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Minutes of the Ordinary Meeting of the Council held on Monday March 9^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ), John Griffiths(JG), PC Liz Jenkins

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

Beth Griffiths (BG), Pat Parry(PP)

3.Personal Matters.

Congratulate Llanddewi-Brefi YFC in producing their excellent Half an Hour Entertainment in the Ceredigion YFC Half an Hour Entertainment competition. Also congratulate the YFC on their evening which was held on March 5^th. During the competition Daniel Evans was named amongst the Best Actor in the competition.

4.Declarations of interest.

There were no declarations of interest, however council members were remined to do this if anything was raised during the meeting.

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on February 9^th 2026

Proposed to confirm the minutes –  EJ   Seconded by DLJ

7.Matters arising from the minutes.

A sympathy card on behalf of the community council was sent to the family of the late Ex Councillor Wynne Davies.

Llanddewi-Brefi Community Council had received a response from Tregaron town Council regarding the water on the road between Abercoed and Fforest. Tregaron Town Council noted they had complained to Ceredigion County Council and asked Llanddewi Brefi Community Council to do the same. A form was completed to the relevant department through CLIC on February 16^th. 

A further five forms were completed on CLIC regarding the following matters:-

Pot holes on the road between Pant and Nantydderwen – Ceredigion County Council message – work completed. The Community Council appreciated the work done by Ceredigion County Council however the work is not of a high standard.

Pot holes near Ystrad Dewi entrance – County Council Officers still investigating the matter.

Branch overhanging wires near Nantydderwen – Council Officer has investigated the matter with no further action required.

Drains between  Hyfrydle and Bronhelem – Council Officer still investigating the matter.

Quarry Road Drains – Council Officer still investigating the matter.

Barclays Bank mandate had been completed for the Community Council Accounts.

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Further communication was received from Ceredigion County Council Monitoring Officer regarding the discussion held about the Tree Preservation Order in December. The minutes have been amended to reflect those only members of the public made any comments during the discussion and to note that the Community Councillor had completed the Declaration of Interest form before the meeting and had left the meeting during the discussion. The e-mail requested a reply from the Community Council and it was resolved to send the following reply ‘Please find the amended minutes  and the Councillor declared did not partake in the discussion and left the meeting’ and the amended minutes.

The Chairperson thanked everyone who co-operated to make the St Davids Day event a success. Thank you to Yvone, New Inn for preparing and serving the cawl, to members of Caffi Dewi for serving the teas and coffees and to members of the WI for preparing the Welsh cakes and members of the YFC for preparing the Bara Brith. It was resolved to send an e-mail to all to thank their contribution. Thank BG for collecting the vegetables and all the other food at Aberystwyth and Tregaron and to EJ for selling a great number of tickets. EJ has sent a letter of thanks to Rev Carwyn Arthur and Sandra Jones for holding the service.

Audit Wales Audit Certificate 2024-25 had been displayed in Community Council display boards and website.

PC Liz Jenkins had not arrived therefore it was resolved to move Point 8 further down the agenda.

9. Financial Report

a) As the Bank Mandate had not been completed before the February Statements post date, the clerk had not received the most recent statements and as a consequence it was not able to approve the bank reconciliation for the period ending 28^th February 2026. The Clerk will collect the statements from the previous clerk following their return from holidays.

b)Authorisation of payments staff and confidential payments. :

£281.61  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £78.51 to PAYE to keep payments up to date.

Reimbursement of Clerk’s expenses – ink and postage stamps – £26.56 Local Government Act 1972 s.111

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 13/01 – 12/02 – £15.10  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

 C.H. Jones Reimbursement for Mince Pies on Carol Singing Evening – £15.94 (Local Government Act –  1972 s.144); 

CCF Grass Seeds – £59.23

Krystal Hosting Ltd – £98.39  LG (Misc. Provisions) Act 1976 s.19

10. Biodiversity Action Plan 2026-28

Everyone had the opportunity to read through the Draft Action Plan which included the Community Council’s aims for the next three years. Need to amend some points before sending to Councillors to pass in the next meeting.

