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Minutes of the Ordinary Meeting of the Council held on Monday 10^th November 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Eirwen James,  Gareth Jones, John Griffiths, Caryl Jones

1.Welcome

The Chair welcomed everyone to the meeting. He thanked all who attended the Remembrance Service on Sunday with a good crowd in attendance. He thanked Reverand Carwyn Arthur for leading the Service and to all associations who came forward to present a wreath at the War Memorial. He also thanked the YFC for their recent fireworks evening showing the benefit of supporting a local event which had a bigger crowd than in previous years.

2. To receive apologies.

Pat Parry, PCSO John Evans

3.Personal Matters.

Congratulate CJ on being nominated for an award.

Congratulate Mared Lloyd-Jones on being elected Vice Chairperson of the Competitions group of Wales YFC.

Congratulate Llanddewi-Brefi WI in winning the Co-operative Cup in the Ceredigion WI Winter Rally.

A member of the public in attendance wished to thank Dr James and his children and two YFC volunteers for assisting a WI member who had tripped on the evening of the Fireworks.

To extend condolences to PP.

4.Declarations of interest.

GJ Point 14 – Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the ordinary Meeting of Council, held on October 13^th 2025

Proposed to confirm the minutes –  DLJ   Seconded by CJ

7.Matters arising from the minutes.

Need to ensure a response is received regarding the email sent to local AM’s regarding the petition.

A thank you letter had been sent to Llywela Thomas Bookkeeping and Payroll Services thanking them for their work in appealing the HMRC appeal.

An issue has been found in paying staff wages. To be discussed under financial matters.

An e mail has been sent to local community council and local councillors noted in the Memorandum of Agreement. A majority had replied noting that the preferred date was Monday, November 17^th. It was resolved to hold an informal meeting on Monday, November 17^th at Llanddewi Brefi Community Centre. An invitation would be sent to all local councillors. It was also resolved for it to be a closed meeting and not open to members of the public.  

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An e-mail had been sent and received from Eifion Jones, Ceredigion County Council Coast and Path officer to look at paths around the village. Dates had been sent to him to confirm when was convenient for him to attend. Discussion had regarding which paths he needed to look at.

A meeting had been held with a local builder regarding the car park wall. However, due to inclement weather he did note that he had many jobs to complete when the weather was good. Ask another builder to see their availability. It was resolved to keep the wall as it is and replace the stones which had moved.

8. Financial Report

a) Approve the bank reconciliation for the period ending 30^th September 2025

b)Authorisation of payments staff and confidential payments. :£563.80( Clerk’s Wages September and October; Cleaners wages July, August, September and October)  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.  Due to a bank issue, it was resolved to pay staff wages by cheque.

c)Reimbursement of Clerk’s expenses – Flag, ink, envelopes, postage stamps – £75.79 Local Governmant Act 1972 s.111

d)Recurring payments – confirmation of ongoing variable direct debit instructions

BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.

Bank commissions 13/08 – 14/09 – £8.50  LGA 1972s.111

e)Authorisation of Payments – Members resolved to pay the reimbursement for the Poppy Wreaths and pay for Grass Cutting.

f)Payments received –  Ceredigion CC Percept 3^rd  instalment – £6,000.00

                                                       Warm Spaces Grant – £900.00

9.To receive the annual accounts for the Fuel Allotment (Charity Number 500142)

It was resolved to receive the annual accounts for the Fuel Allotment.

10. To review the contract for grass cutting 2026 and 2027 and issue an invitation to tender.

A contract had been created for two years –  2026 and 2027. Members read the document ensuring the schedule of works and specification was correct. Ensure overhanging branches are cut on and around paths. Dewi Stars are responsible for cutting the football field but would like the community council to cut the furthest ends around the pitch. It was resolved to alter the wording to state that 3m surrounding the pitch. Also ensure that all paths are cleared of any overhanging branches to a width of 1m and a height of 1.8m

11. Welsh Government St David’s Day Grant

The Chairperson thanked the people who attended a meeting to discuss ideas and to assist with the wording of the form. It was resolved to look at the form again and to return it by the closing date of November 14^th.

12. Safeguarding Policy

In order to comply with the policy,  it was resolved to review and adopt the Safeguarding policy with EJ being the Safeguarding lead for the Community Council. It will be reviewed next in November 2026. 

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13. Section 6 Biodiversity Report.

