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Minutes of the Ordinary Meeting of the Council held on Monday September 14^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs : John Griffiths(JG)(Vice Chair), Eirwen James(EJ), Pat Parry(PP), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) PCSO John Evans, Rhodri Evans(Chair)(RE)

1.Welcome

The Vice Chairperson, John Griffiths, welcomed everyone to the meeting as a message had been received by the Chair stating that he was attending a Thanksgiving Service and would join the meeting later.

2. To receive apologies.

Beth Griffiths (BG), Caryl Jones (CJ)

3.Personal Matters.

Congratulate John and Menna Griffiths in winning the main prize for camping and the reserve prize in the Glamping section in the Best of Wales Business Awards.

To extend condolences to Pat Parry for the loss of her sister in South Wales.

Congratulate youngsters who had achieved successful grads in their GCSE and A Level exams and wishing best of luck in their futures.

To wish Daniel Evans, Llanio Fawr a happy 18^th birthday.

Congratulate the Show Committee on a successful show which was held on Saturday, August 22^nd.  

4.Declarations of interest.

No declarations of interest were made. However, members were reminded if anything came up during the meeting then to ensure they do declare an interest.  

5.Public participation.

No members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on July 17^th 2026

Proposed to confirm the minutes –  EJ   Seconded by JG

7.Matters arising from the minutes.

All relevant paper work had been sent to Audit Wales.

BT invoice for May has been sorted with deduction being made in July’s invoice.

Bench at Hyfrydle had been fixed.

New flag had been erected at Hyfrydle.

Pynfrach footpath posts – work has not been completed but a person is in hand to fix the problem.

Two cars which have been in the car park for a long period of time with no MOT or tax have been moved following letters being put in their window screens.

Pot holes near the entrance to Ystrad Dewi and on the road between Gogoyan and Glanrhocca have been fixed.

Need to see if there are pot holes near Pant Villa.

‘Caru’ch Cymuned’ Application form had been completed and sent to the relevant department.

A representative of Cadnocomms had agreed to attend September’s meeting, however on September 4^th an e-mail was received to state that they were not in a position to hold a discussion with the Community Council and they would contact the community council when they will have more or further information.  

The grass at the back for the football field had not been cut as noted in the schedule of works that was signed. Chair and clerk to assess the work done and meet with contractor.

PCSO John Evans had not arrived at this point; therefore, it was decided to move to point 9 of the agenda.

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9. Financial Report

a) Approve the bank reconciliation for the period ending August 31^st 2026.

b)Authorisation of payments staff and confidential payments. :

£475.90  (July and August wages) Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £59.40 to PAYE .

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£57.54    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 13/07 – 12/08 – £15.10 LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

    Clerk Expenses (Stamps, postage costs and ink) £38.28

e) Payments received by :- TE & ME Jones £1740.00; Ceredigion County Council Precept 2^nd Instalment-  £6000.00; Wayleave £14.77 and BT £4.80.

f) Pay Settlement 2026-27 – National Association of Local Councils  – councillors read the document that was sent by One Voice Wales and approving the recommendations made in pay increases in the document back dated to April 1^st. One Community Council member questioned why is there a difference in pay scale between Community Council Clerk and Burial Clerk. It was resolved for the Clerk to have a pay appraisal meeting with the Chair and Vice Chair as the clerk had been in post for a year.

Due to these changes the Burial Clerk contract needs to be amended and signed.

Also, the Community Council received Procurement Advice which was read in the meeting.

10. Model Standing Orders 2026

At the beginning of September, the Community Council had received Model Standing Order 2026 guidelines by One Voice Wales. The guidelines were changed to reflect the status of Llanddewi-Brefi Community Council.

PCSO John Evans had arrived and it was resolved to go back to point 8 of the agenda.

8. Police Report

During the Summer months there was one case of theft from a vehicle with the case still active. During July and August, reports of courier scams were received where a person on the telephones was stating for a person to pass information regarding their bank details or the telephone caller was impersonating a Met Police Officer. One report of Public Order was made where two parties disagreed following making an online bid for items. No criminal damage, robbery, antisocial behaviour, violence or deceit offences had been reported since the previous meeting.  