11.SiopNi Update

Representatives from SiopNi were present. It was noted that it had not been possible to follow Plan A which was to buy the local shop. Therefore, they are concentrating on Plan B which is to buy the Church

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Hall. The Church Hall will be for sale soon with Evans Bros. A structural assessment has taken place and a valuation given. A meeting is planned for stakeholders on Thursday, March 26^th at 7:30pm at New Inn. It planned to launch the website and hold a community consultation.

PC Liz Jenkins arrived at the meeting at this point and it was resolved to discuss Point 8 here.

8. Police Report

Nothing much had happened since the previous meeting. PC Jenkins had received the e-mail from the previous meeting regarding the speed of vehicles travelling through the village. PC Jenkins had spoken to Go Safe to see if it was possible for them to come to Llanddewi-Brefi. She had not received a reply so far. A member of the public noted an accident had happened the previous week where a parcel delivery van had hit another vehicle. Another member of the public noted she had to move on the verge recently to avoid two cars which were driven quickly through the village.

A Neighbourhood Issue had occurred with the Police working with Barcud Housing Association to resolve the issue.

Everyone was reminded of the Dyfed Powys Police app and encouraged everyone to download it.

A member of the Community Council asked whether the quad bike marking was still happening with PC Jenkins noting the scheme is still running as long as there is stock.

A member of the Community Council had received a complaint about children riding their scooters at speed through the village putting car drivers in danger.

PC Jenkins noted further information will be given regarding grass fires by the end of the month due to the high number of fires last year. Also, messages regarding 4×4 travelling off road on mountains will be given.  

12. Discussion following One Voice Wales Presentation –  What you need to know about Community Boundary Reviews

Following attending the presentation on Monday, February 16^th it was resolved to contact One Voice Wales for a meeting with Llangeitho Community Council to further clarify the impact of the change. The Hall Committee Structure was also discussed following the community boundary change.  

13. Planning Application – A260072 – Ochrdewi, Llanddewi-Brefi, SY25 6NZ

The owners of Ochrdewi were present in the meeting and gave an outline of their plans. It was resolved to support the plan with no objections and give the following response – The Community Council is supportive of the application to ensure a viable business.

14. Defibrillator

A discussion was held regarding a new defibrillator at the Community Centre. Enquires had been made with AED to seek prices. CJ noted that the British Heart Foundation will open applications in June for free community defibrillator.  Also, a new cabinet is required for the defibrillator in the village. It was resolved to put this as an agenda item in the next meeting.

15.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

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16. Correspondence

All members had received correspondence regarding the following matters

• One Voice Wales National Awards 2026
• One Voice Wales E-Bulletin Issue 17 / One Voice Wales E Bulletin Issue 18
• Big Belly Smart Bins – Fantastic introductory offer in partnership with Keep Wales Tidy
• Cost of Living Crisis Project – Information and Resources – One Voice Wales
• Minutes – Ceredigion Area Committee 14.1.26
• PCC Bulletin
• Request for financial support HAHAV
• Cynnal y Cardi February Bulletin 2026
• February’s Cost of Living Bulletin – Support with Health and Wellbeing
• Publication of the Annual Remuneration Report 2026–27

17. Any other business

An e-mail had been received by a member of the public asking the Community Council to hold an event to explain the impact of Wind Farms like the meeting arranged by Cellan and Llanfair Clydogau Community councils. It was resolved to seek further information about the aim of the meeting keeping in mind the requirement to be neutral during an election period.

Further pot holes on the road between Pant and Nantydderwen

Pot holes on the road between Gogoyan and Glanrhocca.

A question was received by Ser Dewi regarding grass cutting. It was noted according to the 2026 grass cutting schedule that Dewi Stars has the responsibility to cut the football field and three metres around the pitch. The contractor will do the remainder of the work.

It was noted that the council tax will rise 4.75% for 2026-27.

