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Minutes of the Ordinary Meeting of the Council held on Monday January 12^th  2026 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Caryl Jones, Eirwen James, John Griffiths, Pat Parry, PC Liz Jenkins

1.Welcome

The Chairperson wished everyone a Happy New Year. He thanked everyone who assisted in taking the Christmas tree down earlier in the evening and for putting up the tree at the beginning of December. He thanked Richard Elliott for supplying the tree. He noted December had been a busy month with a successful Carol Singing around the tree on December 18^th and for the Hound exhibition by Gogerddan Hunt on Boxing Day. It was nice to see the support for the Tractor Run with over £7000 being raised for Wales Air Ambulance. Also, he thanked, Damelza, Malen and Gwilym for assisting with Santa’s Grotto.   

2. To receive apologies.

Gareth Jones, Dafydd Lloyd-Jones, Beth Griffiths,

3.Personal Matters.

Birthday wishes to JG in celebrating a significant birthday.

4.Declarations of interest.

None

5.Public participation.

No members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on December 8^th 2025

Proposed to confirm the minutes –  EJ   Seconded by JG

7.Matters arising from the minutes.

PC Liz Jenkins explained that the incident that occurred at a yard close to Tregaron is ongoing as they are still waiting for any forensics taken from air bag which was released as a result of a crash.  

Bus Shelters – an e-mail was sent to Ceredigion County Council stating that there are no shelters in the locations noted on the spreadsheet. Hyfrydle Bus stop was added to the list.

The clerk had informed the successful Tender for Grass Cutting.

The Community Council had received an e-mail from Gogerddan Hunt thanking the donation given for the Hound exhibition on Boxing Day.

An e-mail was sent to Barcud Housing Association on 14/12/25 regarding the overgrown hedge 9 Heol y Gorwydd with the work being completed on 17/12/25.

The Community Council had been unsuccessful in receiving the Welsh Government St Davids Day Grant.

Looked at reason as to why the telephone is not working in the kiosk on the square.

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The Community Council had sent a letter to Cyngor Ceredigion regarding the Tree Preservation Order. No further communication had been received.

The winner of the Best Decorated House at Christmas was Tŷ Mawr, Llanddewi-Brefi.

A wonderful evening was had for the Annual Dinner at Cegin Gareth.

8. Police Report

PC Liz Jenkins was welcomed to the meeting. It was noted on 19/12/25 two young people had knocked on a resident’s door and ran away. The person contacted the police with an officer making contact with the two young people in the company of their parents.

On 11/12 a report was received regarding an Enforcement Officer clamping a car as a result of a Penalty Charge Notice not being paid. On the following day the Enforcement Officer returned but the car had gone. As a result, it was reported as a theft. 

Reports have been received of a young man walking around Olmarch, Llwynygroes and Rhattal. He wears dark clothing and it appears that he is looking into the entrances of properties. The Police are keen to talk to the person to ensure he is not a vulnerable person and may need support.

On 11/01 a report of lamping was received in the Swyddffynnon area. Police urge landowners to be vigilant.

A reminder was given of the app that was discussed in November’s meeting.

One Councillor had received information regarding different cars being in the village during the Christmas period. Pc Lizz Jenkins encouraged the complainant to keep records of the type of cars and timings. This information could be given to the police by telephone or by telephoning Crimestoppers.

A question was raised regarding the presence of three marked police cars and one unmarked police car on the Square on Christmas Eve. PC Liz Jenkins was unaware of the incident but would contact the Community Council with further information. She also noted if the Community Council have any concerns, they could contact her at any time and not to wait for the monthly meetings. 

9. Financial Report

It was not possible to prepare the report beforehand as the Clerk had not received the statements until the evening of the meeting.

EJ had been in contact with Barclays Bank and a mandate form had been sent to the clerk to complete in order to change the correspondence address.

a) Approve the bank reconciliation for the period ending 31^st  December 2025

b)Authorisation of payments staff and confidential payments. :£475.67  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 12/11 – 14/12 – £19.90  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay M E James Reimbursement for Christmas Present for the Grotto-  £128.57; P Parry Reimbursement for Christmas Presents for the Grotto – £84.08 (Local Government (Misc. Provisons) Act 1976 s.19);

A Tuncay – Reimbursement for the use of electricity to light up the Village Christmas Tree – £25.00 (Local Government Act 1972, s.144); 

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I.A Griffiths Beddfeini Hafod – Burials £600.00(Local Government Act 1972, s.214)
 

EJ and PP were thanked in buying the items for the presents.

e)Payments received –  None

10.Consider budget proposals and approve percept for 2026-2027

Following a discussion regarding the 2026-27 budget, it was resolved to keep the percept at £18,000.

Proposed by JG. Seconded gan EJ

11.To approve the annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended March 31^st 2025.

