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Minutes of the Ordinary Meeting of the Council held on Monday April 13^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ), John Griffiths(JG), Beth Griffiths (BG), Pat Parry(PP)

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

PCSO John Evans

3.Personal Matters.

To wish the Chairperson Rhodri Evans a happy birthday on a significant birthday and to Gareth Jones on celebrating his birthday on the day of the meeting. Also wish John and Menna Griffiths the best of luck following their nomination as Best Campsite and Best Glamping Site.

4.Declarations of interest.

Gareth Jones declared an interest in Point 15 section 3.

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on March 9^th 2026

Proposed to confirm the minutes –  CJ   Seconded by GJ

7.Matters arising from the minutes.

Further communication was received by Ceredigion County Council Monitoring Officer requesting a statement from the Community Council regarding the Tree Preservation Order. An e-mail was sent back on 07/04/2026 stating that an e-mail had been sent on 16/03/26 at 06:35.

New Defibrillator form has been put in the case beside the Foelallt Arms.

Potholes continue by entrance to Ystrad Dewi ac and on the road to Gogoyan.

Ochrdewi planning application was successful.

A council member noted the need to publish planning applications on the Community Council website.

8. Police Report

PCSO John Evans was unable to attend the meeting, however, he had sent a report beforehand. He noted that a burglary had occurred in the Llanio area with a large quantity of oil being taken.

No burglary, criminal damage, violence or fraud incidents had occurred.

Dyfed Powys Police Economic Crime Team (ECT) are aware of a number of courier fraud attempts within Dyfed Powys in recent months. (There have been none reported in our area). An elderly resident has recently lost a large amount of money to fraudsters impersonating police.

The Economic Crime Team Newsletter included information regarding:- AI Voice Cloning; Call spoofing and the  Use of AI in scams.

Members of the public had approached different councillors regarding children continuing to ride bikes/scooters very fast through the village. Residents are concerned about their speed noting it’s an accident waiting to happen.

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One Councillor had received a home visit from a resident regarding the sheep on the road on the B4343 which nearly caused the service bus to have an accident recently. They also noted the condition of the sheep.

Clerk to inform PCSO John Evans regarding the matters above.

A councillor noted a van that has been parked in the entrance of a field on the B4343 and also noted the old caravans in the field. Members noted that the van is parked on private land. It was resolved to send an e-mail to Tregaron Town Council  regarding the matter.

9. Financial Report

a) Approve the bank reconciliation for the period ending March 31^st 2026.

b)Authorisation of payments staff and confidential payments. :

£325.77  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £74.34 to PAYE .

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 13/02 – 12/03 – £15.10  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

 Clerk – Reimbursement payment for Krystal Hosting Ltd – £98.39  LG (Misc. Provisions) Act 1976 s.19

The council went through the 2025-26 budget to note any significant difference between the planned budget and actual budget spent. 

10.SiopNi Update

Representatives from SiopNi were present in the meeting. A community consultation had taken place recently. The consultation has been extended to April 23^rd. 67 responses have been received so far. Of the first 46 responses received which represented around 108 people noted strong support to the plan. As yet the Church Hall has not been advertised as being for sale. Fundraising  events will take place soon with proceeds from Caffi Dewi going towards SiopNi. A quiz will take place at the beginning of May.  The committee are working on a logo for SiopNi. SiopNi committee have asked for a letter of support from the Community Council. Clerk to draft a letter and send to the Committee.

11. Audit Wales – Basic Audit 2025-2026

Llanddewi-Brefi Community Council will receive a basic audit for the 2025-26 accounts. The clerk will attend an online presentation by One Voice Wales on April 29^th to receive the latest guidance on how to complete the process.

12. Llanddewi-Brefi Community Council Annual Report  2025-2026

The clerk had already prepared a draft Annual Report which had been sent to members beforehand. In order to complete the report, the April bank statements need to be received to complete financial matters to 31/03/26.

13. Biodiversity Action Plan 2026-28

Members had received a copy beforehand. It was resolved to accept the Biodiversity Action Plan. Clerk to upload the document on the Community Council website and send a copy to the Biodiversity Department at One Voice Wales. The clerk had contacted the One Voice Wales Biodiversity Officer on March 15^th to receive further advice on what actions to include. However, the Officer was on holiday until April 7^th and no further messages had been received.

