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Minutes of the Annual General Meeting of the Community Council held on Monday 12th May 2014 at 7.30 pm at the Community Centre.

Present:- Cllr D .S. Gwynne Davies(Chairman) Cllr Mary Pearce (Vice-Chairman),  Dafydd Lloyd-Jones, Maria Tofani, John Ll Griffiths.  Ann Jones, Eirwen James, Emmanuel Kincaid, Rhodri Evans.

1. Apologies

Councillor Wynne Davies apologised for his inability to attend.

2. Personal

None.

3. Matters arising from the minutes of the A.G.M. 2013/2014

The Council are informed that the planning gain for Cysgod Y Llan still stands.

4. On the proposition of the Councillor Dafydd Lloyd-Jones and seconded by Cllr Maria Tofani the Council authorised the Chairman to sign the A.G.M. minutes for May 12^th 2014.

5. Report of the Council’s work for 2012/13.

6. Financial report.

7. Appointment of Chairman and Vice Chairman

Councillor Mary Pearce was appointed Chairman proposed by CllrGwyn Davies and seconded by Cllr Ann Jones and Cllr Maria Tofani was appointed Vice-Chairman proposed by Cllr Rhodri Evans and seconded by Cllr John Griffiths.

8. Appointment of Treasurer

It was resolved that Mr Gareth Jones be re-appointed as treasurer.

9. Representative on the Playing Field Committee and Community Centre.

Councillor Wyn Davies was appointed to represent the Council on this Committee.

10. Chairmans Allowance

It was resolved that the Chairman’s allowance stayed the same £50 00

11. Any other matter

None

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Minutes of the Community Council Meeting held on 9^th March 2015 at the Community Centre

Present:-

Councillors  Mary Pearce (Chairman),  Maria Tofani (Vice- chairman), Emmanuel Kincaid,  Eirwen James,  Rhodri Evans, Dafydd Lloyd-Jones.

1. Apologies:-

Councillor Ann Jones, Cllr Wynne Davies and Cllr Gwynne Davies, and Cllr John Ll Griffiths apologised for their inability to attend.

2. Personal  

The Councillors wished Barry Burnham (Clerk son) a speedy recovery after his operation.

3. Declaration of Interest

4. Minutes

On the proposition of Councillor Emanuel Kincaid  and seconded by Cllr Eirwen James the Council authorised the Chairman to sign the minutes of Community Council meeting held on 9^th February 2015.

4.(a) Matters arising from the minutes

1. A meeting was held regarding getting a defibrillator for the village .It was a resounding Yes so Cllr Mary Pearce will now start to apply to the British Heart Foundation for  financial assistance.

2. The cost for planning permission for placing the school bell on the square will be £83 00.

5. Financial report

Current Account      £   100 00

Business Res A/c     £  1015 23

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The following payments were authorised

Mr J. King Media (on completion)……………………£250 00

Ceredigion County Council for the Sign …………… .£229 21

E.M. Davies salary …………………………………   £300 00

Hall Committee for hire of hall ………………………£300 00

b) Paid In

None.

6. Reports

1. The Council were informed that Cllr Mary Pearce and Cllr Rhodri Evans attended a meeting at Felinfach regarding the consultation of Care Homes in the area.

2. Cllr Mary Pearce attended a 50+ annual conference at Penmorfa.

7.1 Highways

7.1  1 Roads.

a. Road giving way at Ysgoldy Gogoyan.

b. Road widening Pant and Nantdderwen.

c.  Cap on bridge at Pont Llanio.

d. Water by Tynllwyn entrance

e. Pot Hole on road by Pant Farm

f.  Pot Hole on road by Coed y Gof

g. Road starting to break up on junction by Bear House.

7.1  2 Tree and Boundary Maintenance.

a.  Fencing right hand side of Pont Llanio Hill.

b.  Tree on Pont Llanio Hill.

7.2 Cemetery

a.  A new Cemetery map has arrived.

b. The Council received two quotes from stone masons. The Council have decided to wait until the spring to decide what to do. Will have a meeting in the near future at the Cemetery.

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7.4 Website

a. Cllrs Mary Pearce , Maria Tofani and Emmanuel Kincaid are dealing with the website. It was decided  to authorise the clerk to make payment when authorised by the chair and sub- committee.

7.5 Car Park By-laws.

Council still looking in to this matter. The Council will look into the possibility of placing a  bar with height restriction in the car park. A provisional estimate of £325 has been received.

7.6 The Pound Garden

The Council will continue to maintain the garden and replace the seat.

7.7 Standing Orders.

Chair will look through the standing orders and decide what is appropriate for the Council.

7.8 Financial Regulations..

A new budget has been drawn up by Chair and Clerk.

