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Annual Report 2025-26 Llanddewi-Brefi Community Council

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Llanddewi-Brefi Community Council

Annual Report 2025-2026

Introduction

The Local Government and Elections (Wales) Act 2021, Section 52, requires Community Councils in Wales, as soon as reasonably practicable after the end of each financial year, to prepare and publish an annual report about the Council’s priorities, activities and achievements over the previous year.

Chair of Council 2025-2026

Councillor Rhodri Evans.

Organisation of the Council

Llanddewi Brefi Community Council consists of ten Councillor members, and employs a part-time Clerk as Proper Officer and Responsible Financial Officer. The community council uses the services of Llywela Thomas Bookkeeping and Payroll Services, Aberystwyth to complete HMRC matters.

The Community Council is the Burial Authority with responsibility for Llanddewi Brefi Cemetery, and also employs a part-time Burial Clerk, and a part time Village Hall Cleaner.

The Community Council is also Sole Trustee of the Llanddewi Brefi Village Hall and Recreation Ground charity. The activities of the charity are distinct from the responsibilities of the Community Council, but all Councillors are members of the Committee of Management, which holds separate meetings and submits reports to ordinary Council meetings.

Following the resignation of the Clerk in June 2025, two members were appointed on a temporary basis to act as Proper Officer and Responsible Financial Officer (RFO), without remuneration, to ensure that the Council would be able to continue to function pending appointment of a permanent Clerk. This position was filled with the appointment of Mr Sion Jones as Clerk and RFO on 01/09/2025.

The Council can be contacted through the Clerk:

Post: Awelon, Llanddewi Brefi, Tregaron, Ceredigion. SY25 6RL

Email: clerk@llanddewibrefi.org

Phone: 07870 299370

Councillors

During the reporting period, the council comprised:

  • Chair: Cllr. Rhodri Evans (from May 2025 and Acting Proper Officer between 01/07/2025 –  01/09/2025)
  • Vice Chair: Cllr. Emmanuel Kincaid ( between May 2025 and October 2025 – resigned October 2025 and Acting Responsible Financial Officer between 01/07/2025 – 01/09/2025)
  • Cllr. John Griffiths ( from December 2025)
  • Members: Cllrs. Dafydd Lloyd-Jones (Chair to May 2025); Bethan Griffiths; Eirwen James; Caryl Hâf Jones; Gareth Jones; Pat Parry

Contact details for all members are published on the Council’s website at https://www.llanddewibrefi.org/community-council/council-members/

Meetings of the Council

Ordinary Meetings are normally held on the second Monday of every month, with the exception of August.

Agendas and minutes were issued electronically by email and published on the Council’s website. Meetings in person were held throughout the year, with continuing provision for remote attendance by Councillors and members of the public in accordance with chapter 4 of the Local Government and Elections (Wales) Act 2021.

Twelve  ordinary meetings were held during the year to 31/03/2026, in addition to the Annual Meeting in May.

The following extraordinary meetings were also held:

  • 22/09/2025 – Discuss Wind Energy Developments.
  • 01/09/2025 – To consider an application for the position of Clerk and Responsible Financial Officer.

Declaration of member’s interests and attendance at meetings is noted in the following table:

  Meetings of Llanddewi Brefi Community Council 01/04/2025- 31/03/2026 
Councillors
  Rhodri Evans (Chair)John Griffiths (Vice Chair)Beth GriffithsEirwen JamesCaryl JonesGareth JonesDafydd Lloyd-JonesPat ParryEmmanuel Kincaid (Up to 13/10/25) 
Cyfarfod Mawrth 2026Meeting March 2026  PPAPPPPA  
            
Cyfarfod Chwefror 2026Meeting February 2026PAPPPAPP  
         D  
Cyfarfod Ionawr  2026Meeting January  2026PPAPPAAP  
            
Cyfarfod Rhagfyr 2025Meeting December 2025PPAPAPPP  
         D  
Cyfarfod Tachwedd 2025Meeting November 2025PPAPPPPA  
       D    
Cyfarfod Hydref 2025Meeting October 2025PPPPPPPPP 
  DD  D     
Cyfarfod Medi 22ain 2025Meeting September 22nd  2025PPAPPPPPA 
  D         
Cyfarfod Medi 8fed  2025Meeting September 8th  2025PPPPPPPPP 
            
Cyfarfod Medi 1af 2025Meeting September 1st  2025PPPPPPPAP 
            
Cyfarfod Awst 2025Meeting August 2025PPAPAAPPA 
            
Cyfarfod Gorffennaf 2025Meeting July 2025PPPPPPPPA 
            
Cyfarfod Mehefin 2025Meeting June 2025PPPPPPPAP 
            
Cyfarfod Mai 2025Meeting May 2025PPAPAPPPP 
  D         
Cyfarfod Ebrill 2025Meeting April 2025PPAPAPPPP 
  D         
Present1413614101113106 
Absent018043143 
Declaration of Interest410011020 

Finances

The Council’s expenditure is controlled by a budgeting and monitoring process. In setting its budget Council aims to provide services, manage facilities and meet its priorities. The budget is considered at the January monthly meeting annually.