Clerk had attended a training session provided by One Voice Wales on behalf of the Community Council. In order to be compliant, the Report needs to be completed by December 31^st and published on the community council website. However, if the report has not been presented and passed in December’s meeting it can be done in January and sent immediately to One Voice Wales. The report should include work done on biodiversity between 2022 and 2025. It was resolved to ask advice from the Biodiversity Working Group – RE and EJ – to assist in completing the form. A further training session organised by One Voice Wales will take place in January to assist in preparing the 2026-2028 action plan.

14. Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

GJ declared an interest with this point. A meeting took place on October 26^th with the event taking place on Sunday December 21^st. Posters have been created and displayed around the village and on the community council website. A number of events will take place during the day with the annual Santa Grotto taking place on the same evening.   A discussion was had regarding possible presents with a consideration of buying a few more this year due to a higher number of people in attendance.  A discussion was had regarding the Community Council contribution was to the event. It was resolved to donate £500 towards the event. Proposed by EJ Seconded by JG.

15. Welsh Government Community Facilities Programme

A further meeting to take place to discuss the programme. It was resolved to put this item on the next agenda.

16. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments

The Waun Maenllwyd Development consultation date has been extended to December 4^th. On November 6^th the consultations for Lan Fawr and Bryn Rhudd Developments opened and will close on December 18^th 2025. As noted earlier in the meeting, the community council has communicated with other stakeholders noted in the Memorandum of Agreement with a meeting being held on Monday, November 17^th. A letter had been sent by a member of a public about these energy developments; however, it was clarified by the writer that the council had received the letter in the previous meeting was being copied into an email being sent to local AM’s.

Members of the public present made the following comments:

Members are worried about how much people understand the impact of these developments. Lots of people don’t know anything about it. Bute Energy have been looking at land around Pontrhydfendigaid and Strata Florida. The project is being described as a Significant Infrastructure Project which would mean less scrutiny. The date of the Waun Maenllwyd development may have been extended due to information about peat being omitted within the papers. Powys and Carmarthenshire County Councils have asked for a pause in these developments. 300 landowners are taking Green Gen to court due to pressure being put on them to allow Green Gen to enter their land. How does Llanddewi-Brefi feel about these developments ? Is a Local Impact Report being prepared  ? Members were informed of a Drop in session being held at Tregaron Memorial Hall on Saturday, November 22^nd between 2:00pm and 8:00pm.

17. PCSO Report

PCSO John Evans was unable to attend but had sent an e-mail. *Antisocial behaviour / Harassment : 0 Burglary : 0; Criminal Damage : 0; Theft :0; Violence/ Assault : 0; Fraud : 0. For information on 16/10/25 police received a report from a resident in Tregaron to what amounts to an attempt Courier type Fraud. There were several reports of this type of fraud sometime ago and it may be doing the rounds again. Dyfed Powys Police have introduced a new messaging app known as  “Dyfed-Powys Connects” to bring information about policing, crime, and anti-social behaviour directly to the email inbox of those living and working in the force area. National Safeguarding Week is taking place 10/11/2025 – 16/11/2025

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18. Bus Shelters

The Community Council had received a letter from Ceredigion County Council requesting information about the responsibility of bus shelters in the village. Only two bus shelters were noted on the form. It was resolved to ask for clarification with a map being provided of bus shelters within the village.

19. Christmas Competition

A tree has already been sourced for the village. Erect the tree on Friday, December 5^th with carol singing around the tree taking place on the evening of the YFC and WI Carol singing evening – Thursday, December 18^th at 5:45pm. It was resolved to ask the new owners of the Foelallt Arms to prepare the mulled wine and ask their permission to use their electricity to light the tree. The Community Council will reimburse the cost of the electricity used. The chosen  Carol singing charity for this year is Wales Air Ambulance.

Best Decorated House competition – names to be received by 9:00pm Friday, December 12^th. Judging to take place on the weekend December 13^th and 14^th by last year’s winners – Gareth and Victoria. It was resolved to include houses within the village which had not entered. Prize Hamper. All councillors to donate money towards the cost of the hamper. CJ to organise the mince pies.

