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Minutes of the Ordinary Meeting of the Council held on Monday June 15th 2026 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs : Rhodri Evans(Chair) )(RE), Eirwen James(EJ), Dafydd Lloyd-Jones(DLJ), Gareth Jones(GJ) PCSO John Evans
1.Welcome
The Chairperson welcomed everyone to the meeting.
2. To receive apologies.
John Griffiths(JG), Beth Griffiths (BG), Pat Parry(PP), Caryl Jones (CJ),
3.Personal Matters.
Extend condolences to John and Menna Griffiths following the death of a father and father in law.
Extend condolences to Rev Carwyn Arthur following the death of his mother.
Congratulate Llanddewi Brefi Women’s Institute in achieving 2nd place in the Summer Rally.
Congratulate Llanddewi-Brefi YFC for a successful rally with members achieving first, second and third prizes.
Congratulate Dewi Stars and Ysgol Henry Richard for holding a successful football tournament on the football field. It was resolved to send an e-mail to the school.
Congratulate Ysgol Henry Richard for their achievements at The Urdd Eisteddfod in Anglesey
With a member of the public being present to discuss the Community Council Biodiversity Action Plan it was resolved to hear her presentation about the Biodiversity Action Plan. Councillors heard about the work of the volunteers so far and further suggestions were made.
With PCSO John Evans in attendance it was resolved to receive the Police Report at this point.
8. Police Report
No burglary, criminal damage offence, violence or fraud incidents had occurred since the previous meeting. Members were reminded about the current operation run by the police regarding knife amnesty. Following reports of sheep on the B4343 road, the County Council had taken action recently. A question was asked by a councillor regarding vehicles parking on pavements around the village. It was noted that buses and long lorries have had difficulty passing at times. Another question was asked about the number of people attending the community surgeries which take place in Llanddewi-Brefi on the first Wednesday of the month at the Post Office Van in Hyfrydle. PCSO John Evans noted he was making an effort to attend Caffi Dewi.
4.Declarations of interest.
No declarations of interest were made. However, members were reminded if anything came up during the meeting then to ensure they do declare an interest.
5.Public participation.
Members of the public were present.
6.To confirm the minutes of the ordinary Meeting of Council, held on May 11th 2026
Proposed to confirm the minutes – DLJ Seconded by GJ
Minutes of Annual Meeting held on May 11th 2026 – Proposed by GJ Seconded by EJ
7.Matters arising from the minutes.
An e-mail was received by Dewi Stars thanking the Community Council for congratulating them in winning Division 3 of the league.
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9. Financial Report
The Clerk had contacted Barclays Bank regarding a new cheque book. When the new cheque book arrived it started with 00321. Despite looking through the filing cabinet and the different files received from previous clerk the cheque book with the numbers 00289-00320 could not be found. It was resolved to use the new cheque book as it would not be possible to use the other cheque book as two signatures are required to sign each cheque.
a) Approve the bank reconciliation for the period ending May 31st 2026.
b)Authorisation of payments staff and confidential payments. :
£237.85 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
Members authorised payment of £59.20 to PAYE .
c)Recurring payments – confirmation of ongoing variable direct debit instructions
BT hall telephone and broadband :£57.54 LG (Misc. Provisions) Act 1976 s.19. Following a complaint to BT regarding no telephone or internet for a week at the beginning of May a reduction of £11.18 will be made in the next month’s bill.
Bank commissions 13/04 – 12/05 – £13.30 LGA 1972s.111
d)Authorisation of Payments – Members resolved to pay
M J Construction £2520.00
e) No Payments had been received
Following preparing the documents required for Audit Wales the clerk had worked an additional 15 hours. It was resolved to pay an additional 15 hours to the clerk. Proposed by EJ; seconded by DLJ.
It was resolved to agree the Cleaners and Burial Secretary job description. Clerk to ensure they sign the new job description
Correspondence was received by SiopNi CBSC requesting financial contribution towards printing costs for the Community Shareholder booklet. It was resolved in principle to make a financial contribution once confirmation has been received that SiopNi CBSC has bought the building. Sum to be decided in another meeting once confirmation is received.
10. Audit Wales – Basic Audit 2025-2026
Gareth Jones had agreed to undertake the work to audit the accounts and had received all relevant documents by May 31st. He had also received the Terms of reference for the role of an Internal Auditor. It was resolved to hold an extra-ordinary meeting to pass the information on Monday June 29th.
11. Tree Preservation Order
Correspondence and visits were received by local residents worried about the Tree Preservation Order on 2 trees at Bridgend House. Residents were worried about the condition of the tree; the stone wall is being pushed out to the road; branches block natural light to the houses affecting the ability of the residents to enjoy their gardens and their wellbeing regarding what could happen in a storm or heavy rain. It was resolved to write a letter on behalf of the Community Council noting their objection to the Order.
12. Discussion regarding Community Boundary Reviews
Further communication was received by Llangeitho Community Council as they are keen to hold a joint meeting. They had prepared a letter to present to Ceredigion County Council Chief Executive outlining questions that need to be answered before the two community council amalgamate. It was resolved to propose Monday, June 29th as a possible date to meet in Llangeitho at 8:00pm. Clerk to contact Llangeitho clerk.
13. Defibrillator
Following investigative work, the Community Council had seen a suitable box to replace the box on the Foelallt Arms. It was resolved to buy the new box at a cost of £549. Wait to make an application to British Heart Foundation. Applications open in July. Agenda point for next meeting.
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14.Welsh Government Community Facilities Programme
To be included on next meeting’s agenda.
15. Correspondence
All members had received correspondence regarding the following matters
- One Voice Wales – Cost of Living Crisis Project – Information and Resources
Funding Newsletter May 2026
Funding Newsletter June 2026
Training Dates – May – June 2026
E Bulletin issue 24
E Bulletin issue 25
Practice Development Notes
- Ceredigion County Council – May Cost of Living Bulletin
Community Cohesion Small Grants Fund 2026/27
- Dyfed Powys Police – PCC Bulletin
- Hywel Dda Health Board – Health Board launches refreshed long-term strategy
Have your say on future pharmacy services
Clinical Services Plan – Stroke Services – Phase 2 Consultation
- HAHAV Ceredigion – You’re Invited to Our Open Day
- Carmarthensire County Council – Revised Carmarthenshire Local Development Plan (LDP) 2018 – 2033
- Cynnal y Cardi May Bulletin
- IMPACT – Llais monthly newsletter
16. Any other business
Contact details on website – when you click on the telephone number it makes contact with the Chairperson and not the Clerk despite the clerk’s telephone number being displayed. Clerk sorted the matter during the meeting. Telephone now rings to the correct place.
EJ wanted to update her photograph on the website. Currently no photograph of the Clerk or Gareth Jones. As this is possibly the last year of Llanddewi Brefi Community Council before amalgamating with Llangeitho Community Council it was resolved to ask Sue Ryder to take a photograph of current members. To be done in the Autumn.
Cadnocomms are keen to hold a meeting with the Community Council.
Grass cutting – large growth in the Cemetery and it was noted that not all areas had been cut yet. It was resolved for the Clerk and Chairperson to meet with the contractor to outline the schedule of works.
Need to repair the bench at Hyfrydle.
Pynfarch footpath – posts are ready but need to arrange people to put in place.
Chairperson had been to ask for a quote for No Dogs sign but had not received confirmation of a price yet.
17.Date of next meeting:
13/07/2026
Meeting ended 21:15
Mae'r dudalen hon hefyd ar gael yn: Cymraeg