In order to effectively manage public funds Llanddewi-Brefi Community Council:

  • Strives to obtain value for money
  •  Monitors and controls expenditure as per its Standing Orders and Financial Regulations
  • Considers budget versus actual comparisons throughout the year
  • Provides grant funding
  • Identifies future projects, as required

Financial Summary for  2025/26

Balance on 31/03/25      –                         £19,926

Total Expenditure 2025/26  –                   £55,566

Precept (Council Tax )                                £18,000

Misc Income                                               £   5,671                     

Grant received                                             £15,338

Total Income 2025/26 –                              £39,009

Balance on 31/03/26                               £   3,407

Expenditure under S137 Local Government Act 1972

The maximum expenditure that can be incurred under both section 137 (1) and (3) for the financial year 2025-26 is £11.60 per elector, and the current community council arrangements in Llanddewi-Brefi consist of a total electorate of 513.

The usual annual donation was made to the Royal British Legion, and grants for financial assistance totalling £1,715.00 were awarded by the Council to the following local organisations using powers s.137 of the Local Government Act 1972:

  • High Sheriff of Dyfed Charity
  • Young Farmers Club
  • Gogerddan Hunt 
  • Llanddewi Brefi Ti a Fi

Payments to members

Under the Local Government (Wales) Measure 2011, community and town councils are relevant authorities for the purpose of remuneration.

Consequently, individuals who have accepted office as a member of a community or town council are entitled to receive payments as determined by the Independent Remuneration Panel for Wales (IRPW).

In the IRPW report dated February 2021, Determination 42 requires that all community and town councils must make available a mandatory annual payment to each of their members as a contribution to costs and expenses.

In accordance with Determination 4 of the IRPW annual report published in February 2026, all members gave notice that they did not wish to receive the mandatory basic payment for the financial year 2025/2026.

In addition to the Chairman’s allowance of £50, the only other payments to members in relation the year to 31/03/2026 were reimbursements for items or services purchased on behalf of, and authorised by the Council, and recorded in the minutes.

Training

A Council training plan, to address core areas of knowledge relating to Code of Conduct and financial management and governance, has been approved in accordance with statutory duties under section 67 of the Local Government and Elections (Wales) Act 2021 and this plan is reviewed annually.

Governance

The Council received a qualified audit report for 2024-2025 from Audit Wales.

Except for the matters reported below, on the basis of the audit, it’s of the opinion no matters have come to attention to give cause for concern that, in any material respect, the information reported in this Annual Return:

• has not been prepared in accordance with proper practices;

• that relevant legislative and regulatory requirements have not been met;

• is not consistent with the Council’s governance arrangements; and

• that the Council does not have proper arrangements in place to secure economy, efficiency and effectiveness in its use of resources.

In Audit Wales’s opinion, the Accounting Statement does not properly present the Council’s receipts and payments and financial position:

• There are multiple material variances between the receipts and payments assertions as per the Annual Return and as noted in the Council’s cashbook.

• The Council reports a £5,000 borrowings balance in the Annual Return. However, a nil loan balance is reported by the Public Works Loan Board to Llanddewi Brefi Community Council. The Council have not provided any evidence to support this balance in the Accounting Statement.

• The Council did not provide a fixed asset register to support the balance in Line 12 of the Accounting Statement.

Annual Governance Statement

• Assertion 4: S.1 of the Employment Rights Act 1996 (ERA1996), requires the Council to provide its Clerk with a written contract or a written statement of the specified terms of employment under within two months of starting employment. However, we are unable to establish if the Clerk has been provided with full terms of employment.

Assertion 4: The Council’s chair has not signed the annual return as evidence of the Council’s approval of the annual accounts

• Assertion 3: No minutes of meetings have been published since April 2025. The Council does not publish on its website the information it is required to publish electronically by section 55 of the Democracy and Boundary Commission Cymru etc. Act 2013, the Local Government and Elections (Wales) Act 2021 and the Local Government Act 2000

Arrangements to secure economy, efficiency and effectiveness in use of resources

• Our audit identified three payments exceeding £3,000. Under the Council’s financial regulations the Council should have sought three estimates for each contract entered into for the supply of goods/services.

• The Council provided no evidence on compliance with its financial regulations

Other matters and recommendations

I draw the Council’s attention to the following matters and recommendations which do not affect my audit opinion but should be addressed by the Council.

Lack of supporting Evidence for receipts and payments

Throughout our audit testing we noted that the Council did not the appropriate level of supporting evidence for three grant receipts and one burial receipt.

We recommend that the Council maintains an adequate audit trail for transaction receipted.

Unpresented Cheques

The Council are reporting two aged unpresented cheques, these cheques were written in July and December 2024.

We recommend that the Council reviews the probability of these cheques being cashed. In the event that these cheques have not been cashed, the Council should consider writing these cheques back into the accounts.