14. Discussion regarding Community Boundary Reviews

The Clerk had been in contact with Llangeitho Community Council. Llangeitho Community Council had already sent an e-mail to One Voice Wales requesting a further presentation with the two community council to clarify specific issues regarding the Community Boundary Review. Unfortunately, One Voice

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Wales were unable to arrange a meeting and suggested to contact the Local Authority for guidance. Send an e-mail to Lowri Edwards.

15. Planning Application – A260107 – Land southwest of Nant y Maes, Tregaron, SY25 6NW

The community council do not usually respond to this kind of planning application.

Planning Application – A260055 – Land East of Nant Y Maen, Tregaron, SY25 6NW  

The community council do not usually respond to this kind of planning application. However, a member of the public present noted that these planning applications did not take into account the bird life of the Elennydd; no peat survey had taken pace or any health and well being impact. 

Planning Application A260173 – Land Adj. Llwyndewi,  Llanddewi Brefi, Tregaron, SY25 6RR

Councillor Gareth Jones left the meeting. He had already completed a Declaration of Interest Form. The members looked at and discussed the plan. It was resolved to postpone a decision until the next meeting. Members felt it would be useful to receive a Drainage Plan from Highways Department.

 Following the conclusion to the discussion Councillor Gareth Jones returned to the meeting.

16. Defibrillator

No further information has been received so far.  It was resolved to put this as an agenda item in the next meeting.

17.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

18. Correspondence

All members had received correspondence regarding the following matters

• One Voice Wales – Funding Newsletter March 2026

                               E Bulletin issue 20

                               E Bulletin issue 21

• Ceredigion County Council – March Bulletin – Easter: Families, Children and Young

                                                    People

                                                   Update on Adjudication Panel for Wales matters/ The

                                                   Public Services Ombudsman Code of Conduct Findings

• Teifi Smart Towns – Our new FREE Downloadable Guide

19. Any other business

Query regarding the Cambrian Mountain Petition and whether the community council had received any further communication.

Need to repair the bench at Hyfrydle.

Need to look at the flag outside the cemetery.

Cemetery Bins – bins were fixed by Palm Sunday but a new bin is required.

Hall telephone – need to read the terms and conditions to see whether it’s possible to make outgoing telephone calls. Also need to put up the number for emergencies. Also check telephone in the telephone box.

Pynfarch footpath – posts are ready but need to arrange people to put in place.

Enforcement Team – the county council have increased the number of people in the Enforcement team to undertake investigations and ensure compliance.  

20.Date of next meeting:

11/05/2026        

 Meeting ended 21:00

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Minutes of the Ordinary Meeting of the Council held on Monday March 9^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ), John Griffiths(JG), PC Liz Jenkins

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

Beth Griffiths (BG), Pat Parry(PP)

3.Personal Matters.

Congratulate Llanddewi-Brefi YFC in producing their excellent Half an Hour Entertainment in the Ceredigion YFC Half an Hour Entertainment competition. Also congratulate the YFC on their evening which was held on March 5^th. During the competition Daniel Evans was named amongst the Best Actor in the competition.

4.Declarations of interest.

There were no declarations of interest, however council members were remined to do this if anything was raised during the meeting.

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on February 9^th 2026

Proposed to confirm the minutes –  EJ   Seconded by DLJ

7.Matters arising from the minutes.

A sympathy card on behalf of the community council was sent to the family of the late Ex Councillor Wynne Davies.

Llanddewi-Brefi Community Council had received a response from Tregaron town Council regarding the water on the road between Abercoed and Fforest. Tregaron Town Council noted they had complained to Ceredigion County Council and asked Llanddewi Brefi Community Council to do the same. A form was completed to the relevant department through CLIC on February 16^th. 

A further five forms were completed on CLIC regarding the following matters:-

Pot holes on the road between Pant and Nantydderwen – Ceredigion County Council message – work completed. The Community Council appreciated the work done by Ceredigion County Council however the work is not of a high standard.

Pot holes near Ystrad Dewi entrance – County Council Officers still investigating the matter.

Branch overhanging wires near Nantydderwen – Council Officer has investigated the matter with no further action required.

Drains between  Hyfrydle and Bronhelem – Council Officer still investigating the matter.

Quarry Road Drains – Council Officer still investigating the matter.

Barclays Bank mandate had been completed for the Community Council Accounts.