20. Correspondence

All members had received correspondence regarding the following matters

1. Consultation: Statement of Licensing Policy 2026-2031 – Statement of Licensing Policy 2026-2031 – Ceredigion County Council.
2. Ceredigion Cost of Living Bulletin: Learning without Limits – October – Cost of Living bulletin: Learning without Limits
3. Meeting between representatives of the County Council and Town and Community Councils – November 2025 – It was resolved that GJ and EJ would represent the community council on Thursday, November 27^th at Aberaaeron.
4. November Event Calendar – Carers and Community Support Team
5. Dyfed Powys Police PCC Bulletin –
6. Training Dates – October – December 2025

21. Any other business

The Community council Chairperson had received a resignation e-mail from EK following the previous meeting. It was resolved to send a letter of thank you to EK for his work during the past 12 years and ask him and his wife as the previous clerk to attend the Christmas Dinner. It was also resolved to include the appointment of a Vice Chairperson as an agenda item in the next meeting.

Earlier in the day, the Clerk had received a letter from Natural Resources Wales, regarding the felling licence for the trees at the top of the football field. It was resolved for the Clerk to contact Natural Resources Wales and discuss the matter to resolve any issues.

The road between Nantydderwen and Abercarfan is beginning to give way in places.

Pot holes appearing between Abercoed and Forest.

The road leading up to Gwyngoedfawr is in need of repair.

Overhanging branches around Pentrebrain.

Need to sort out a Defib from the money raised in last year’s Carol Singing event.

Community Council Website – despite the correct number for the clerk being displayed on the website it will take you to a different member of the council.

To thank Stephen and Liam for cutting the hedge around the hall field.

22.Date of next meeting:

08/12/2025          Meeting ended 21:45 pm

1177

Minutes of the Ordinary Meeting of the Council held on Monday 13^th  October 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James,  Gareth Jones, John Griffiths, Caryl Jones, Emmanuel Kincaid, Beth Griffiths

1.Welcome

The Chair welcomed everyone to the meeting.

2. To receive apologies.

PCSO John Evans

3.Personal Matters.

None. However, members were happy to report that the Foelallt Arms had reopened at the beginning of October and wished the new owners the best of luck.

4.Declarations of interest.

RE, JG and CJ declared an interest for point 8f

RE declared an interest for point 13.

5.Public participation.

Members of the public were present.

Due to many members of the public being present to discuss point 13 it was decided to bring the agenda item forward.

13. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments

The community council had received 6 e-mails and 1 letter regarding energy developments. The Chair read the written letter while all other e-mails were displayed on the screen to viewed and read by members present.  The following comments were made following reading the letters:-

22,000 people had signed a petition against wind farms in Areas of Outstanding Natural Beauty such as the Cambrian Mountains but the petition, as yet, has not been discussed in the Senedd. This is despite usually if a petition receives more than 10,000 signatories it is discussed. GJ queried why this had not happened.  GJ proposed to write a letter to the local AM and MP and ask why this had not happened. All members agreed with the proposal.

South and West Wales Wildlife Trust are concerned about the impact on Red Squirrel population.

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Impact on peat land.

Powys County Council have decided to delay new licences to see the impact on the environment. Could CeredIgion County Council do the same ?

Concerns raised regarding a company buying another company and would that affect the agreement that was signed.

An information event was held recently in the hall to raise awareness of the projects and its impact.

6.To confirm the minutes of the Extraordinary Meeting of Council, held on September 22^nd 2025

Members read the previous meeting minutes. EK read a letter which had been sent to the Clerk and Chair in advance of the meeting, wanting to take out a paragraph in Matters Arising from the Meeting regarding clarification of the spreadsheets sent in advance of a meeting on 11/09/25. GJ proposed that the minutes should be a true record of what has happened in a meeting and therefore the minutes should stay the same. EJ proposed that the wording was unfortunate and would support taking out the paragraph. BG asked whether words could be changed, however EK stated that the whole paragraph needed to be taken out.

Proposed to keep the minutes as they were –  GJ   Seconded by CH

Proposed to take out the paragraph  – EJ Seconded by RE

A vote was held with the majority voting to keep the minutes as they were.

EK stated that after 12 years’ service including 1 year as Secretary without pay, 7 years in preparing the budget and securing £90,000 in grants to develop the hall he felt he had no choice at the time to resign as Community Councillor. EK left the meeting. RE thanked him for his work during the past 12 years and asked for him to reflect on his decision.

7.Matters arising from the minutes.

Point 8 – HMRC the appeal had been successful therefore no penalty will be issued,

Post box at Llanio had been reinstated.

Discussion held with landowner at Pont Llanio regarding moving the vehicle which was blocking the post box.

New banner had been bought.