The Council have not provided an adequate explanation for their prior year restatements.

The Notice of conclusion of audit and right to inspect the annual return for the year ended 31 March 2025 was published on 14/02/2026.

The following reviews are carried out during the year:

  • Risk assessment
  • Asset register
  • Internal Auditor’s terms of engagement and appointment

Budget reviews were also carried out throughout the year and formed the basis of setting the precept of £18,000 for 2026-27.

Community Engagement

The council upheld a strong commitment to openness and accessibility by ensuring monthly ordinary meetings were publicised and conducted transparently. Additional extraordinary and committee meetings addressed urgent and specific matters.

Efforts were made to increase public involvement through:

  • Circulating information through the website, social media and physical notices;
  • Creating opportunities for residents to address councillors directly at meetings;
  • Supporting events that brought the community together and facilitated informal dialogue.

The Clerk’s position was vacant following the former Clerk’s resignation in June 2025. Following advice from One Voice Wales and  a risk assessment, members of the Council were appointed temporarily, without remuneration, to carry out the duties of Responsible Financial Officer (RFO) and Clerk and ensure continuity of service up to the appointment of a permanent Clerk and RFO in September 2025.

Members have maintained and updated the Community Website throughout the year, and the Council has maintained and checked the Public Access Defibrillator situated on the square.

The Council tendered for the grass cutting service for 2026-2027 in December 2025, and maintained the grassed areas of the cemetery and churchyard, in addition to the playing fields and playground areas.

The Remembrance Day Service was held on 09/11/2025 at the War Memorial in the cemetery, led by the Chair of the Council and Parch. Carwyn Arthur. Local organisations and residents placed wreaths at the memorial.

Planning and Local Development

The council reviewed and responded to statutory consultations regarding local planning applications with the aim of ensuring that developments aligns with the community’s character and infrastructure capacity. Environmental impact and biodiversity considerations were factored onto all major responses.

Key Achievements and Projects

Community Boundary Reviews

  • Members attended a presentation by One Voice Wales regarding the impact of the Community Boundary Review.

Governance and Financial Oversight

  • The annual audit for 2024-2025 was completed.
  • Financial monitoring was carried out monthly, with reports on income, expenditure, reserves and cash flow.
  • Council has updated Bank Mandate Changes and reviewed its Risk Register.

Community Safety and Well-being

  • Regular engagement with the local PCSO enabled effective reporting of incidents and delivery of community policing updates.
  • The council has maintained and checked the Public Access Defibrillator situated on the square.

Environment and Biodiversity

  • In January 2026, the Community Council approved the  Environment (Wales) Act 2016 Part 1 – Section 6 The Biodiversity and Resilience of Ecosystems Duty. It also created a Biodiversity Action Plan for 2026-2028.
  • Clerk on behalf of the Community Council attended One Voice Wales training on Biodiversity Action Plan.
  • Ceredigion County Council Coast and Country Officer and Council Members reviewed local pathways in December 2025 to ensure all routes are accessible.
  • 10 trees have been planted at the rear of the football field to replace trees cut in 2019.

Events and Public Engagement

  • The Council placed a Christmas Tree and lights on the square, kindly donated by Richard Elliot, and organised a Christmas lights competition, with a prize hamper donated by members.
  • Community Council supported the Christmas Tractor Run in aid of the High Sheriff of Dyfed Charity.
  • The Community Council celebrated St Davids Day with a service at Eglwys Dewi Sant followed by Cawl in the village hall.
  • Funding support were provided to the High Sheriff of Dyfed Charity, Young Farmers Club, Cylch Ti a Fi and Gogerddan Hunt.

Village Maintenance and Infrastructure

  • Ongoing reporting of road defects were relayed to Ceredigion County Council.
  • Maintenance work on benches and footpaths was coordinated to improve public amenities.
  • Issues concerning the cemetery were reviewed and documented.
  • The council maintained the grassed areas of the cemetery and churchyard in addition to the playing fields and playground areas.

Strategic Communications

  • Internal communication among councillors was streamlined with a dedicated WhatsApp group.
  • Public communication through social media updates, printed notices and digital document sharing to ensure residents were kept informed.
  • Members maintained and updated the Community Website throughout the year.

Council Priorities for 2026-2027

The Council will work with Llangeitho Community Council in readiness for the Community Boundary change in May 2027. The Community Council is currently the Sole Trustee of Llanddewi-Brefi Village Hall and Recreation Ground and will seek professional advice to consider whether alternative governance structures, e.g. Charitable Incorporated Organisation (CIO) may be more appropriate.

The Community Council will continue to:

  • Promote community resilience through biodiversity initiatives, digital infrastructure and youth engagement;
  • Secure resources and seek to maintain high-quality infrastructure, including defibrillators, toilets and signage.

Conclusion

Throughout 2025-26, Llanddewi-Brefi Community Council has balanced its statutory responsibilities with a forward-looking commitment to community development. With transparent governance, sound financial stewardship, and dedicated member service, the Council has strengthened the foundation for a thriving, sustainable future.

