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Minutes of the Ordinary Meeting of the Council held on Monday September 14th 2026 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs : John Griffiths(JG)(Vice Chair), Eirwen James(EJ), Pat Parry(PP), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) PCSO John Evans, Rhodri Evans(Chair)(RE)
1.Welcome
The Vice Chairperson, John Griffiths, welcomed everyone to the meeting as a message had been received by the Chair stating that he was attending a Thanksgiving Service and would join the meeting later.
2. To receive apologies.
Beth Griffiths (BG), Caryl Jones (CJ)
3.Personal Matters.
Congratulate John and Menna Griffiths in winning the main prize for camping and the reserve prize in the Glamping section in the Best of Wales Business Awards.
To extend condolences to Pat Parry for the loss of her sister in South Wales.
Congratulate youngsters who had achieved successful grads in their GCSE and A Level exams and wishing best of luck in their futures.
To wish Daniel Evans, Llanio Fawr a happy 18th birthday.
Congratulate the Show Committee on a successful show which was held on Saturday, August 22nd.
4.Declarations of interest.
No declarations of interest were made. However, members were reminded if anything came up during the meeting then to ensure they do declare an interest.
5.Public participation.
No members of the public were present.
6.To confirm the minutes of the ordinary Meeting of Council, held on July 17th 2026
Proposed to confirm the minutes – EJ Seconded by JG
7.Matters arising from the minutes.
All relevant paper work had been sent to Audit Wales.
BT invoice for May has been sorted with deduction being made in July’s invoice.
Bench at Hyfrydle had been fixed.
New flag had been erected at Hyfrydle.
Pynfrach footpath posts – work has not been completed but a person is in hand to fix the problem.
Two cars which have been in the car park for a long period of time with no MOT or tax have been moved following letters being put in their window screens.
Pot holes near the entrance to Ystrad Dewi and on the road between Gogoyan and Glanrhocca have been fixed.
Need to see if there are pot holes near Pant Villa.
‘Caru’ch Cymuned’ Application form had been completed and sent to the relevant department.
A representative of Cadnocomms had agreed to attend September’s meeting, however on September 4th an e-mail was received to state that they were not in a position to hold a discussion with the Community Council and they would contact the community council when they will have more or further information.
The grass at the back for the football field had not been cut as noted in the schedule of works that was signed. Chair and clerk to assess the work done and meet with contractor.
PCSO John Evans had not arrived at this point; therefore, it was decided to move to point 9 of the agenda.
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9. Financial Report
a) Approve the bank reconciliation for the period ending August 31st 2026.
b)Authorisation of payments staff and confidential payments. :
£475.90 (July and August wages) Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
Members authorised payment of £59.40 to PAYE .
c)Recurring payments – confirmation of ongoing variable direct debit instructions
BT hall telephone and broadband :£57.54 LG (Misc. Provisions) Act 1976 s.19.
Bank commissions 13/07 – 12/08 – £15.10 LGA 1972s.111
d)Authorisation of Payments – Members resolved to pay
Clerk Expenses (Stamps, postage costs and ink) £38.28
e) Payments received by :- TE & ME Jones £1740.00; Ceredigion County Council Precept 2nd Instalment- £6000.00; Wayleave £14.77 and BT £4.80.
f) Pay Settlement 2026-27 – National Association of Local Councils – councillors read the document that was sent by One Voice Wales and approving the recommendations made in pay increases in the document back dated to April 1st. One Community Council member questioned why is there a difference in pay scale between Community Council Clerk and Burial Clerk. It was resolved for the Clerk to have a pay appraisal meeting with the Chair and Vice Chair as the clerk had been in post for a year.
Due to these changes the Burial Clerk contract needs to be amended and signed.
Also, the Community Council received Procurement Advice which was read in the meeting.
10. Model Standing Orders 2026
At the beginning of September, the Community Council had received Model Standing Order 2026 guidelines by One Voice Wales. The guidelines were changed to reflect the status of Llanddewi-Brefi Community Council.
PCSO John Evans had arrived and it was resolved to go back to point 8 of the agenda.
8. Police Report
During the Summer months there was one case of theft from a vehicle with the case still active. During July and August, reports of courier scams were received where a person on the telephones was stating for a person to pass information regarding their bank details or the telephone caller was impersonating a Met Police Officer. One report of Public Order was made where two parties disagreed following making an online bid for items. No criminal damage, robbery, antisocial behaviour, violence or deceit offences had been reported since the previous meeting.
Following concerns raised in the previous meetings regarding bikes and scooters travelling at speed through the village with no regard to other road users, PCSO John Evans noted that regular patrols had taken place including several in one day, with bikes only being seen once and at that time they were causing no concern. Another Community Council member noted that a member of the public had nearly been struck down following leaving a public house within the village as the rider was on the pavement. These young riders are using the pavements as ramps. It was asked whether it was possible for the Road Safety Team to visit local schools.
Also, following the previous meeting where concerns were raised regarding vehicles parking on pavements, it was noted that the situation is being monitored. It was noted due to the pavement from Foelallt Arms garden to Graigwen not going to a specific area that these vehicles were of no danger.