Pont Holes should read as Pot Holes

8. Financial Report

a) HMRC – the appeal had been successful therefore no penalty would be paid. Send a letter of thank   you to Llywela Thomas Book Keeping Service.

• Approve the bank reconciliation for the period ending 30^th September 2025

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• Authorisation of payments staff and confidential payments. :£297.45  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19. Need to sort out wages for July and August for the Cleaner.

• Recurring payments – confirmation of ongoing variable direct debit instructions
• BT hall telephone and broadband :£52.74    LG (Misc. Provisions) Act 1976 s.19.
• Bank charges 13/06 – 12/08 – £19.40  LGA 1972s.111

• Payments received –  Ceredigion CC Percept 2^nd instalment – £6,000.00

                                                        Poppy Wreath Reimbursement – £50.00

                                                        Openreach Wayleaves – £4.80

• Bank interest and loyalty received 02/06/25-07/09/25 – £90.83

• Annual Fee – ICO (Information Commissioner’s Office) – Resolved to pay the annual fee £54. LGA 1972 s.111

• To consider a request for funding for YFC fireworks event 2025. RE, JG and CJ declared an interest. Proposed to pay the same amount as last year DLJ, Seconded by EJ. Resolved to donate £800. A discussion was held regarding having silent fireworks in order to protect pets. RE to have a discussion with the YFC. Also request that no concrete blocks or springs be brought for the bonfire. LGA 1972 s.137

Members also resolved to pay

G Jones Internal Auditor Fee – £125;  LGA 1972 s.111

Norton Anti-Virus Renewal fee for the hall digital screen and clerk’s laptop was approved. Payment to be made by Cllr James and reimbursed -£74.99 LG Misc Act 1976 s.19

Dŵr Cymru -Water Charges Cemetery £24.09 LGA 1972 S.214

Consideration of donation to Royal British Legion Appeal 2025 and disbursements on behalf of local organisations. Council approved a donation of £25.00 to the Royal British Legion Poppy Appeal and disbursements of £300.00 on behalf of local organisations, to be reimbursed. LGA 1972 s.137

9.Presentation by Caffi Dewi – Setting up an Emergency Centre

JP gave a presentation regarding setting up an Emergency Centre in the hall when there is a weather or infrastructure fault. It would run at different times depending on need to be run by current Caffi Dewi staff and WI members. It was resolved to set up a group of individuals to lead the process which included RE as local Councillor, WI President and Caffi Dewi core people. Prepare a designation of Process. If there was an electrical fault need to look at sourcing a generator. More important is the need to have a switch change to link the generator. GJ will look at the possibility of what resources are available to solve the issue.

The clerk had received an e-mail earlier in the day stating that the Warm Spaces grant which had been prepared by the Community Council on behalf of Caffi Dewi had been successful and a grant of £900 had been allocated.

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10. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

Nothing to report since previous meeting. Another meeting will take place on October 26^th.  

11. Remembrance Day Wreaths

Remembrance Sunday November 9^th. The Church is scheduled to hold the Service. PP to contact the Vicar to see if he is available. Need the list of names which should be in the filing cabinet.

12. Welsh Government Community Facilities Programme

CJ, GJ and BG had discussed the matter. No closing date is mentioned in documents provided or required percentage match funding. Some members had been to the playing recently and have noticed some equipment are deteriorating. Skate park needs to be removed. The members read through the Inspection Report by Playsafety which was received in June.  It was resolved to look through the application form with the view to submit an application as soon as possible.

14. PCSO Report

PCSO John Evans was unable to attend but had sent an e-mail. *Antisocial behaviour / Harassment : 0 Burglary : 0; Criminal Damage : 0; Theft :0; Violence/ Assault : 0; Fraud : 0. Hate Crime Awareness week is running from 11/10 to 18/10 and the Neighbourhood policing team will be carrying out activities and visits in support of this. Victim Support is the lead agency for supporting victims of hate crime and this year they will be highlighting Disability Hate Crime.

Despite no incidents had been logged by the police, members were made aware of an incident in the middle of the night were people were seen on farm land leaving farm gates open.

15. Public Footpaths / Grass Cutting

An e-mail had been received regarding footpath maintenance near Glasdir. It was resolved to arrange a meeting with the footpath officer to review access and growth.