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Further communication was received from Ceredigion County Council Monitoring Officer regarding the discussion held about the Tree Preservation Order in December. The minutes have been amended to reflect those only members of the public made any comments during the discussion and to note that the Community Councillor had completed the Declaration of Interest form before the meeting and had left the meeting during the discussion. The e-mail requested a reply from the Community Council and it was resolved to send the following reply ‘Please find the amended minutes  and the Councillor declared did not partake in the discussion and left the meeting’ and the amended minutes.

The Chairperson thanked everyone who co-operated to make the St Davids Day event a success. Thank you to Yvone, New Inn for preparing and serving the cawl, to members of Caffi Dewi for serving the teas and coffees and to members of the WI for preparing the Welsh cakes and members of the YFC for preparing the Bara Brith. It was resolved to send an e-mail to all to thank their contribution. Thank BG for collecting the vegetables and all the other food at Aberystwyth and Tregaron and to EJ for selling a great number of tickets. EJ has sent a letter of thanks to Rev Carwyn Arthur and Sandra Jones for holding the service.

Audit Wales Audit Certificate 2024-25 had been displayed in Community Council display boards and website.

PC Liz Jenkins had not arrived therefore it was resolved to move Point 8 further down the agenda.

9. Financial Report

a) As the Bank Mandate had not been completed before the February Statements post date, the clerk had not received the most recent statements and as a consequence it was not able to approve the bank reconciliation for the period ending 28^th February 2026. The Clerk will collect the statements from the previous clerk following their return from holidays.

b)Authorisation of payments staff and confidential payments. :

£281.61  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £78.51 to PAYE to keep payments up to date.

Reimbursement of Clerk’s expenses – ink and postage stamps – £26.56 Local Government Act 1972 s.111

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 13/01 – 12/02 – £15.10  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

 C.H. Jones Reimbursement for Mince Pies on Carol Singing Evening – £15.94 (Local Government Act –  1972 s.144); 

CCF Grass Seeds – £59.23

Krystal Hosting Ltd – £98.39  LG (Misc. Provisions) Act 1976 s.19

10. Biodiversity Action Plan 2026-28

Everyone had the opportunity to read through the Draft Action Plan which included the Community Council’s aims for the next three years. Need to amend some points before sending to Councillors to pass in the next meeting.

11.SiopNi Update

Representatives from SiopNi were present. It was noted that it had not been possible to follow Plan A which was to buy the local shop. Therefore, they are concentrating on Plan B which is to buy the Church

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Hall. The Church Hall will be for sale soon with Evans Bros. A structural assessment has taken place and a valuation given. A meeting is planned for stakeholders on Thursday, March 26^th at 7:30pm at New Inn. It planned to launch the website and hold a community consultation.

PC Liz Jenkins arrived at the meeting at this point and it was resolved to discuss Point 8 here.

8. Police Report

Nothing much had happened since the previous meeting. PC Jenkins had received the e-mail from the previous meeting regarding the speed of vehicles travelling through the village. PC Jenkins had spoken to Go Safe to see if it was possible for them to come to Llanddewi-Brefi. She had not received a reply so far. A member of the public noted an accident had happened the previous week where a parcel delivery van had hit another vehicle. Another member of the public noted she had to move on the verge recently to avoid two cars which were driven quickly through the village.

A Neighbourhood Issue had occurred with the Police working with Barcud Housing Association to resolve the issue.

Everyone was reminded of the Dyfed Powys Police app and encouraged everyone to download it.

A member of the Community Council asked whether the quad bike marking was still happening with PC Jenkins noting the scheme is still running as long as there is stock.

A member of the Community Council had received a complaint about children riding their scooters at speed through the village putting car drivers in danger.

PC Jenkins noted further information will be given regarding grass fires by the end of the month due to the high number of fires last year. Also, messages regarding 4×4 travelling off road on mountains will be given.  

12. Discussion following One Voice Wales Presentation –  What you need to know about Community Boundary Reviews

Following attending the presentation on Monday, February 16^th it was resolved to contact One Voice Wales for a meeting with Llangeitho Community Council to further clarify the impact of the change. The Hall Committee Structure was also discussed following the community boundary change.  

13. Planning Application – A260072 – Ochrdewi, Llanddewi-Brefi, SY25 6NZ

The owners of Ochrdewi were present in the meeting and gave an outline of their plans. It was resolved to support the plan with no objections and give the following response – The Community Council is supportive of the application to ensure a viable business.

14. Defibrillator

A discussion was held regarding a new defibrillator at the Community Centre. Enquires had been made with AED to seek prices. CJ noted that the British Heart Foundation will open applications in June for free community defibrillator.  Also, a new cabinet is required for the defibrillator in the village. It was resolved to put this as an agenda item in the next meeting.