18.Date of next meeting:

13/04/2026          Meeting ended 21:00

Don’t forget to reply to Siop Ni’s consultation! Deadline extended to 23 April.

https://acrobat.adobe.com/id/urn:aaid:sc:EU:77f478ea-68d5-4e58-8e30-04c578449483

An ordinary Meeting of the Community Council will be held on Monday April 13^th 2026 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

1. Welcome
2. To receive apologies
3. Declarations of interest
4. Personal Matters
5. Public participation
6. To confirm the minutes of the ordinary Meeting of the Council – March 9^th 2026.
7. Matters arising
8. Report by the Police
9. Financial report 
   • Approve the bank reconciliation for the period ending 31^st March 2026
   • Authorisation of payments –  
     • Staff and confidential payments
     • Reimbursement Krystal Hosting Ltd
   • Recurring payments – confirmation of ongoing variable direct debit instructions
     • BT hall telephone and broadband
     • Bank charges
   • Bank interest and loyalty received
   • Payments received
10. SiopNi Update – Letter of endorsement
11. Audit Wales – Basic Audit Notice 2025-26
12. Llanddewi-Brefi Community Council Annual Report 2025-26
13. Biodiversity Action Plan 2026-2028
14.  Discussion regarding Community Boundary Changes
15. Planning Application
    • A260107 – Land southwest of Nant y Maes, Tregaron, SY25 6NW
    • A260055 – Land East of Nant Y Maen, Tregaron, SY25 6NW  
    • A260173 – Land Adj. Llwyndewi Llanddewi Brefi, Tregaron, SY25 6RR
16. Defibrillator
17. Welsh Government Community Facilities Programme
18. Correspondence  
    • One Voice Wales
      • Funding Newsletter March 2026
      • E Bulletin issue 20
      • E Bulletin issue 21
    • Ceredigion County Council –
      • March Bulletin – Easter: Families, Children and Young People
      • Update on Adjudication Panel for Wales matters/ The Public Services Ombudsman Code of Conduct Findings
    • Teifi Smart Towns – Our new FREE Downloadable Guide
19. Any other business
20. Date of Next Meeting – May 11^th  at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

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Minutes of the Ordinary Meeting of the Council held on Monday February 9^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Beth Griffiths (BG), Pat Parry(PP), Dafydd Lloyd-Jones(DLJ)

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

Gareth Jones(GJ), John Griffiths(JG), PCSO John Evans

3.Personal Matters.

To extend condolence to the family of the late Wynne Davies who served on the Community Council.

4.Declarations of interest.

Item 11 – Tree Preservation Order Update – PP

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on January 12^th 2026

Proposed to confirm the minutes –  PP   Seconded by CJ

7.Matters arising from the minutes.

Mis spelling –  Pynfarch not Prynfarch

In the process of changing the Mandate for Community Council bank accounts.

The Precept form and the annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended March 31^st 2025 form had been sent to Ceredigion County Council by January 31^st .

Following an e-mail sent to Natural Resource Wales regarding replanting the tree in the area behind the goalposts no further communications has been received.

Pot holes between Pant and Nantydderwen has been reported.

Following a report regarding water between Hyfrydle and Bronhelem, the County Council has cleaned the road however the drains continue to be blocked with mud. Also, the County Council has cleaned Rhiw Cwar but not the drains which are full of mud with water running down the hill in heavy rain.

An e-mail was sent to Tregaron Town Council regarding water on the road between Abercoed and Forest. No further communication has been received.

Defib – the current form runs until the end of March. A new form will be created for April.

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The Section 6 Bio-diversity Report has been sent to One Voice Wales. It was also published on the Community Council website.

Continuing to investigate why the telephone is not working in the telephone box on the square.

Have not been in contact with people regarding fixing the poles on the footpath by Pynfarch.

On Monday, February 16^th between 6:00pm and 7:30pm, a One Voice Wales presentation training course will take place regarding the proposed changes in Community Council boundaries. The clerk has booked the council to the online meeting.

Following publishing the December Community Council minutes on the website, the Ceredigion County Council Monitoring Officer received and e-mail from a member of the community regarding the discussion and comments made about the proposed Tree Preservation Order. Following further e-mail communication, it was noted that no members of the Community Council made any comments during the discussion until all agreed to write a letter to oppose the proposed plan. The Community Council member referred to in the e-mail did leave the room before the discussion took place and had completed the Declaration of Interest before the meeting began. Only the members of the  public present made any comments. Following on from this matter, the minutes will distinguish between Community Council members and members of the public and note when a Community Councillor has left the meeting. Clerk to send a further e-mail to the Monitoring Officer to explain what had happened and attach the Declaration of Interest form. EJ proposed to change the minutes to reflect clearer what had happened. Seconded by CJ.