The council extends its gratitude to residents, volunteers, partner organisations, and all who contribute to the life of our community. We look forward to continuing this work in 2026-2027.

Temporary Road Closure – U1513 – Llanddewi-Brefi – 26/08/26

Notices

Please be advised of the following road closure: 

Vehicle access provided for emergency services

Ref:481/26
Road no:

USRN		U1513 47107903
Location:Llanddewi Brefi, Tregaron https://acrobat.adobe.com/id/urn:aaid:sc:EU:c31bb8e0-11f9-4100-852c-57890c1b9b68

Dates and times:		26/08/2026 08:00-17:00
Duration:During Period Specified
Works:Poling works  
Applicant:G T Williams for BT Openreach
Reason:To ensure public safety

Minutes Extraordinary Meeting – Llanddewi-Brefi Community Council – 09/07/26

Minutes

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Minutes of the Extra Ordinary Meeting of the Council held on Thursday July 9th  2026 at 8:00pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) John Griffiths(JG), Caryl Jones (CJ)

1.Welcome

The Chairperson welcomed everyone to the meeting. 

2. To receive apologies.

Cllrs : Bethan Griffiths , Pat Parry

Extend condolences to Pat Parry on the loss of her sister. It was resolved to send a card on behalf of the community council.

3. Declarations of interest.

None

4.Audit Wales – To approve the Annual Return for the year ended 31/03/2026

It was resolved to approve the annual return. Notification to be displayed in council noticeboards.

5. Any Other Business

Further communication was received by Cadnocomms requesting a meeting. It was resolved to ask them to attend this month’s meeting.

The meeting with Llangeitho Community Council had to be cancelled at the end of June due to Llangeitho Community Council Chair being on holiday. The meeting has been rescheduled for Monday July 27th at 8:00pm at Llangeitho.

Due to a Bingo being held at Ysgol Henry Richard on Monday July 13th it was resolved to move the next meeting to Friday, July 17th at 7:30pm.

Meeting ended 20:45

Minutes – Llanddewi-Brefi Community Council – 15/06/2026

Minutes

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Minutes of the Ordinary Meeting of the Council held on Monday June 15th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) PCSO John Evans

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

John Griffiths(JG), Beth Griffiths (BG), Pat Parry(PP), Caryl Jones (CJ),

3.Personal Matters.

Extend condolences to John and Menna Griffiths following the death of a father and father in law.

Extend condolences to Rev Carwyn Arthur following the death of his mother.

Congratulate Llanddewi Brefi Women’s Institute in achieving 2nd place in the Summer Rally.

Congratulate Llanddewi-Brefi YFC for a successful rally with members achieving first, second and third prizes.

Congratulate Dewi Stars and Ysgol Henry Richard for holding a successful football tournament on the football field. It was resolved to send an e-mail to the school.

Congratulate Ysgol Henry Richard for their achievements at The Urdd Eisteddfod in Anglesey

With a member of the public being present to discuss the Community Council Biodiversity Action Plan it was resolved to hear her presentation about the Biodiversity Action Plan. Councillors heard about the work of the volunteers so far and further suggestions were made.

With PCSO John Evans in attendance it was resolved to  receive the Police Report at this point.

8. Police Report

No burglary, criminal damage offence, violence or fraud incidents had occurred since the previous meeting. Members were reminded about the current operation run by the police regarding knife amnesty. Following reports of sheep on the B4343 road, the County Council had taken action recently. A question was asked by a councillor regarding vehicles parking on pavements around the village. It was noted that buses and long lorries have had difficulty passing at times. Another question was asked about the number of people attending the community surgeries which take place in Llanddewi-Brefi on the first Wednesday of the month at the Post Office Van in Hyfrydle. PCSO John Evans noted he was making an effort to attend Caffi Dewi.

4.Declarations of interest.

No declarations of interest were made. However, members were reminded if anything came up during the meeting then to ensure they do declare an interest.  

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on May 11th 2026

Proposed to confirm the minutes –  DLJ   Seconded by GJ

Minutes of Annual Meeting held on May 11th 2026 – Proposed by GJ Seconded by EJ

7.Matters arising from the minutes.

An e-mail was received by Dewi Stars thanking the Community Council for congratulating them in winning Division 3 of the league. 

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9. Financial Report

The Clerk had contacted Barclays Bank regarding a new cheque book. When the new cheque book arrived it started with 00321. Despite looking through the filing cabinet and the different files received from previous clerk the cheque book with the numbers 00289-00320 could not be found. It was resolved to use the new cheque book as it would not be possible to use the other cheque book as two signatures are required to sign each cheque.

a) Approve the bank reconciliation for the period ending May 31st 2026.

b)Authorisation of payments staff and confidential payments. :

£237.85   Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £59.20 to PAYE .

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£57.54    LG (Misc. Provisions) Act 1976 s.19. Following a complaint to BT regarding no telephone or internet for a week at the beginning of May a reduction of £11.18 will be made in the next month’s bill.