One Community Councillor noted a problem about cars travelling at speed through the village between 9:00 and 11:00pm at night. The councillor did not have any information about the car or cars but it had happened on more than one occasion.
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11. Planning Application– A260422 Land Northwest of Nantgwernog approximately 8.5km east o Llanddewi-Brefi
Community Councillors looked through the relevant documents. The Community Council does not respond to these types of planning applications.
Planning Application A260428 – Land South of Lan Fawr, approximately 6km south-east of Llanddewi-Brefi
Community Councillors looked through the relevant documents. The Community Council does not respond to these types of planning applications
At this point RE arrived at the meeting and took over as Chair. He thanked the Vice Chair for chairing the meeting until this point.
12. Discussion regarding Community Boundary Reviews
All members who attended the joint meeting with Llangeitho Community Council on July 27th were thanked for their attendance. A letter had been sent to Sian Gwenllian, Minister with responsibility for Local Government and all Senedd Members for Ceredigion Pembrokeshire. A letter was received by Sian Gwenllian on August 27th. Following the meeting on July 27th a second letter was sent to Ceredigion County Council Chief Executive with further questions. At this point no reply had been received. It was resolved on July 27th to meet again on September 21st at 8:00pm at Llanddewi-Brefi Community Centre.
In the meantime, two members had attended the meeting ‘Ymwrthod â’r newidiadau i Gynghorau Cymuned a Thref Ceredigion’ arranged by Cymdeithas yr Iaith. Points for the changes were read – it was noted that the changes were requested by Ceredigion County Council, that many community councils had vacant seats and there was no full attendance in a majority of meetings. At this point it was noted that the Community Council had informed Ceredigion County Council of a vacant seat in November 2025 but no further information had been received. It was resolved to send an e-mail for an update.
It was noted that a further meeting could be arranged for September 24th, with all members being requested to attend as the meetings are being held to a high standard with plenty of opportunities to talk and express views. It was also noted that a motion is being put forward in full council on September 24th by the Independent Group asking the council to re-consider the decision. The meeting will begin at 2:00pm.
13. Defibrillator
Due to Llanddewi-Brefi Community Council creating a successful application for a defibrillator from British Heart Foundation in 2016 it is not possible to make a further application. However, further work took place during the summer to find different prices. A message was received by Calon Hearts, offering a defibrillator and case for £950 excluding postage and VAT. It was noted that a cabinet is £550 by itself. Following a discussion it was resolved to buy 2 new defibrillators – one to replace the one at Foelallt Arms and another for the Community Centre using money raised during the 2024 Carol Singing Fundraiser. It was also resolved to ask Calon Hearts if they could facilitate a training evening to train members of the public. By replacing the defibrillator at the Foelallt Arms to was discussed whether it was possible to relocate the box to Hyfrydle bus shelter.
14. Remembrance Sunday
Remembrance Sunday – Sunday, November 8th. It was resolved to check where the service took place last year and for the other establishment to hold this year. 13 wreaths were ordered for different associations within the village.
15. Christmas Activities
Tractor Run has been arranged for Saturday, December 19th. The event will be part of Llanddewi-Brefi YFC 85th birthday celebration. During the event the Community Council will hold their Grotto and announce the winner of the best decorated house. It was resolved to hold the Community Council Christmas Dinner on Saturday, December 12th. GJ to book a place for the dinner.
16.Welsh Government Community Facilities Programme
To be included on next meeting’s agenda.
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17. Correspondence
All members had received correspondence regarding the following matters
- One Voice Wales Funding Newsletter July / August 2026
Cost of Living Crisis Project – Information and Resources
Training Dates – August – December 2026
ONE VOICE WALES E BULLETIN ISSUE 29
- Cyngor Sir Ceredigion – Cynnal y Cardi August Bulletin / September Bulletin
August Cost of Living Bulletin
Your invitation to take part: Gŵyl Cariad 2027
- IMPACT – Llais monthly newsletter
- Hywel Dda Health Board – Share your view on the adult mental health place of safety
- Lan Fawr Energy Park update
18. Any other business
An update was received by Community Garden volunteers describing the work done during the Summer. It was stated that work will be done to trim the hedge in the Autumn and it was asked whether the grass contractor can cut a small area of grass. This to be discussed when the Chair and clerk meet the contractor.
A quote was received for the No Dogs signs. It was resolved to buy 4 signs A3 Dibond at a cost of £104.00.
Prysg Lane– complaints regarding the condition of the road. RE to investigate the matter.
Following publication of the Annual Report for 2025-26 online, a comment has been made regarding councillor absence at meetings.
Need to update photographs on the website and to ensure the current association programmes are displayed.
Need to clear around the monument before Remembrance Sunday.
Tree Preservation Order – the community council has not received any further communication since sending the letter at the beginning of July.
Following wildfires over the Summer, EJ asked if there is sufficient water pressure within the hydrants if a fire was to occur as previously there wasn’t and the fire brigade had to collect water from the river. It was noted whether it would be possible for the local Fire Brigade to check the water pressure.
During August a representative from ‘Tir Natur’ contacted the Community Council asking for an opportunity to present the work they have carried on land above the village. It was resolved to invite the representative to the next meeting and to include this as an agenda item.
19.Date of next meeting:
12/10/2026
Meeting ended 21:35