8. Police Report

Unfortunately, PCSO John Evans was unable to attend the meeting. However, he had sent a report to the meeting Nothing had been reported since the previous meeting.

However, a member of the public had approached one of the Councillors to note that cars are travelling at a speed faster than 20mph in the 20mph area. During one incident the member of the public was travelling at a speed of 20mph when it was passed by another car. Clerk to send this information to PCSO John Evans.  

A member of the public present in the meeting noted that while travelling between Lampeter and Llanddewi-Brefi on the B4343 she had met a timber lorry which she feels is not suitable to travel on the B4343. It was noted that the Community Council was unable to do anything regarding this matter.

9. Financial Report

a) Approve the bank reconciliation for the period ending 31^st  January 2026

b)Authorisation of payments staff and confidential payments. :£281.81  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19. Members authorised payment of £148.32 to PAYE

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 15/12 – 14/01 – £19.90  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay A Tuncay – reimbursement for the Mulled Wine on Carol Singing Evening – £35.00; J M Y Edwards – Reimbursement for non-alcoholic Mulled Wine on Carol Singing Evening –  £25.00; C.H. Jones Reimbursement for Mince Pies on Carol Singing Evening – £15.94 (Local Government Act –  1972 s.144);   

e)Payments received – Cyngor Sir Ceredigion – Additional Warm Spaces Grant – £100.00

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It was resolved to authorise the clerk to pay I.A. Griffiths when he receives bills from the Cemetery Clerk.

RE noted that he had received information that the Community Council world set the precept for three months between April and June 2027 before the new Community Council would set the precept for the rest of the 2027-28 financial year.

10. To receive the Audit Certificate 2024-25 – Audit Wales

It was resolved to accept the Audit Certificate 2024-25 by Audit Wales. The Notice form for the members of the public to inspect the certificate was completed. Times suitable for the Clerk were agreed including an option for members of the public to make prior appointments to inspect the certificate. It was resolved to charge £1.00 per certificate.

11.Tree Preservation Order Update

Councillor PP left the meeting at this point. She had already completed the Declaration of Interest form. An e-mail was read from Ceredigion County Council which was received on 18/01/26, stating that the County Council would not continue with the Preservation Order. However, it was noted that the village does come under the Article 4 Conservation Area. A member of the public present asked which part of the village is included in the conservation area. It was noted that a map of the conservation area would be useful on the community council website. The Conservation Area encompasses the area from the bridge by the old school to Bethlehem Chapel an up to the hall including Penuwch Street.  Councillor PP returned back to the meeting at the end of the discussion of this point.

12. St David’s Day Event – March 1^st 2026.

Firstly, BG was thanked for creating and printing the posters and tickets. Need to sell the tickets by February 25^th to have an idea of how many people would attend the event. BG had sent letters to supermarkets and local companies asking for donations of vegetables and items to serve with the cawl.  Ask Yvonne, who will cook and serve the cawl which meat she would like to use in the cawl. No leeks or cabbages are required. It was noted that we required gluten free bread. Caffi Dewi will not run on this day. Caffi Dewi members would assist in serving teas and coffees. WI to donate Welsh cakes and the YFC to donate Bara Brith. Prepare the hall on Saturday, February 28^th at 10:00am. PP to supply daffodils. Raffle – community council members to donate prizes with PP organising people to sell the raffle. Need to look at changing the time of the Service from 10:00am to 10:30am with the cawl ready at 12:00noon. Clerk to speak with Church Warden regarding changing the time of the Service. RE has asked Ysgol Henry Richard to perform on the day but is awaiting confirmation if they are able to attend. Send a message on Whatsapp to confirm.

13.Biodiversity Plan 2026-2028

The clerk had attended a One Voice Wales training event on behalf of the Community Council on January 22^nd. A template had been received and good practice which could be included. Start to collate the required information for the plan.