Bank commissions 13/04 – 12/05 – £13.30  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

    M J Construction £2520.00

e) No Payments had been received

Following preparing the documents required for Audit Wales the clerk had worked an additional 15 hours. It was resolved to pay an additional 15 hours to the clerk. Proposed by EJ; seconded by DLJ. 

It was resolved to agree the Cleaners and Burial Secretary job description.  Clerk to ensure they sign the new job description

Correspondence was received by  SiopNi CBSC requesting financial contribution towards printing costs for the Community Shareholder booklet. It was resolved in principle to make a financial contribution once confirmation has been received that SiopNi CBSC has bought the building. Sum to be decided in another meeting once confirmation is received.

10. Audit Wales – Basic Audit 2025-2026

Gareth Jones had agreed to undertake the work to audit the accounts and had received all relevant documents by May 31st. He had also received the Terms of reference for the role of an Internal Auditor. It was resolved to hold an extra-ordinary meeting to pass the information on Monday June 29th.

11. Tree Preservation Order

Correspondence and visits were received by local residents worried about the Tree Preservation Order on 2 trees at Bridgend House. Residents were worried about the condition of the tree; the stone wall is being pushed out to the road; branches block natural light to the houses affecting the ability of the residents to enjoy their gardens and their wellbeing regarding what could happen in a storm or heavy rain. It was resolved to write a letter on behalf of the Community Council noting their objection to the Order.   

12. Discussion regarding Community Boundary Reviews

Further communication was received by Llangeitho Community Council as they are keen to hold a joint meeting. They had prepared a letter to present to Ceredigion County Council Chief Executive outlining questions that need to be answered before the two community council amalgamate. It was resolved to propose Monday, June 29th as a possible date to meet in Llangeitho at 8:00pm. Clerk to contact Llangeitho clerk.

13. Defibrillator

Following investigative work, the Community Council had seen a suitable box to replace the box on the Foelallt Arms. It was resolved to buy the new box at a cost of £549. Wait to make an application to British Heart Foundation. Applications open in July. Agenda point for next meeting.

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14.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

15. Correspondence

All members had received correspondence regarding the following matters

  • One Voice Wales – Cost of Living Crisis Project – Information and Resources

                                Funding Newsletter May 2026

                                Funding Newsletter June 2026

                                Training Dates – May – June 2026

                                E Bulletin issue 24  

                                E Bulletin issue 25 

                                 Practice Development Notes              

  • Ceredigion County Council – May Cost of Living Bulletin

                                              Community Cohesion Small Grants Fund 2026/27

  • Dyfed Powys Police – PCC Bulletin
  • Hywel Dda Health Board – Health Board launches refreshed long-term strategy

                                           Have your say on future pharmacy services

                                           Clinical Services Plan – Stroke Services – Phase 2 Consultation

  • HAHAV Ceredigion – You’re Invited to Our Open Day
  • Carmarthensire County Council – Revised Carmarthenshire Local Development Plan (LDP) 2018 – 2033
  • Cynnal y Cardi May Bulletin
  • IMPACT – Llais monthly newsletter

16. Any other business

Contact details on website – when you click on the telephone number it makes contact with the Chairperson and not the Clerk despite the clerk’s telephone number being displayed. Clerk sorted the matter during the meeting. Telephone now rings to the correct place.

EJ wanted to update her photograph on the website. Currently no photograph of the Clerk or Gareth Jones. As this is possibly the last year of Llanddewi Brefi Community Council before amalgamating with Llangeitho Community Council it was resolved to ask Sue Ryder to take a photograph of current members. To be done in the Autumn.

Cadnocomms are keen to hold a meeting with the Community Council.  

Grass cutting – large growth in the Cemetery and it was noted that not all areas had been cut yet. It was resolved for the Clerk and Chairperson to meet with the contractor to outline the schedule of works.

Need to repair the bench at Hyfrydle.

Pynfarch footpath – posts are ready but need to arrange people to put in place.

Chairperson had been to ask for a quote for No Dogs sign but had not received confirmation of a price yet.

17.Date of next meeting:

13/07/2026        

 Meeting ended 21:15

Llanddewi-Brefi Community Council – Notice of appointment of the date for the exercise of electors’ rights

Notices

Appendix 1: Notice of appointment of the date for the exercise of electors’ rights

Llanddewi-Brefi Community Council

Financial year ending 31 March 2026

  1. Date of announcement 29/06/2026
  • Each year the annual accounts are audited by the Auditor General for Wales. Prior to this date, any interested person has the opportunity to inspect and make copies of the accounts and all books, deeds, contracts, bills, vouchers and receipts etc relating to them for 20 working days on reasonable notice. For the year ended 31 March 2026, these documents will be available on reasonable notice on application to:

Mr Sion Jones

Llanddewi Brefi Community Council Clerk

Awelon, Llanddewi-Brefi, Tregaron, Ceredigion, SY25 6RL

by prior appointment through e-mail – clerk@llanddewibrefi.org or telephone 07870 299370

commencing on                             13 July 2026

and ending on                  7 August 2026

  • From 14 September 2026, until the audit has been completed, Local Government Electors and their representatives also have:
  • the right to question the Auditor General about the accounts.
  • the right to attend before the Auditor General and make objections to the accounts or any item in them. Written notice of an objection must first be given to the Auditor General. A copy of the written notice must also be given to the council.