Following concerns raised in the previous meetings regarding bikes and scooters travelling at speed through the village with no regard to other road users, PCSO John Evans noted that regular patrols had taken place including several in one day, with bikes only being seen once and at that time they were causing no concern. Another Community Council member noted that a member of the public had nearly been struck down following leaving a public house within the village as the rider was on the pavement. These young riders are using the pavements as ramps. It was asked whether it was possible for the Road Safety Team to visit local schools.

Also, following the previous meeting where concerns were raised regarding vehicles parking on pavements, it was noted that the situation is being monitored. It was noted due to the pavement from Foelallt Arms garden to Graigwen not going to a specific area that these vehicles were of no danger.

One Community Councillor noted a problem about cars travelling at speed through the village between 9:00 and 11:00pm at night. The councillor did not have any information about the car or cars but it had happened on more than one occasion.

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11. Planning Application– A260422 Land Northwest of Nantgwernog approximately 8.5km east o Llanddewi-Brefi

Community Councillors looked through the relevant documents. The Community Council does not respond to these types of planning applications.

Planning Application A260428 – Land South of Lan Fawr, approximately 6km south-east of Llanddewi-Brefi

Community Councillors looked through the relevant documents. The Community Council does not respond to these types of planning applications

At this point RE arrived at the meeting and took over as Chair. He thanked the Vice Chair for chairing the meeting until this point.

12. Discussion regarding Community Boundary Reviews

All members who attended the joint meeting with Llangeitho Community Council on July 27^th were thanked for their attendance. A letter had been sent to Sian Gwenllian, Minister with responsibility for Local Government and all Senedd Members for Ceredigion Pembrokeshire. A letter was received by Sian Gwenllian on August 27^th. Following the meeting on July 27^th a second letter was sent to Ceredigion County Council Chief Executive with further questions. At this point no reply had been received. It was resolved on July 27^th to meet again on September 21^st at 8:00pm at Llanddewi-Brefi Community Centre.

In the meantime, two members had attended the meeting ‘Ymwrthod â’r newidiadau i Gynghorau Cymuned a Thref Ceredigion’ arranged by Cymdeithas yr Iaith. Points for the changes were read – it was noted that the changes were requested by Ceredigion County Council, that many community councils had vacant seats and there was no full attendance in a majority of meetings. At this point it was noted that the Community Council had informed Ceredigion County Council of a vacant seat in November 2025 but no further information had been received. It was resolved to send an e-mail for an update.

It was noted that a further meeting could be arranged for September 24^th, with all members being requested to attend as the meetings are being held to a high standard with plenty of opportunities to talk and express views. It was also noted that a motion is being put forward in full council on September 24^th by the Independent Group asking the council to re-consider the decision. The meeting will begin at 2:00pm.

13. Defibrillator

Due to Llanddewi-Brefi Community Council creating a successful application for a defibrillator from British Heart Foundation in 2016 it is not possible to make a further application. However, further work took place during the summer to find different prices. A message was received by Calon Hearts, offering a defibrillator and case for £950 excluding postage and VAT. It was noted that a cabinet is £550 by itself. Following a discussion it was resolved to buy 2 new defibrillators – one to replace the one at Foelallt Arms and another for the Community Centre using money raised during the 2024 Carol Singing Fundraiser. It was also resolved to ask Calon Hearts if they could facilitate a training evening to train members of the public. By replacing the defibrillator at the Foelallt Arms to was discussed whether it was possible to relocate the box to Hyfrydle bus shelter.

14. Remembrance Sunday

Remembrance Sunday – Sunday, November 8^th. It was resolved to check where the service took place last year and for the other establishment to hold this year. 13 wreaths were ordered for different associations within the village.

