Cofnodion – Cyngor Cymuned Llanddewi Brefi 12/05/2025

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Minutes of the Ordinary Meeting of the Council held on Monday 12th May 2025 at 8:00pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Pat Parry( via Zoom).

1.To receive apologies.

Cllrs : Bethan Griffiths ,Caryl Jones

2.Personal Matters.

The Chair extended thanks to all who helped in recent weeks with tidying and landscaping works following on from storage and stump removal at the Llanddewi Brefi hall recreation grounds.

3.Declarations of interest.

R.E. left the room during consideration of matter 13.

4.Public participation.

None.

5. To confirm the minutes of the Ordinary Meeting held on 14th April 2025.

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a) Proposed D.L.J.  Seconded: G.J.

6.Matters arising from the minutes.

i) Item 6 iv.: Noted that the feedback form needs to be completed by the Council.

ii) DLJ reported that representatives from CFF had during a recent visit praised the high standard of the newly completed hall changing room and storage works.

iii) Item 7a. wording corrected: from ‘foundation’ to ‘floor slab’.

iv) Item 8 EK reported that currently 65 responses received and that also  confirmed that the proposed scheme will utilise 2 x parking spaces. Usage will be monitored over the next couple of weeks to gauge numbers of visitors utilising facilities to be reported back during the next meeting. Council also considered 2 complaints sent to the Clerk regarding the  temporary pop-up shop proposal and noted the following regarding

Complaint one: Council considers the group  seeking to carry out the proposal have already looked for a more suitable site but have  not been successful to date in identifying alternatives. They also note that the car park is for occasional use not for permanent residential parking.Regarding aesthetics , temporary permission is being sought to gauge viability.

Compliant two:

Item 12- DLJ- confirmed that the application had been acknowledged and anticipated that a decision should be received by the end of May.

Item 18- EJ- reported on fixings but that the suppliers require final specifications before completing the order( action raised for the hall to approve and raise payment for costs.)

Council noted that pot holes repairs mentioned during the last meeting have now been carried out.

7.Financial report

  1. To approve the bank reconciliation for the period ending 30th April 2025.
  •  Council approved the reconciliation ending 30th April 2025.
  • Also noted (2 x cheques still outstanding re: previous Chair’s allowance  & costs for mince pies from Christmas 2024 arrangements.)

 Proposed: R.E.  Seconded: D.L.J.

  • Staff and confidential payments:  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
    • Authorisation of payments for CFF Grant Aided works for the Hall Changing Rooms and Storage Shed.
      • G Davies Contract 1-final payment 3 (CFF project): £13,131.54 LG (Misc.Provisions) Act 1976 s.19.
      •  L Davies Contract 2-final payment 3 (CFF project): £ £1,132.46 LG (Misc.Provisions) Act 1976 s.19.
      • Steel Fabricators (Wales) Ltd Contract 3-final payment 3 (CFF project)

:£ 3,000.00 LG (Misc.Provisions) Act 1976 s.19.

  • Recurring payments – confirmation of ongoing variable direct debit instructions:
  • BT Telephone & broadband:£57.19    LG (Misc. Provisions) Act 1976 s.19.
  • Barclays Bank -Commission charges
    • Payments received.
      • Bank Interest & Loyalty received.
      • 1st instalment of 2025-26 Precept and 2023/24 Cemetery Grant

Council approved payments as listed points b-d. and noted payment received in point e. above.

Proposed: D.L.J. Seconded: G.J.

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8.To review project progress regarding  Cymru Football Foundation Grant aided works ongoing to the Hall Changing rooms and Storage Shed.

  1. DLJ- CFF visit had taken place and representative praised high standard of work carried out.
  2. EK checked with contractor regarding changing room works only outstanding task- to fit mirrors(pending delivery)
  3. EJ- more formal instructions required to pass onto hall users going forward to ensure changing rooms are left tidy/clean.
  4. Council noted receipt of letter of thanks from the Dewi Stars Captain regarding the recent improvements.
  5. It was noted that the next football tournament will be happening on the 16/06/25 and it  would be good opportunity to hold a presentation event regarding the works, tbc at June meeting.

9.Correspondence.

  1. Ceredigion County Council
  2. Toiledau Cyhoeddus Llanddewi Brefi 2025-2026 Llanddewi Brefi Public Toilets

Council considers that this well used service should remain as a central service as there is not another convenient facility within vicinity but due to needing to maintain present services and having taken on additional coast for the 25/26 period , that presently Council is not in a position to take on the lease offered.

  • One Voice Wales
  • Cyfarfod Pwyllgor Ardal Ceredigion 2.4.25 – – Ceredigion Area Committee Meeting 2.4.25.
  • Revised Financial Regulations 2025.

Council noted correspondence in b ii  & iii.

10.To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.

All Correspondence in the general folder was noted by Council but no matters raised.

11.To receive a report from the PCSO.

Reporting noted quiet period regarding incidents for the month .No matters raised by Council to pass on to PCSO.

12.County Councillor’s report on matters arising from Ceredigion

The member concerned that presently budgeting/assets and staff cuts being reviewed presently within scrutiny committees to review where savings could be made to minimise impacts regarding  future rates for Council tax.

  • Highways officer came out to look at issues within the community and observed sign now reinstalled in village and other works(i.e. drainage)  have also been carried out
  • Works scheduled within Bryn amble have also been completed.
  • Gravel piles created as part of previous works have also been noted  and will be picked up, timing tbc.

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13.Planning applications

  1. A250232 – Ochr Garth, Llanddewi Brefi, Tregaron, Ceredigion, SY25 6UJ.

Council raised no objections, Clerk to confirm in writing to development management.

14.To receive a report from the Village Hall and Recreation Grounds committee.

The following points were noted and/or reported from representatives of the committee to Council:

  1. Consideration currently being given to arrange  a voluntary effort to install storage in the hall(back of the Neuadd)
  2. Regarding last point also being considered to hold a future event to raise funds for materials to be discussed in the upcoming meeting.
  3. Members of the committee would also be approaching D Stars for permission to have a key to enable storage of the hall marquee and biodiversity garden  sundries.
  4. Regarding additional tree planting on the recreational area behind the football pitch, costs for orchard planting to be brought to the upcoming meeting. for grounds.
  5. A member had followed up with the Football Association for Wales regarding the defibrillator project but no projects have been confirmed yet. Additional requirements to enable installation of a second station confirmed as follows:
    1. Costs for installation of a Second power supply( on front of building near changing room entrance) and the defibrillator unit to be confirmed.
    2. Contractor to carry out work as per point a being sought, and member of the committee will be approaching local contractors to confirm quotes & availability.
    3. Suggestion to buy same equipment as installed on the village square.
    4. Committee also noted that there will be a need to raise funds for ongoing costs going forward.
    5. Committee also reported that contractor quote for additional works required: for incremental costs to swap out lights for emergency lighting not completed during Severn Wye works.

15.Questions to the Chair.

Following points raised by Council members to the chair:

  • Tree down near Pont Llanio- EJ to contact resident to see if he may want the wood.
  • Post box stolen in Pont Llanio.- PCSO to be informed.
  • Schedule of payments for the hall- need to pay for seed costs for recent works- CCF.
  • DLJ to donate his chairman’s allowance to air ambulance
  • EK- Street light in car park has been fixed.
  • Clerk given go ahead to feedback to Bell town power, as per comments- minutes dated- 14/04/2025.
  • EK to make enquiries with BT to look at contract renewals.

Date of next meeting:

09/06/2025.

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Meeting ended 21:50 pm

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