding. 
3. Do any payments made keep in line with inflation ?
4. Decrease in the value of houses prices due to the development.
5. Can hear the sound of the turbine between 1km and 6km.
6. Blades made of plastic and balsa wood. The blade will deteriorate with plastic travelling for miles with sheep eating the plastic and may enter the food chain. Also, some farmland may not be used for grazing in the future.
7. What is the effect on water supply considering many in the area have their own water supplies? (From information given in the meeting on September 15^th a survey will be carried out before and after the development.)

A member of the public in attendance, noted that a meeting will take place at the Community Centre on Saturday September 27^th between 2:00pm and 8:00pm to give information about the information with an opportunity to ask questions.

c)Warm Welcome Spaces 2025

PP and clerk to arrange a meeting with representatives of Caffi Dewi to complete the form. The closing date in Sunday, October 5^th therefore it was resolved to meet at the Community Centre on Friday, September 26^th.

d) One Voice Wales

Annual Meeting taking place on October 1^st. All councillors had been sent an e-mail including the agenda and information on how to book a place.

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e)Welsh Government Community Facilities Programme

It was resolved to set up a sub-committee consisting of CJ,GJ and BG to look at the application grant and read relevant documents. When looking through the attached document it was not possible to locate the closing date. Sub-committee to update the council on progress made in the next meeting.

12. Any other business

A complaint had been received regarding a caravan at Pont Llanio blocking the post box.  A postman had reported a significant decrease in the number of letters being collected.

The Post box at Llanio needs to be reinstated. Send a letter to Royal Mail.

Pot holes beginning to reappear on the road between Nantydderwen and Pant.

Cambrian Mountain Society Sign – The society has decided to place the sign on the A485 Pont Llanio junction with a meeting taking place between the landowner and Society on Monday September 29^th.

An e-mail had been received by representatives from Caffi Dewi  asking whether the Community Centre could be used as an emergency centre in an emergency such as bad weather or electrical/water interruption. They requested to attend the next meeting to discuss the idea further. It was resolved to ask the representatives to attend the next meeting and outline their vision and plans.

E-mail sent by Wendi Patience regarding the forthcoming Area Meeting being held online on Monday September 29^th at 7:00pm. E-mail link sent EJ, GJ and CJ.

Need to order a new Wales banner to be placed in Hyfrydle.

Need to fix the bench at Hyfrydle.

Christmas Dinner – 15/12/2025 at Cegin Gareth

Clerk would appreciate guidance on how to upload documents and events onto the Community Council website.

• Date of next meeting:

13/10/2025.

Meeting ended 21:45 pm

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