15. Christmas Activities

Tractor Run has been arranged for Saturday, December 19^th. The event will be part of Llanddewi-Brefi YFC 85^th birthday celebration. During the event the Community Council will hold their Grotto and announce the winner of the best decorated house. It was resolved to hold the Community Council Christmas Dinner on Saturday, December 12^th. GJ to book a place for the dinner.

16.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

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17. Correspondence

All members had received correspondence regarding the following matters

• One Voice Wales Funding Newsletter July / August  2026

                             Cost of Living Crisis Project – Information and Resources

                             Training Dates – August – December 2026

                             ONE VOICE WALES E BULLETIN ISSUE 29

• Cyngor Sir Ceredigion – Cynnal y Cardi August Bulletin / September Bulletin

                                            August Cost of Living Bulletin

                                           Your invitation to take part: Gŵyl Cariad 2027

• IMPACT – Llais monthly newsletter
• Hywel Dda Health Board – Share your view on the adult mental health place of safety
• Lan Fawr Energy Park update

18. Any other business

An update was received by Community Garden volunteers describing the work done during the Summer. It was stated that work will be done to trim the hedge in the Autumn and it was asked whether the grass contractor can cut a small area of grass. This to be discussed when the Chair and clerk meet the contractor.

A quote was received for the No Dogs signs. It was resolved to buy 4 signs A3 Dibond at a cost of £104.00.

Prysg Lane– complaints regarding the condition of the road. RE to investigate the matter.

Following publication of the Annual Report for 2025-26 online, a comment has been made regarding councillor absence at meetings.

Need to update photographs on the website and to ensure the current association programmes are displayed.

Need to clear around the monument before Remembrance Sunday.

Tree Preservation Order – the community council has not received any further communication since sending the letter at the beginning of July.

Following wildfires over the Summer, EJ asked if there is sufficient water pressure within the hydrants if a fire was to occur as previously there wasn’t and the fire brigade had to collect water from the river. It was noted whether it would be possible for the local Fire Brigade to check the water pressure.

During August a representative from ‘Tir Natur’ contacted the Community Council asking for an opportunity to present the work they have carried on land above the village. It was resolved to invite the representative to the next meeting and to include this as an agenda item.

19.Date of next meeting:

12/10/2026        

 Meeting ended 21:35

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Minutes of the Ordinary Meeting of the Council held on Friday July 17^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs : Rhodri Evans(Chair)(RE), Eirwen James(EJ), John Griffiths(JG), Caryl Jones (CJ)

1.Welcome

The Chairperson welcomed everyone to the meeting.  

2. To receive apologies.

Beth Griffiths (BG), Pat Parry(PP), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) PCSO John Evans

3.Personal Matters.

To wish Rhian Griffiths the best of luck in receiving the Student of the Year’ prize from Aberystwyth University at the Royal Welsh Show.

4.Declarations of interest.

No declarations of interest were made. However, members were reminded if anything came up during the meeting then to ensure they do declare an interest.  

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on June 15^th 2026

Proposed to confirm the minutes –  EJ   Seconded by RE

To confirm the minutes of the extra ordinary Meeting held on July 9^th 2026

Proposed to confirm the minutes – CJ    Seconded by – JG

7.Matters arising from the minutes.

With the Community Council not meeting in August and with the Church Hall being on the market, it was noted whether the Community Council would state the amount to be contributed towards the cost of producing the Community Share Offer booklet. As noted in the minutes of the previous meeting the community council seek assurance that the building has been bought by SiopNi before making a contribution. If required an extra ordinary meeting would take place in August to discuss the matter.  

The community Council had sent a letter to Ceredigion County Council regarding the Tree Preservation Order.

The Community Council had sent a condolence card to Councillor PP.

A member of the public was present and wanted to an item included in the Correspondence specifically the minutes Bute Energy – Lan Fawr Community Liaison Group. It was agreed to discuss the matter at this point. There is no further information regarding where the energy would enter the grid or how. Also, information was given regarding visits to farms happening in August and data regarding the impact of vibrations for each turbine.