The councillors looked at the Financial Report for 2024-2025 and it was resolved to claim £2,240.30. Proposed by EJ. Seconded by PP.

12.Section 6 Biodiversity Report / Biodiversity Action Plan 2026-2028

The Section 6 Biodiversity Report was presented to the Community Council. The report will be forwarded to One Voice Wales Biodiversity Officers and published on the community council website. The Council will need to create a Biodiversity Action Plan for 2026-2028. The Clerck will attend an online training event on behalf of the council on Thursday, January 22^nd to receive guidance and good practice. Following the training, the council will begin the process of collating information to be included on the Action Plan.

13.Correspondence from Natural Resources Wales

The Clerk had received an e-mail from Natural Resources Wales on Friday, December 19^th, noting the council would receive a further extension to plant the trees at the back of the football field. However, the council had arranged to plant the trees as they had been bought in November. On Monday, December 22^nd an e-mail was sent to the Officer with pictures as evidence that the trees had been planted. As yet, no further communication has been received.  

14.Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

As noted at the beginning of the meeting the event had been very successful.

15.Welsh Government Community Facilities Programme

To be included on next meeting’s agenda.

16. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments

An e-mail had been received on 06/01/26 outlining what Bute had done regarding the Lan Fawr and Bryn Rhudd Energy Developments.

17. Correspondence

All members had received correspondence regarding the following matters

• Consultation on Draft Ceredigion County – Ceredigion County Council – Closing date 14/01/2026
• One Voice Wales – Training Dates – December 2025 – March 2026
• https://www.ceredigion.gov.uk/your-council/consultations/2025-engagement-and-participation-policy/ Closing Date 20/01/2026
• IMPACT – Llais monthly newsletter
• Independent Member – Ethics & Standards Committee | Ceredigion County Council Careers
• Cost of Living Bulletin –  December 25 Bulletin

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18. Any other business

 CJ had received appreciative feedback from members of the public regarding the Community Council replying to residents’ concerns regarding proposed Wind Energy Developments.

The Cemetery Clerk currently does not require any further resources.

Despite the Community Council not receiving the Welsh Government St Davids Day Grant there was strong support in holding an event to celebrate St Davids Day. Following a discussion, it was resolved to hold a  Cawl event on Sunday, March 1^st. Members to send messages in the next fortnight to confirm time. It was resolved to create a Save the Date poster. It was also discussed to invite Ysgol Henry Richard to entertain the audience.

Pot holes on the road between Pant and Nantydderwen have worsened since the recent cold weather.

Water on the road near Forest. As the County Council do not grit the Pont Llanio road, an increase can be seen in the number of people using the B4343. However often there is water across the road between Abercoed and Forest. It was resolved to write an e-mail to Tregaron Town Council outlining residents’ concerns.

Need to put up posts at Prynfarch footpath.

Need to amend the Defibrillator monitoring list. Need to secure a new Defibrillator for the Community Hall.

Due to blocked drains water is collecting between Bronhelem and Llety Poeth. 

22.Date of next meeting:

09/02/2026          Meeting ended 21:26

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Minutes of the Ordinary Meeting of the Council held on Monday 8^th December 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Eirwen James,  Gareth Jones, John Griffiths, Pat Parry, PCSO John Evans

1.Welcome

The Chair welcomed everyone to the meeting. Firstly, he thanked everyone who assisted in putting up the Christmas Tree on the square on Friday, December 5^th. He also thanked Richard Elliott for supplying the tree. Next, he thanked Shelagh Yeomans for planting a variety of plants around the hall during the year.  

2. To receive apologies.

Caryl Jones, Beth Griffiths

As PCSO John Evans was in attendance it was agreed to bring forward his report for the Community Council.

19. PCSO Report

He was pleased to inform the community council that very little had happened crime wise since the previous meeting. However, an antisocial and harassment report was made on November 11^th and at the beginning of December with the victim reporting neighbour issues which included a dog had jumped over a fence with an alleged threat to harm the dog being made. No evidence could be gathered therefore the case was closed. The houses involved are managed by Barcud Housing Association. No burglary had been reported however a burglary occurred further up the road near Tregaron where the owner reported that a vehicle had entered the yard. The owner moved their vehicle to block the other vehicle from leaving however they forced their way through an damaged the owner’s vehicle in the process driving into a field and went stuck in the mud. The  people fled the vehicle but has been recovered by the police to gather any DNA evidence. Around the same period the owner of Hendrewen Caravan park reported that a caravan’s window had been broken with the police looking at are there any connections between the two. No thefts, assaults have been reported. Scam Fraud are continuing with a resident in Llangeitho being attempted to be frauded. Also Argos Card Scam – some details have been hacked and people are being asked to change their password if they have an Argos Card. Another scam doing it’s round is the Mobile Phone Upgrade scam. If anyone think they have been scammed please report to the Police A reminder about the App was made from the previous meeting. Also National Safeguarding Week and Herbert Camapign. Members reminded the PCSO of the Tractor Run taking place on Sunday, December 21^st. The Chairperson thanked him for his report.  