The Auditor General can be contacted via: Community Council Audits, Audit Wales, 1 Capital Quarter, Tyndall Street, Cardiff, CF10 4BZ or by email at communitycouncilaudits@audit.wales.

The audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) Regulations 2014 and the Auditor General for Wales’ Code of Audit Practice.

Llanddewi-Brefi Community Council Published Allowances – March 2026

Notices

Statement of Payments made to Members of Llanddewi Brefi Community Council for the financial year April 2025 to March 2026

Councillor NameBasic Payment   £156 a year per member   To recognise councillors incur costs to do their role.Responsibility Payment   Up to £500 to be paid to a maximum of 5 members   For their extra work.Chair or Mayor’s Personal Payment.   This excludes any Civic Budget   For their extra work.Deputy Chair or Mayor’s Personal Payment   This excludes any Civic Budget   For their extra work.Financial Loss AllowanceTravel and Subsistence expensesContribution to Costs of Care and Personal Assistance (CPA)   Total reimbursed in the year and NOT payment to each member.OtherTotal
Rhodri Evans£0 £50.00     £50.00
Bethan Griffiths£0        
John Griffiths£0        
Eirwen James£0        
Caryl Jones£0        
Gareth Jones£0        
Dafydd Lloyd-Jones£0        
Pat Parry£0        
          
          
TOTAL£0£0£50.00£0£0£0TOTAL CPA £0£0£50.00

Section 151 of the Local Government Measure 2011, requires Community and Town Councils to publish, within their authority area, the remuneration received by their members by 30 September following the end of the previous financial year. This information must also be sent to the Independent Remuneration Panel for Wales by the same date. Nil returns are also required. Please see Annex 4 of the Panel’s annual report for details.

Change of Date – Agenda Community Council Meeting – 17/07/26

Agenda

An ordinary Meeting of the Community Council will be held on Friday July 17th 2026 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

  1. Welcome
  2. To receive apologies
  3. Declarations of interest
  4. Personal Matters
  5. Public participation
  6. To confirm the minutes of the ordinary Meeting of the Council – June 15th 2026.
  7. Matters arising
  8. Report by the Police
  9. Financial report 
    • Approve the bank reconciliation for the period ending 30th June 2026
    • Authorisation of payments
      •  Staff and confidential payments
    • Recurring payments – confirmation of ongoing variable direct debit instructions
      • BT hall telephone and broadband
      • Bank charges
    • Payments received
  10. Audit Wales – Basic Audit Notice 2025-26
  11. Discussion regarding Community Boundary Changes
  12. Defibrillator
  13. Welsh Government Community Facilities Programme
  14. Correspondence  
    • One Voice Wales
      • Ceredigion Community Review
      • E Bulletin issue 26
      • Issue 3 of ‘Y Llais – The Voice’
      • New  Training Dates – July – September 2026
      • What Community and Town Councils are Achieving Across Wales
      • Cost of Living Crisis Project – Information and Resources
    • Ceredigion County Council
      • Consultation on Positive Behaviour Support (PBS) and Reducing Restrictive Practice (RRP) Policy
      • June’s Cost of Living Bulletin
      • Age Friendly Ceredigion
    • Carmarthenshire County Council – Consultation of Draft Supplementary Planning Guidance
    • Bute Energy – Lan Fawr Community Liaison Group
    • Eisteddfod Llambed 2026
  15. Any other business
  16. Date of Next Meeting – September 14th  at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

Agenda Extra-Ordinary Meeting Llanddewi Brefi Community Council- 29/06/26

Agenda

An extra ordinary Meeting of the Community Council will be held on Monday June 29th 2026 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

  1. Welcome
  2. To receive apologies
  3. Declarations of interest
  4. Audit Wales 2025-26 – Annual Return
  5. Any other business
  6. Date of Next Meeting – July 13th  at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

Minutes – Llanddewi-Brefi Community Council – 11/05/26

Minutes

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Minutes of the Ordinary Meeting of the Council held on Monday May 11th  2026 at 8:00pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair) )(RE), Caryl Jones (CJ), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ)

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

John Griffiths(JG), Beth Griffiths (BG), Pat Parry(PP),PCSO John Evans

3.Personal Matters.

Congratulate Dewi Stars football team for winning Division 3 in the football league on Saturday, May 9th. The council wished the team the best of luck in the season in Division 2.

Congratulate Rhian Griffiths Gogoyan on winning  ‘The Farmers Club Pinnacle Awards for Excellence in Business Management’.

To thank everyone who has assisted in any way in maintain the recreation ground and football field. 

4.Declarations of interest.

Gareth Jones declared an interest in Point 12 section 1.

5.Public participation.