14.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

15. Correspondence

All members had received correspondence regarding the following matters

• Cost of Living Bulletin January 2026 – Ceredigion Cost of Living Bulletin: Support with Bereavement
• January Events Calendar – Carers and Community Support Team in Ceredigion
• Training Dates – January – March 2026 
• E Bulletin issue 16

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• Request for funding from Ceredigion YFC
• Dyfed Powys Police – St David’s Conference 2026: Policing in a Digital Age
• Dyfed Powys Police – Community Scrutiny Panel – Volunteers Wanted
• Cyngor Sir Ceredigion – Help shape the future of cycling tourism in Ceredigion

16. Any other business

Information was received regarding three ewes roaming around the Cemetery.

Pot holes on the road by Ystrad Dewi entrance and between Tŷ Mawr and Cefn Llanio

17.Date of next meeting:

09/03/2026          Meeting ended 21:05

Please be advised of the following road closure: 

Vehicle access provided for emergency services:

Ref:	29/26
Road no: USRN	Dewi Road 47100707
Location:	Tregaron https://acrobat.adobe.com/id/urn:aaid:sc:EU:c04ac842-bdb7-4658-b4d3-a03953f7e081
Dates and times:	08/04/2026 08:00-17:00
Duration:	During Period Specified
Works:	Poling works
Applicant:	G T Williams for BT Openreach
Reason:	To ensure public safety

Please be advised of the following road closure: 

Vehicle access provided for emergency services:

Ref:	852/25
Road no: USRN	B4343 47100906/47122842/47100851/47100852
Location:	Llanfair Clydogau, Lampeter https://acrobat.adobe.com/id/urn:aaid:sc:EU:05632161-1331-464c-8825-8d89c4ae587f
Dates and times:	24/03/2026-25/03/2026 09:30-15:30
Duration:	During Period Specified
Works:	Poling works
Applicant:	Sunbelt Rentals ar for BT Openreach
Reason:	To ensure public safety

The community of Llanddewi-Brefi celebrated St. David’s Day on March the 1st by holding a Service at St. David’s Church followed by Cawl in the hall. Llanddewi-Brefi Community Council would like to especially thank Yvonne, New Inn and her team for preparing and serving the cawl. Thank you to Sandra Jones and Rev. Carwyn Arthur for leading the service in the Church, for the Officials of the Church for holding the Service at the Church and for members of the local Chapels around Tregaron for attending. Also, thank you to Caffi Dewi for serving the teas and coffees. Thank you to D Davies the Butcher Tregaron for donating the meat; Tesco Aberystwyth for donating the vegetables; Morrisons Aberystwyth for donating vegetables and cheese; Spar Tregaron for donating the bread; Tregaron Fruit and Vegetables Shop for donating the Daffodils and Halen and Pupur for the forks. Thank you to members of Llanddewi-Brefi WI for preparing the Welsh cakes and Llanddewi-Brefi YFC for preparing the Bara Brith. Finally, thank you to everyone who contributed in any way to ensure a successful event.

An ordinary Meeting of the Community Council will be held on Monday March 9^th 2026 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

1. Welcome
2. To receive apologies
3. Declarations of interest
4. Personal Matters
5. Public participation
6. To confirm the minutes of the ordinary Meeting of the Council – February 9^th 2026.
7. Matters arising
8. Report by the Police
9. Financial report 
   • Approve the bank reconciliation for the period ending 28^th February 2026
   • Authorisation of payments –  Staff and confidential payments
   • Recurring payments – confirmation of ongoing variable direct debit instructions
     • BT hall telephone and broadband
     • Bank charges
   • Bank interest and loyalty received
   • Payments received
   • VAT Claim 2025-26
10. Biodiversity Action Plan 2026-2028
11. SiopNi Update
12.  Discussion following One Voice Wales Presentation –  What you need to know about Community Boundary Reviews
13. Planning Application – A260072 – Ochrdewi, Llanddewi-Brefi, SY25 6NZ
14. Defibrillator
15. Welsh Government Community Facilities Programme
16. Correspondence
    • One Voice Wales National Awards 2026
    • One Voice Wales E-Bulletin Issue 17 / One Voice Wales E Bulletin Issue 18
    • Big Belly Smart Bins – Fantastic introductory offer in partnership with Keep Wales Tidy
    • Cost of Living Crisis Project – Information and Resources – One Voice Wales
    • Minutes – Ceredigion Area Committee 14.1.26
    • PCC Bulletin
    • Request for financial support HAHAV
    • Cynnal y Cardi February Bulletin 2026 https://www.canva.com/design/DAGz4ADV1FQ/XgAVWyqW-glprd1Q6ZJDBQ/edit?utm_content=DAGz4ADV1FQ&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton
    • February’s Cost of Living Bulletin – Support with Health and Wellbeing –February bulletin
    • Publication of the Annual Remuneration Report 2026–27 Remuneration | DBCC.
17. Any other business
18. Date of Next Meeting – April 13^th  at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