15.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

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16. Correspondence

All members had received correspondence regarding the following matters

• One Voice Wales National Awards 2026
• One Voice Wales E-Bulletin Issue 17 / One Voice Wales E Bulletin Issue 18
• Big Belly Smart Bins – Fantastic introductory offer in partnership with Keep Wales Tidy
• Cost of Living Crisis Project – Information and Resources – One Voice Wales
• Minutes – Ceredigion Area Committee 14.1.26
• PCC Bulletin
• Request for financial support HAHAV
• Cynnal y Cardi February Bulletin 2026
• February’s Cost of Living Bulletin – Support with Health and Wellbeing
• Publication of the Annual Remuneration Report 2026–27

17. Any other business

An e-mail had been received by a member of the public asking the Community Council to hold an event to explain the impact of Wind Farms like the meeting arranged by Cellan and Llanfair Clydogau Community councils. It was resolved to seek further information about the aim of the meeting keeping in mind the requirement to be neutral during an election period.

Further pot holes on the road between Pant and Nantydderwen

Pot holes on the road between Gogoyan and Glanrhocca.

A question was received by Ser Dewi regarding grass cutting. It was noted according to the 2026 grass cutting schedule that Dewi Stars has the responsibility to cut the football field and three metres around the pitch. The contractor will do the remainder of the work.

It was noted that the council tax will rise 4.75% for 2026-27.

18.Date of next meeting:

13/04/2026          Meeting ended 21:00

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Minutes of the Ordinary Meeting of the Council held on Monday February 9^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Beth Griffiths (BG), Pat Parry(PP), Dafydd Lloyd-Jones(DLJ)

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

Gareth Jones(GJ), John Griffiths(JG), PCSO John Evans

3.Personal Matters.

To extend condolence to the family of the late Wynne Davies who served on the Community Council.

4.Declarations of interest.

Item 11 – Tree Preservation Order Update – PP

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on January 12^th 2026

Proposed to confirm the minutes –  PP   Seconded by CJ

7.Matters arising from the minutes.

Mis spelling –  Pynfarch not Prynfarch

In the process of changing the Mandate for Community Council bank accounts.

The Precept form and the annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended March 31^st 2025 form had been sent to Ceredigion County Council by January 31^st .

Following an e-mail sent to Natural Resource Wales regarding replanting the tree in the area behind the goalposts no further communications has been received.

Pot holes between Pant and Nantydderwen has been reported.

Following a report regarding water between Hyfrydle and Bronhelem, the County Council has cleaned the road however the drains continue to be blocked with mud. Also, the County Council has cleaned Rhiw Cwar but not the drains which are full of mud with water running down the hill in heavy rain.

An e-mail was sent to Tregaron Town Council regarding water on the road between Abercoed and Forest. No further communication has been received.

Defib – the current form runs until the end of March. A new form will be created for April.

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The Section 6 Bio-diversity Report has been sent to One Voice Wales. It was also published on the Community Council website.

Continuing to investigate why the telephone is not working in the telephone box on the square.

Have not been in contact with people regarding fixing the poles on the footpath by Pynfarch.

On Monday, February 16^th between 6:00pm and 7:30pm, a One Voice Wales presentation training course will take place regarding the proposed changes in Community Council boundaries. The clerk has booked the council to the online meeting.

Following publishing the December Community Council minutes on the website, the Ceredigion County Council Monitoring Officer received and e-mail from a member of the community regarding the discussion and comments made about the proposed Tree Preservation Order. Following further e-mail communication, it was noted that no members of the Community Council made any comments during the discussion until all agreed to write a letter to oppose the proposed plan. The Community Council member referred to in the e-mail did leave the room before the discussion took place and had completed the Declaration of Interest before the meeting began. Only the members of the  public present made any comments. Following on from this matter, the minutes will distinguish between Community Council members and members of the public and note when a Community Councillor has left the meeting. Clerk to send a further e-mail to the Monitoring Officer to explain what had happened and attach the Declaration of Interest form. EJ proposed to change the minutes to reflect clearer what had happened. Seconded by CJ.

8. Police Report

Unfortunately, PCSO John Evans was unable to attend the meeting. However, he had sent a report to the meeting Nothing had been reported since the previous meeting.