3.Personal Matters.

Birthday wishes to JG in celebrating a significant birthday later in the month.

4.Declarations of interest.

PP Point 14 – Tree Preservation Order

5.Public participation.

Members of the public were present.

Due to the members of the public present, it was resolved to bring forward agenda items 14 and 17.

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14. Tree Preservation Order

Councillor PP left the meeting at this point. She had already completed the Declaration of Interest form noting it was a prejudicial interest and she was withdrawing from the meeting, as required by the Code. The Community Council had received seven letters objecting to the Tree Preservation Order (TPO) around Prynfarch on six trees. Community Council Members had been sent copies of these letters in advance of the meeting. All letters had also been sent in to Cyngor Sir Ceredigion. All objections to the proposed Tree Preservation Order must be received by Cyngor Sir Ceredigion by December 16^th. Members of the public present made the following comments:-

Quite a few of the trees are in a bad state.

A member of the public present has to move their car from their driveway in windy/stormy weather as in the past branches have fallen onto the car and damaged the windscreen.

A member of the public wanted to lop the tree to make it safer but with the restriction of the TPO it will cost  a lot of money.

People use the footpath and need to be safe.

Where would we stand if a tree was to fall ? Landowners’ responsibility.

Another member of the public present stated that two trees had overgrown and are pushing the wall out to the road and is partially blocking the road.

TPO notices were put up in the night. Do council workers work at night ?

A member of the public was informed that Cyngor Sir Ceredigion have a purge at the moment in checking trees.

3 of the Ash trees look dead. 5 out of the 6 trees on the order are Ash Trees

The map that had been given in the order was misleading.

Who had instigated the TPO ? The member of the public present had asked the department but was unable to name the person. It was explained due to GDPR it may not be possible to find out who instigated the TPO.

The Chairperson on behalf of the Community Council stated that they are well written letters. The Community Council resolved to write a letter to object the proposed TPO. Councillor PP returned to the meeting at this point.

17. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments

Firstly, letters from residents in Cwm Brefi were read stating their opposition to the planned Energy developments. The Chairperson explained that an informal meeting took place on Monday, November 17^th with other community councils involved  in the Memorandum of Understanding(MOU). It was resolved during the meeting not to sign any agreement and wait for further correspondence as the main point discussed was that the current MOU has the word Draft on the front page.

Members of the public present made the following points –

The accumulative proposed plans mean there will be a number of wind turbines in the area.

The company are currently taking to landowners in Cwm Berwyn and Pontrhydfendigaid.

They are putting up Noise monitors in different areas.

What would the effect be on Dark Skies ?

What could be the effect on Tourism ?

The consultation for Lan Fawr and Bryn Rhudd Energy Developments will close on December 18^th.

A drop in session held by Belltown was held on 26/11/25 with over 50 people in attendance. It was stated that another consultation will take place.

JG had attended an online meeting regarding the developments on December 3^rd.

6.To confirm the minutes of the ordinary Meeting of Council, held on November 10^th 2025

Proposed to confirm the minutes –  EJ   Seconded by JG

7.Matters arising from the minutes.

Bus Shelters – an e-mail was sent following the previous meeting. However, the Council could not provide a map to show the location of the bus shelters on the spreadsheet. It was resolved to say No on the spreadsheet and include Hyfrydle Bus stop on the spreadsheet.

It was resolved to publish the Safeguarding Policy on the Community Council website.

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A letter of thanks was sent to EK on behalf of the Community Council thanking him for his work with an invitation being extended to him and Lisa as the previous Clerk to the annual dinner.

Members were appreciative of the minutes being in Welsh and English in accordance with the Community Council language principles.

8. Appoint a new Vice Chairperson

Following the resignation of EK the appointment of a new Vice Chairperson was required. Firstly, EJ proposed seconded by JG, for RE to remain Chairperson for the 2026-27 as the final year of Llanddewi-Brefi Community Council before it’s amalgamation with Llangeitho Community Council. DLlJ proposed JG as Vice Chairperson seconded by RE. JG was appointed Vice Chairperson.  

9. Financial Report

a) Approve the bank reconciliation for the period ending 30^th  November 2025

b)Authorisation of payments staff and confidential payments. :£249.00  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

c)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 15/09 – 12/10 – £12.70  LGA 1972s.111

d)Authorisation of Payments – Members resolved to pay Fferm Pant Ltd – Hedgecutting £177.60; G Jones Are-imbursement for trees £338.07;

I.A Griffiths Beddfeini Hafod – Burials £600.00(Local Government Act 1972, s.214)
 

e)Payments received –  Re-imbursement for Poppy Wreaths

It was resolved to check previous Community Council and Hall Committee bank statements and put this as an agenda item in the next meeting. 