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Minutes of the Ordinary Meeting of the Council held on Monday January 12^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Caryl Jones, Eirwen James, John Griffiths, Pat Parry, PC Liz Jenkins

1.Welcome

The Chairperson wished everyone a Happy New Year. He thanked everyone who assisted in taking the Christmas tree down earlier in the evening and for putting up the tree at the beginning of December. He thanked Richard Elliott for supplying the tree. He noted December had been a busy month with a successful Carol Singing around the tree on December 18^th and for the Hound exhibition by Gogerddan Hunt on Boxing Day. It was nice to see the support for the Tractor Run with over £7000 being raised for Wales Air Ambulance. Also, he thanked, Damelza, Malen and Gwilym for assisting with Santa’s Grotto.   

2. To receive apologies.

Gareth Jones, Dafydd Lloyd-Jones, Beth Griffiths,

3.Personal Matters.

Birthday wishes to JG in celebrating a significant birthday.

4.Declarations of interest.

None

5.Public participation.

No members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on December 8^th 2025

Proposed to confirm the minutes –  EJ   Seconded by JG

7.Matters arising from the minutes.

PC Liz Jenkins explained that the incident that occurred at a yard close to Tregaron is ongoing as they are still waiting for any forensics taken from air bag which was released as a result of a crash.  

Bus Shelters – an e-mail was sent to Ceredigion County Council stating that there are no shelters in the locations noted on the spreadsheet. Hyfrydle Bus stop was added to the list.

The clerk had informed the successful Tender for Grass Cutting.

The Community Council had received an e-mail from Gogerddan Hunt thanking the donation given for the Hound exhibition on Boxing Day.

An e-mail was sent to Barcud Housing Association on 14/12/25 regarding the overgrown hedge 9 Heol y Gorwydd with the work being completed on 17/12/25.

The Community Council had been unsuccessful in receiving the Welsh Government St Davids Day Grant.

Looked at reason as to why the telephone is not working in the kiosk on the square.

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The Community Council had sent a letter to Cyngor Ceredigion regarding the Tree Preservation Order. No further communication had been received.

The winner of the Best Decorated House at Christmas was Tŷ Mawr, Llanddewi-Brefi.

A wonderful evening was had for the Annual Dinner at Cegin Gareth.

8. Police Report

PC Liz Jenkins was welcomed to the meeting. It was noted on 19/12/25 two young people had knocked on a resident’s door and ran away. The person contacted the police with an officer making contact with the two young people in the company of their parents.

On 11/12 a report was received regarding an Enforcement Officer clamping a car as a result of a Penalty Charge Notice not being paid. On the following day the Enforcement Officer returned but the car had gone. As a result, it was reported as a theft. 

Reports have been received of a young man walking around Olmarch, Llwynygroes and Rhattal. He wears dark clothing and it appears that he is looking into the entrances of properties. The Police are keen to talk to the person to ensure he is not a vulnerable person and may need support.

On 11/01 a report of lamping was received in the Swyddffynnon area. Police urge landowners to be vigilant.

A reminder was given of the app that was discussed in November’s meeting.

One Councillor had received information regarding different cars being in the village during the Christmas period. Pc Lizz Jenkins encouraged the complainant to keep records of the type of cars and timings. This information could be given to the police by telephone or by telephoning Crimestoppers.