8. Matters from Ceredigion

1. A 30m.p.h. sign has been approved by Highways to be placed on Prysg Lane.

2. The Council were also informed that the Budget for Ceredigion 2015/16 has been approved.
9. Correspondence.

None.

10. Ysgol Henry Richard 3-16

There will be a short listing on Headship.

11. Any other matter

11.1  The Council were informed that Solveig Frykman-Lloyd would be attending our next meeting.

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11.2  The Council were informed that Reverend Carwyn Arthur will be inducted at Bwlchgwynt Chapel on 28^th March 2015.

12. Village Hall & Community Centre trustees Management Committee.

The Windows have now been completed. They are in the process of becoming a Charitable Incorporated Organisation.

Date of next meeting     13^th April 2015

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673

Minutes of the Community Council Meeting held on 9^th February 2015 at the Community Centre.

Present:-

Councillors Mary Pearce (Chairman), Maria Tofani (Vice Chairman), Emmanuel Kincaid, John Griffiths, Eirwen James, Gwynne Davies, Rhodri Evans.

1.         Apologies:-

Councillor Ann Jones, Cllr Wynne Davies and Cllr, Dafydd Lloyd-Jones apologized for their inability to attend.

2.         Personal

Nothing this month.

3.         Declaration of Interest

4.         Minutes

On the proposition of Councillor Emmanuel Kincaid and seconded by Cllr. Maria Tofani the council authorized the Chairman to sign the minutes of Community council meeting held on 12th January 2015.

4.(a)    Matters arising from the minutes

1.         Councillor Maria Tofani has the Christmas Lights ready for this year.

2.         The Council propose to make enquiries at the cost of planning permission to place the School Bell in a safe place when the School closes.

5.         Financial report

Current Account        £          100.00

Business Res A/c       £          551.61

The following payments were authorised:

Arnold Davies Vincent Evans              £          424.00

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b)        Paid In

Armistace Day Wreaths                    £          20.00

Mr T.E. Jones Undertaker                 £          350.00

6.         Reports

The Council were informed that plans have been returned to Ceredigion for the 3-16 School.

7.1       Highways

7.1.1    Roads

a.            Road giving way at Ysgoldy Gogoyan.

b.            Road widening Pant and Nantdderwen.

c.            Cap on bridge at Pont Llanio.

d.            Water by Tynllwyn entrance.

7.1.2.   Signage

a.         Top of Pont Llanio Hill Fingerpost has been damaged.

7.1.3.   Tree and Boundary Maintenance.

a.            Fencing right hand side of Pont Llanio Hill.

b.            Tree on Pont Llanio Hill.

7.2. Cemetery

a.            Cllr. Gwynne Davies to see Ceredig Morgan regarding a new copy of the cemetery map.

b.            The Council received two quotes from stone masons. The council have decided to wait until the spring to decide what to do. Will have a meeting in the near future at the Cemetery.

7.3. Llanddewi Brefi School

a.         A Country and Western night to be held in the Hall 13^th February.

7.4. Website

a.         Cllrs Mary Pearce, Maria Tofani and Emmanuel Kincaid are dealing with the website. It was decided to authorize payment when the work was finished.

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7.5. Car Park By-laws.

Council still looking into this matter. The Council will look into the possibility of placing a bar with height restriction in the car park.

7.6. The Pound Garden.

The Council will continue to maintain the garden and replace the seat.

7.7. Standing Orders.

Chair will look through the standing orders and decide what is appropriate for the Council.

7.8. Financial Regulations.

Chair and Vice-Chair and Clerk will meet before next meeting.

8.    Matters from Ceredigion

None.

Correspondence.

1.   An invitation to attend a meeting regarding Care Homes in the area. Cllr Mary Pearce will attend.

2.   Renewal of membership for One Voice Wales. We decided to renew at the cost of £91.00.

3.   Proposed building for inert waste treatment facility to reproduce soil substitute and aggregate at Abercoed Quarry Tregaron.

10.  Any other matter

10.1    The Council decided to hold the defibrillator meeting on the 27^th February 2015.

10.2.    The Council were informed that children on the school bus who live outside Llanddewi Brefi had to pay.

10.3    It was decided to weave ribbons on the Poppy wreaths to keep them tidy. The Council thanked Maria Tofani for doing this.

10.4.    The van outside Heol y Gorwydd needs to be moved on.

10.5.    The Council decided to write to the Forestry Commission regarding the logging lorries are still passing the school when children are either going to school or leaving school.

10.7.    The Council were informed that Ras Gwyl Dewi will be held on 8^th March.

11.  Village Hall & Community Centre trustees Management committee.

Nothing new.

Date of next meeting            9^th March 2015