An update was given regarding the Community Garden:-

• Volunteers are regularly weeding the path within the garden;
• Need to assess the plastic holding the gravel – take it out or put additional gravel to cover the plastic ?
• Assess what has grown in the garden
• Consider planting mint and sage to introduce plants people can smell.

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8. Police Report

PCSO John Evans was unable to attend the meeting however, a report had been sent to the Clerk. It noted that no burglary, criminal damage offence, violence or fraud incidents had occurred since the previous meeting. Following our previous meeting were members noted that cars are parking on pavements around the village the report noted that the police are monitoring the situation and registration numbers had been recorded.

A member of the community council noted that e-scooters were continuing to be ridden around the village with little regard to other road users.

9. Financial Report

a) Approve the bank reconciliation for the period ending June 30^th 2026.

b)Authorisation of payments staff and confidential payments. :

£399.70   Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

Members authorised payment of £103.93 to PAYE .

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£57.54    LG (Misc. Provisions) Act 1976 s.19. The discount of £11.18 had not been deducted from the bill following a complaint to BT regarding no telephone or internet for a week at the beginning of May. Need to contact BT regarding the matter.  

Bank commissions 13/04 – 12/05 – £9.10  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay

    Chairperson Allowance – £50.00

    Audit Wales fee 2024-25 – £863.05

    Zurich Municipal Community Council Insurance – £358.77

e) No Payments had been received

10. Audit Wales – Basic Audit 2025-2026

Following approval of the account on 09/07/26, all relevant information had been sent to Audit Wales. The Notice of appointment of the date for the exercise of electors’ rights had been placed in the noticeboard and on the website. It was noted following recent events regarding a former minister of parliament and advice form Ceredigion County Council, it was agreed that the clerk should not meet electors alone but rather arrange a time when a community councillor can be in attendance.

11. Discussion regarding Community Boundary Reviews

The letter of response received by Ceredigion County Council Chief Executive was read following a letter being sent on behalf of Llangeitho and Llanddewi-Brefi community councils asking for advice on the way forward. Also a letter was read which was received by Llandysiliogogo Community Council regarding the changes. The Community Council agreed to write a letter to Sian Gwenllian, the minister in charge of Local Government. A joint meeting with Llanddewi-Brefi and Llangeitho community councils will take place on Monday, July 29^th at 8:00pm at Llangeitho Jubilee hall.

12. Defibrillator

The box was currently out of stock. Cost of new box £594 including VAT. Applications to British Heart Foundation has opened. Clerk to complete the relevant forms

13.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

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14. Correspondence

All members had received correspondence regarding the following matters

• One Voice Wales – Ceredigion Community Review

                                          E Bulletin issue 26

                                          Issue 3 of ‘Y Llais – The Voice’

                                          New  Training Dates – July – September 2026

                                          What Community and Town Councils are Achieving Across Wales

                                          Cost of Living Crisis Project – Information and Resources

• Ceredigion County Council – Consultation on Positive Behaviour Support (PBS) and

                                               Reducing Restrictive Practice (RRP) Policy

                                              June’s Cost of Living Bulletin

                                              Age Friendly Ceredigion

• Carmarthenshire County Council – Consultation of Draft Supplementary Planning Guidance
• Bute Energy – Lan Fawr Community Liaison Group
• Eisteddfod Llambed 2026

15. Any other business

Cadnocomms had been in further contact but at the moment no date had been agreed for meeting. Postpone until September.

Pot hole in the road near Gogoyan – make a request through Clic to fix the road.

Grass cutting – large growth in the Cemetery and it was noted that not all areas had been cut yet. It was resolved for the Clerk and Chairperson to meet with the contractor to outline the schedule of works.

Need to repair the bench at Hyfrydle.

Pynfarch footpath – posts are ready but need to arrange people to put in place.

Chairperson had been to ask for a quote for No Dogs sign but had not received confirmation of a price yet.

16.Date of next meeting:

14/09/2026        

 Meeting ended 20:50