A question was raised regarding the presence of three marked police cars and one unmarked police car on the Square on Christmas Eve. PC Liz Jenkins was unaware of the incident but would contact the Community Council with further information. She also noted if the Community Council have any concerns, they could contact her at any time and not to wait for the monthly meetings. 

9. Financial Report

It was not possible to prepare the report beforehand as the Clerk had not received the statements until the evening of the meeting.

EJ had been in contact with Barclays Bank and a mandate form had been sent to the clerk to complete in order to change the correspondence address.

a) Approve the bank reconciliation for the period ending 31^st  December 2025

b)Authorisation of payments staff and confidential payments. :£475.67  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 12/11 – 14/12 – £19.90  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay M E James Reimbursement for Christmas Present for the Grotto-  £128.57; P Parry Reimbursement for Christmas Presents for the Grotto – £84.08 (Local Government (Misc. Provisons) Act 1976 s.19);

A Tuncay – Reimbursement for the use of electricity to light up the Village Christmas Tree – £25.00 (Local Government Act 1972, s.144); 

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I.A Griffiths Beddfeini Hafod – Burials £600.00(Local Government Act 1972, s.214)
 

EJ and PP were thanked in buying the items for the presents.

e)Payments received –  None

10.Consider budget proposals and approve percept for 2026-2027

Following a discussion regarding the 2026-27 budget, it was resolved to keep the percept at £18,000.

Proposed by JG. Seconded gan EJ

11.To approve the annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended March 31^st 2025.

The councillors looked at the Financial Report for 2024-2025 and it was resolved to claim £2,240.30. Proposed by EJ. Seconded by PP.

12.Section 6 Biodiversity Report / Biodiversity Action Plan 2026-2028

The Section 6 Biodiversity Report was presented to the Community Council. The report will be forwarded to One Voice Wales Biodiversity Officers and published on the community council website. The Council will need to create a Biodiversity Action Plan for 2026-2028. The Clerck will attend an online training event on behalf of the council on Thursday, January 22^nd to receive guidance and good practice. Following the training, the council will begin the process of collating information to be included on the Action Plan.

13.Correspondence from Natural Resources Wales

The Clerk had received an e-mail from Natural Resources Wales on Friday, December 19^th, noting the council would receive a further extension to plant the trees at the back of the football field. However, the council had arranged to plant the trees as they had been bought in November. On Monday, December 22^nd an e-mail was sent to the Officer with pictures as evidence that the trees had been planted. As yet, no further communication has been received.  

14.Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

As noted at the beginning of the meeting the event had been very successful.

15.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

16. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments

An e-mail had been received on 06/01/26 outlining what Bute had done regarding the Lan Fawr and Bryn Rhudd Energy Developments.

17. Correspondence

All members had received correspondence regarding the following matters

• Consultation on Draft Ceredigion County – Ceredigion County Council – Closing date 14/01/2026
• One Voice Wales – Training Dates – December 2025 – March 2026
• https://www.ceredigion.gov.uk/your-council/consultations/2025-engagement-and-participation-policy/ Closing Date 20/01/2026
• IMPACT – Llais monthly newsletter
• Independent Member – Ethics & Standards Committee | Ceredigion County Council Careers
• Cost of Living Bulletin –  December 25 Bulletin

1194

18. Any other business

 CJ had received appreciative feedback from members of the public regarding the Community Council replying to residents’ concerns regarding proposed Wind Energy Developments.

The Cemetery Clerk currently does not require any further resources.

Despite the Community Council not receiving the Welsh Government St Davids Day Grant there was strong support in holding an event to celebrate St Davids Day. Following a discussion, it was resolved to hold a  Cawl event on Sunday, March 1^st. Members to send messages in the next fortnight to confirm time. It was resolved to create a Save the Date poster. It was also discussed to invite Ysgol Henry Richard to entertain the audience.

Pot holes on the road between Pant and Nantydderwen have worsened since the recent cold weather.