New Burial prices were received. Change the prices on the Community Council Website.

10. To review Clerk’s Probationary period.

The Clerk left the meeting at this point. On his return, the members were appreciative of his work during the previous three months and recognised the work required during the handover especially in preparing invoices and in ensuring the correspondence contact detail were changed for different companies.

11.Consideration of tenders for the grass cutting 2026 & 2027

One tender had been received by the closing date of 5:00pm on Monday, December 8^th. Members looked through the schedule and decided to accept the Tender. Clerk to inform relevant people regarding the tender.

12. Section 6 Biodiversity Report.

Discussion had taken place with different association to gain information regarding biodiversity matters within the village with the report being ready by the end of the month. It was resolved to pass the report in the next meeting before sending to One Voice Wales.

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13.Correspondence from Natural Resources Wales

Following the Non compliance letter from Natural Resources Wales, the Clerk had been in contact with the relevant person. This person was appreciative of the community council prompt reply and was looking at another extension with a clear timeline of work to be carried out. We wait further clarification from the Management team. A further e-mail had been sent earlier in the day to ensure that the Community Council had not missed any communication. GJ had ordered 10 trees ready to be planted in the area – the trees were 8 apple trees, 1 crab apple tree and 1 cherry blossom tree.

15. Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

The event will take place on Sunday December 21^st. Arrangements were made to prepare the Grotto and in sourcing the presents.

16. Welsh Government Community Facilities Programme

A further meeting to take place to discuss the programme. It was resolved to put this item on the next agenda.

18 Planning Applications  a) A250891 – Gwyncoed Fawr, Llanddewi Brefi, SY25 6PD – No objections

                                    b) A250894 – Mountain Gate, Llanddewi Brefi, SY25 6NY – No objections

20. Christmas Competition

Carol singing around the tree taking place on the evening of the YFC and WI Carol singing evening – Thursday, December 18^th at 5:45pm. The new owners of the  Foelallt Arms were happy to prepare the mulled wine and supply electricity to light the tree. Ask the New Inn to assist in preparing the Mulled Wine. The chosen  Carol singing charity for this year is Wales Air Ambulance.

Best Decorated House competition – names to be received by 9:00pm Friday, December 12^th. Judging to take place on the weekend December 13^th and 14^th by last year’s winners – Gareth and Victoria. 4 entries had been already received.

21. Annual Dinner

Monday December 15^th at Cegin Gareth.

22. Proposal for a donation to Gogerddan Hunt

A request was received by Gogerddan Hunt and it was resolved to donate £100 towards Gogerddan Hunt for their Boxing Day exhibition on the Square. Proposed by EJ seconded by DLlJ. (Local Government Act 1972 s.137)

23. Correspondence

All members had received correspondence regarding the following matters

1. Free Councillor Training – One Voice Wales
2. Newsletter Issue 2 2025 – One Voice Wales
3. Cost of Living Crisis Project – Information and Resources – One Voice Wales
4. One Voice Wales Annual General Meeting –  21/01/26
5. IMPACT – Llais monthly newsletter
6. Wales Regional Energy Strategic Plans (RESP)
7. Stakeholder consultation on Cambrian Mountains Forest Resource Plan –

https://ymgynghori.cyfoethnaturiol.cymru/forest-planning-cynllunio-coedwig/forest-resource-plan-cambrian-mountains-2025/

• Cynnal y Cardi November Bulletin
• Urdd Gobaith Cymru Fund for All appeal 2026
• Cost of living bulletin – Click on this link to read the bulletin online
• Eisteddfod yr Urdd Ynys Môn 2026

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21. Any other business

Many drains around the village are blocked causing water to flow down hills into the village. Make a request for Cyngor Sir Ceredigion to clean the drains.

Need to check the Telephone box in the village to check that it’s working.

Need to look where the HI VIZ jackets are for the Tractor Run.

Move King Charles Bench from the meadow to the football stand for people to sit when watching the football.

Hedge at 9 Heol y Gorwydd overgrown with people not being able to walk on the path. Write a letter to Barcud Housing Association.

Pot holes – Pont Llanio entrance to Pistyll Gwyn.

Update following visit by Footpath Officer on December 3^rd. RE DLlJ and PP attended the visit. The Officer noted that the footpaths are well maintained and the County Council would carry out work on a path where trees have overgrown.  

Unfortunately, the two members named to attend the meeting on November 27^th were unable to attend.

22.Date of next meeting:

12/01/2026          Meeting ended 21:45 pm