However, a member of the public had approached one of the Councillors to note that cars are travelling at a speed faster than 20mph in the 20mph area. During one incident the member of the public was travelling at a speed of 20mph when it was passed by another car. Clerk to send this information to PCSO John Evans.  

A member of the public present in the meeting noted that while travelling between Lampeter and Llanddewi-Brefi on the B4343 she had met a timber lorry which she feels is not suitable to travel on the B4343. It was noted that the Community Council was unable to do anything regarding this matter.

9. Financial Report

a) Approve the bank reconciliation for the period ending 31^st  January 2026

b)Authorisation of payments staff and confidential payments. :£281.81  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19. Members authorised payment of £148.32 to PAYE

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 15/12 – 14/01 – £19.90  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay A Tuncay – reimbursement for the Mulled Wine on Carol Singing Evening – £35.00; J M Y Edwards – Reimbursement for non-alcoholic Mulled Wine on Carol Singing Evening –  £25.00; C.H. Jones Reimbursement for Mince Pies on Carol Singing Evening – £15.94 (Local Government Act –  1972 s.144);   

e)Payments received – Cyngor Sir Ceredigion – Additional Warm Spaces Grant – £100.00

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It was resolved to authorise the clerk to pay I.A. Griffiths when he receives bills from the Cemetery Clerk.

RE noted that he had received information that the Community Council world set the precept for three months between April and June 2027 before the new Community Council would set the precept for the rest of the 2027-28 financial year.

10. To receive the Audit Certificate 2024-25 – Audit Wales

It was resolved to accept the Audit Certificate 2024-25 by Audit Wales. The Notice form for the members of the public to inspect the certificate was completed. Times suitable for the Clerk were agreed including an option for members of the public to make prior appointments to inspect the certificate. It was resolved to charge £1.00 per certificate.

11.Tree Preservation Order Update

Councillor PP left the meeting at this point. She had already completed the Declaration of Interest form. An e-mail was read from Ceredigion County Council which was received on 18/01/26, stating that the County Council would not continue with the Preservation Order. However, it was noted that the village does come under the Article 4 Conservation Area. A member of the public present asked which part of the village is included in the conservation area. It was noted that a map of the conservation area would be useful on the community council website. The Conservation Area encompasses the area from the bridge by the old school to Bethlehem Chapel an up to the hall including Penuwch Street.  Councillor PP returned back to the meeting at the end of the discussion of this point.

12. St David’s Day Event – March 1^st 2026.

Firstly, BG was thanked for creating and printing the posters and tickets. Need to sell the tickets by February 25^th to have an idea of how many people would attend the event. BG had sent letters to supermarkets and local companies asking for donations of vegetables and items to serve with the cawl.  Ask Yvonne, who will cook and serve the cawl which meat she would like to use in the cawl. No leeks or cabbages are required. It was noted that we required gluten free bread. Caffi Dewi will not run on this day. Caffi Dewi members would assist in serving teas and coffees. WI to donate Welsh cakes and the YFC to donate Bara Brith. Prepare the hall on Saturday, February 28^th at 10:00am. PP to supply daffodils. Raffle – community council members to donate prizes with PP organising people to sell the raffle. Need to look at changing the time of the Service from 10:00am to 10:30am with the cawl ready at 12:00noon. Clerk to speak with Church Warden regarding changing the time of the Service. RE has asked Ysgol Henry Richard to perform on the day but is awaiting confirmation if they are able to attend. Send a message on Whatsapp to confirm.

13.Biodiversity Plan 2026-2028

The clerk had attended a One Voice Wales training event on behalf of the Community Council on January 22^nd. A template had been received and good practice which could be included. Start to collate the required information for the plan.

14.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

15. Correspondence

All members had received correspondence regarding the following matters

• Cost of Living Bulletin January 2026 – Ceredigion Cost of Living Bulletin: Support with Bereavement
• January Events Calendar – Carers and Community Support Team in Ceredigion
• Training Dates – January – March 2026 
• E Bulletin issue 16

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• Request for funding from Ceredigion YFC
• Dyfed Powys Police – St David’s Conference 2026: Policing in a Digital Age
• Dyfed Powys Police – Community Scrutiny Panel – Volunteers Wanted
• Cyngor Sir Ceredigion – Help shape the future of cycling tourism in Ceredigion

16. Any other business

Information was received regarding three ewes roaming around the Cemetery.

Pot holes on the road by Ystrad Dewi entrance and between Tŷ Mawr and Cefn Llanio

17.Date of next meeting:

09/03/2026          Meeting ended 21:05