Water on the road near Forest. As the County Council do not grit the Pont Llanio road, an increase can be seen in the number of people using the B4343. However often there is water across the road between Abercoed and Forest. It was resolved to write an e-mail to Tregaron Town Council outlining residents’ concerns.

Need to put up posts at Prynfarch footpath.

Need to amend the Defibrillator monitoring list. Need to secure a new Defibrillator for the Community Hall.

Due to blocked drains water is collecting between Bronhelem and Llety Poeth. 

22.Date of next meeting:

09/02/2026          Meeting ended 21:26

Please be advised of the following road closure:

No vehicle access provided for emergency services:

Ref:	940/25
Road no: USRN	U1518 47101462 https://acrobat.adobe.com/id/urn:aaid:sc:EU:b6123dc5-b6a9-4184-9c63-12607d24c6b7
Location:	Llanddewi Brefi, Tregaron
Dates and times:	13/02/2026-17/02/2026 24 hours
Duration:	24 hours a day
Works:	Mains repair
Applicant:	Go Traffic Management for Network Plus – Welsh Water
Reason:	To ensure public safety

PUBLIC NOTICE

SECTION 14 ROAD TRAFFIC REGULATION ACT 1984 AS AMENDED BY THE ROAD TRAFFIC (TEMPORARY RESTRICTIONS) ACT 1991 – TEMPORARY ROAD CLOSURE – U4090 FROM FFARMERS, LLANWRDA

CARMARTHENSHIRE COUNTY COUNCIL HEREBY GIVES NOTICE that no person shall cause any vehicle to proceed along that length of road known as the U4090 from Ffarmers, Llanwrda from a point 820 metres Northeast of its junction with the U4095 for a distance of approximately 740 metres in a North Easterly direction.

The closure is necessary to ensure public safety whilst BT Openreach carry out pole replacement works on Friday 13th March 2026 for a period of 1 day between 08:00 hours & 18:00 hours.
The Alternative Route for North Eastbound traffic will be via U4095 (Ty’n-Cornel to U4090), the U4101 (from Ffarmers), the C1293 (Cellan), U1660 (Llanfair, Clydogau), U1656 (Llanfair, Clydogau), U1655 (Llanfair, Clydogau), U1654 (Llanfair, Clydogau), U1519 (Esgair Garn), U1518 (from Llanddewi Brefi to county border) and the U4090 (from Ffarmers).
Vice versa for South Westbound diverted traffic.

Applicant Contact Details: Barr Engineering Services Ltd
Email: emilywilliams@barrengineeringservices.co.uk

Pedestrian movement will be maintained where possible throughout the duration of the closure.

This Notice applies when the relevant signs and barriers are on site and is valid for a period of no more than 5 days.

DATED THE 6TH DAY OF MARCH 2026

Mr Ainsley Williams
Director of Place, Infrastructure & Economic Development
County Hall
Carmarthen
Carmarthenshire
SA31 1JP

Public Audit (Wales) Act 2004 Section 29

Accounts and Audit (Wales) Regulations 2014

	1.    The audit of accounts for the Llanddewi-Brefi Community Council for the year ended 31 March 2025 has been concluded.
	The annual return is available for inspection by any local government elector for the area of the Llanddewi-Brefi Community Council on application to:
(a)   Insert name, position and address of person  to whom local government electors should apply to inspect the annual return	(a) Mr Sion Jones        Clerk & Responsible Financial Officer         Awelon, Llanddewi-Brefi, Tregaron, Ceredigion, SY25 6RL
(b)   Insert the times between which a local government elector may apply to inspect the annual return	February 16th  and February 20th  – 10:00am and 11:00am or 3:00pm and 5:00pm or 1:30pm and 4:00 pm on Saturdays & Sundays  or by prior appointment by telephoning 07870 299370.          (excluding public holidays), when any local government elector may make copies of the annual return.
(c)   Insert a reasonable sum for copying costs	3.    Copies will be provided to any local government elector on payment of (c)          £1.00 for each copy of the annual return.
(d)   Insert name and position of person placing the notice	(d) Mr Sion Jones, Clerk & Responsible Financial Officer
(e)   Insert date of placing of the notice	(e) 14/02/2026