No members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on April 13th 2026

Proposed to confirm the minutes –  CJ   Seconded by DLJ

7.Matters arising from the minutes.

Mis-mutation  in Welsh minutes –  ei penblwydd not ei benblwydd

Following sending an e-mail to Ceredigion County Council Monitoring Officer regarding the proposed Tree Preservation Order in December’s meeting on April 7th no further communication has been received.

Planning applications are now on the Community Council website.

Telephone in the telephone box on the square is now working.   

8. Police Report

PCSO John Evans was unable to attend the meeting, however, he had sent a report beforehand. On 27/04/26 police received a report from Till Hill Forestry that on 08/04/26 there was an uncontrolled Hill Fire in the Llanddewi Brefi to Tyn Cornel Mountain area. Till Hill report that there were no fire safety considerations. The fire spread into forestry managed by Till Hill causing damage to trees. A Criminal damage offence has been recorded. No oil thefts have taken place since the previous incident at the beginning of April. No burglary, violence or fraud incidents had occurred.

Following sending an e-mail regarding the sheep roaming on the B4343, the police are continuing to monitor the matter. Also, the police have not seen any children travelling at speed through the village on bikes or scooters.

One member noted, following downloading the Dyfed Powys Connect app, that more notice of events such as Police Surgeries are required.

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9. Financial Report

a) Approve the bank reconciliation for the period ending April 30th 2026.

b)Authorisation of payments staff and confidential payments. :

£238.25   Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £59.20 to PAYE .

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£57.54    LG (Misc. Provisions) Act 1976 s.19. A price rise has been implemented since April 1st 2026.

Bank commissions 13/03 – 12/04 – £12.70  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

    One Voice Wales Membership – £149.00

e) Payments received – Precept 1st instalment and Cemetery Grant based on 2024-25 Expenditure

Requirement to pay Marc Jones for undertaking the work to dig out the tree stumps and roots from the field behind the football field

Requirement to review the Cleaners and Burial Secretary job description. 

Agenda point for next meeting – additional hours for the clerk in preparing the Audit Wales Documents.  

10. Audit Wales – Basic Audit 2025-2026

The Clerk had attended an online training session provided by One Voice Wales on April 29th to received information and guidance on the Basic Audit 2025-2026. The members went through the accounts for the year and completed the Annual Return for the year ended March 31st 2026 as well as the Annual Governance Statement; complete the covering letter and explain variances between this years’ total compared to last year.  It was resolved to ask Gareth Jones to audit the accounts and to complete the Terms of Reference before doing so.

11. Discussion regarding Community Boundary Reviews

It was discussed to arrange a meeting with Llangeitho Community Council to discuss the next steps. However, firstly there is a need to look at the constitution of the Hall Committee. To include this matter as an agenda point in the next meeting.

12. Planning Application A260173 – Land Adj. Llwyndewi,  Llanddewi Brefi, Tregaron, SY25 6RR

Councillor Gareth Jones left the meeting. He had already completed a Declaration of Interest Form. The members looked at and discussed the proposed plan. The Drainage Plan had been accepted by the Highways Department. Following a long discussion, it was resolved to note that the councillors would like a greater percentage of affordable housing in the plan. It was resolved to postpone a decision until the next meeting. Members felt it would be useful to receive a Drainage Plan from Highways Department.

 Following the conclusion to the discussion Councillor Gareth Jones returned to the meeting.

Planning Application A260173 – Crug, Llanddewi Brefi, Tregaron, SY25 6PE

Members looked at the content of the proposed plan. The plan comes under LU09, however members noted not much of the ruin is left.

13. Defibrillator

No further information has been received so far.  It was resolved to put this as an agenda item in the next meeting.

14.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

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15. Correspondence

All members had received correspondence regarding the following matters

  • One Voice Wales – Cost of Living Crisis Project – Information and Resources

                                Funding Newsletter April 2026

                                Launch of the One Voice Wales Civility and Respect Pledge

                                E Bulletin issue 22

                                E Bulletin issue 23

                                The Voice – Issue 2

  • Ceredigion County Council – Refugee Week 2026

                                      April Cost of Living Bulletin

                                     Consultation: Gypsy & Traveller Accommodation Assessment

  • News : CAB Ceredigion Citizens Advice
  • IMPACT – Llais monthly newsletter

16. Any other business

Communication had been received from Lan Fawr Energy development inviting members to a meeting at Llanfair Clydogau hall on May 12th . Unfortunately, no members were able to attend the meeting.

On the day of the meeting, communication was received by Cadnocomms requesting a meeting with members through TEAMS on May 12th or 13th. Members noted that the notice given was very short and asked the clerk to reply by requesting  further dates for the meeting. 

Dog fouling around the village – need to erect signs around the village to remind dog owners to pick up their mess.

Need to repair the bench at Hyfrydle.

Need to look at the flag outside the cemetery.

Need a new bin in the cemetery.

Pynfarch footpath – posts are ready but need to arrange people to put in place.

17.Date of next meeting:

15/06/2026        

 Meeting ended 21:35

Minutes – Annual Meeting Llanddewi-Brefi Community Council – 11/05/2026

Minutes

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Minutes of the Annual Meeting of the Council held on Monday May 11th 2026 at 7:00pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Councillors: Rhodri Evans(Chair) , Dafydd Lloyd Jones, Caryl Jones, Gareth Jones, Eirwen James.

To receive apologies

Councillors: Beth Griffiths, John Griffiths Pat Parry.

1.To elect a Chairman for the Council Year 2026/27.

Cllr Rhodri Evans was elected as Chairperson for the Council Year 2026/27.

Cllr Rhodri Evans thanked everyone for their support during the past year and looked forward to another year of work to support and improve the community of Llanddewi-Brefi.

Proposed: Caryl Jones Seconded: Gareth Jones

2.To elect a Vice-Chairman for the Council Year 2026/27.

Cllr John Griffiths was elected as Vice Chairperson for the Council year 2026/27.

Proposed: Caryl Jones. Seconded: Gareth Jones

3.To receive the Chairman’s Declaration of Acceptance of Office.

Declaration of office was signed by the Chairperson for 2026-2027.

To confirm the minutes of the Annual Meeting of Council, held on May 12th 2025

Proposed to confirm the minutes –  Dafydd Lloyd Jones   Seconded by Gareth Jones

No matters arising

4 To consider and approve the draft Annual report of the Council for the year 2025/26

The Annual report had been sent to members before April’s meeting. Following the Clerk attending the Year end Audit online course further information was included under the Audit Report.

5.To receive declarations of personal and personal/prejudicial interests.

None.

6.To appoint Committees and Working Parties:

Hall Management Committee.

It was resolved that all existing members of the Council to be in membership with the Chairman and Vice-Chairman of the Council .  However, with the new Community Boundary coming into effect in June 2027 there is a need to review the committee with the requirement for an AGM in early 2027 before boundary changes.

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Biodiversity Working Party (Duty under s6. Environment (Wales) Act 2016) (Currently Councillors  Rh Evans, G Jones and E James).

It was agreed to ask community volunteers which have a wealth of knowledge and understanding in Biodiversity to advice and work with the Biodiversity Working Party.

7. Appointment of Representatives.

a. One Voice Wales Area Committee.

 Councillors Rhodri Evans and Eirwen James to continue for 2026-2027.

8.Rates of Remuneration.

To review the following:

a.Chairperson’s allowance.

£50 to be claimed for 2025-2026. The Chairperson’s allowance for 2024-25 was given towards the High Sheriff of Dyfed Charity – Wales Air Ambulance.

b.Members allowances.

None Claimed for 2025-2026.

It was noted that there are Paper form’s available for submitting declarations. Also, that any Councillors wishing to take the allowance will have to be named on the financial records.

9.To Review the Fixed Assets Register.

Members read through the content of the Fixed Assets Register and resolved to keep the same.

10.To determine whether a review of Standing Orders and Financial Regulations is required.

Members read through the Standing Order document provided by One Voice Wales.

11.To determine whether a review of the Council’s complaints procedure is required.

Members had received the policy before hand by e-mail and was accepted by all members present. Policy had been prepared by One Voice Wales.

12.To Review the Council’s Risk Assessment Register

It was resolved to accept the Risk Assessment register with following additions:-

Change risk level for failing to comply with Welsh Language Act from High to Low as all documents being produced by the Community Council are now all bilingual.

Include the risk regarding GDPR regulations.

13.To Review the Council’s Insurance Arrangements.

Council approved the most recent quote from Zurich.

Proposed: Rhodri Evans Seconded: Caryl Jones.

14.To Review the Council’s procedures and policies in connection with its obligations under the Freedom of Information Act 2000 and the Data Protection Act 2018 (GDPR).

Council agreed no review required.

15.To Review policies for Safeguarding and Volunteers. 

The policy had been reviewed in November’s meeting and no further action required.

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16.To Review the Council’s Grants Policy.

 Council approved  the Grants Policy.

17.To Review the Council’s employment policies and procedures.

Council agreed no changes required and adopted the Equality and Diversity Policy; Grievance Policy and Disciplinary Policy.

18.Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972.

£1715 paid out under s.137 for 25/26 but noted this was not near the designated limit for donations.

19.To Review the Statutory training plan.

Council reviewed training received in 2025/26 on Biodiversity and Community Boundary Changes. Training requirements for 2026-27 was discussed with further training on Biodiversity; Year End accounts and Audit and Community Boundary Changes being put forward. Council resolved to accept the Statutory Training plan.  

20.To Determine the time and place of ordinary meetings of the full Council up to and including the next annual meeting of full council.

Council resolved that ordinary meetings of Council will continue to be held on the second Monday of every month throughout 2026-2027 except in June due to a football tournament taking place. Therefore, the meeting for June will take place on the third Monday – June 15th.

Also, that the  next Annual  Meeting of Council will be held on May 10th 2027 in the Llanddewi Brefi Village Hall.