16. Correspondence

All members had received correspondence regarding the following matters

a)Submission of the Draft Annual Remuneration Report 2026–27

b) Cynnal y Cardi September Bulletin

c) From Summer Footfall to Festive Planning–Your Autumn Smart Towns Update

d) Natur am Byth! September Newsletter

e) Policy advice and resources – One Voice Wales

f) Breaking Barriers: Hate Crime Webinar – Heddlu Dyfed Powys

g) Dyfed-Powys Police Headquarters Open Doors

h) Age-Friendly Ceredigion Newsletter – September 2025

i) Training Dates

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17. Any other business

Broadband issues within the village

Community Council Car park – the wall has been damaged and needs to be fixed. Ask a local builder for a quote to see how much it will cost to fix.

Temporary Road Closures on 05/11/2025 and 06/11/2025

Christmas Dinner – 15/12/2025 at Cegin Gareth – Cost £30 per person.

Christmas Competition – further discussion in next meeting.

18.Date of next meeting:

10/11/2025

Meeting ended 21:20 pm

Minutes of the Ordinary Meeting of the Council held on Monday 22^nd September 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James,  Gareth Jones, John Griffiths, Caryl Jones.

1.Welcome

The Chair welcomed everyone to the meeting.

2. To receive apologies.

Beth Griffiths

3.Personal Matters.

None

4.Declarations of interest.

RE declared an interest for points 11a and 11b.

5.Public participation.

Members of the public were present.

6.To confirm the minutes of the Ordinary Meeting of Council, held on September 8^th 2025

Proposed by GJ   Seconded by JG

7.Matters arising from the minutes.

10b – following receipt of BT accounts from previous Clerk the August BT Payment was £72.40

RE had researched information regarding London Heart Defibrillator.  Need to find information from British Heart Foundation regarding a new defibrillator.

Need to ensure page numbers on minutes follow in correct order.

GJ noted his displeasure in attending a meeting on 11/09/2025 and following working through a spreadsheet provided and cross-referencing the information with diaries an e-mail was received at the end of the meeting with this information presented in a different spreadsheet. Members noted their gratefulness for the present clerk in taking on the onerous task.   

8. Financial Report

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HMRC – a letter of appeal has been sent to HMRC to avoid paying the £100 penalty which has been prepared by Victoria Jones of Llywela Thomas Bookkeeping and Payroll Services. The members were extremely grateful for their time in preparing a statement to be sent to HMRC. It was also added that they would not charge for this work. Victoria Jones would train the new clerk to use the system to ensure payroll matters are completed on time. If a fine is given members resolved to authorise payment to HMRC.

9. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

Tractor / Pick Up Run on December 21^st to begin at 2:00pm. Money raised would go to Wales Air Ambulance. Caffi Dewi to help with tea and cake. Father Christmas would visit in the evening. Arrange for children to decorate their toy tractors. A quad bike event could be held in the Summer. Further discussion in next meeting.

10. Remembrance Day Wreaths

The following associations have ordered a wreath:

WI, Capel Bethesda, Capel Bethlehem, Eglwys Dewi Sant, Sêr Dewi, Ysgol Henry Richard, YFC, Hall Committee, Show Committee, Community Council, Clwb Ffrindiau, Pwyllgor Lles a Diwylliant and Ann Jones.

Remembrance Sunday November 9^th. Discuss arrangements in next meeting

11. Correspondence

a) Waun Maenllwyd Energy Development

The Community Council had received a Memorandum of Agreement form asking the council to sign it along with seven other community councils. The Chair read the content of the document. A further e-mail was read from Tregaron Community Council after they contacted One Voice Wales to seek advice and guidance. Members of the public in attendance were asked to contribute their views and thoughts which included:-

1. A local impact report would need to included within the community council feedback;
2. To contact  a very good solicitor to read the Memorandum of Agreement.
3. Why are they expecting the council to sign now ?
4. What is the life span of the project  ? Are they allowed to sell the development onto another company who can set up a different set of rules.
5. Can we set up an association as they’ve done with the Cefn Croes Development – set up a local company to fund and manage the benefits themselves.

After a long discussion it was resolved:-

1. not to sign the document;
2. set up a meeting as soon as possible with the other named community councils named in the Memorandum of Agreement. (If a meeting is held the members present wanted RE to chair the meeting. );

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1. consider in association with other local community councils to use the £1,500 legal payment being offered to seek legal advice from an expert.

b) Lan Fawr and Bryn Rhudd Energy Development

 A meeting took place on Monday September 15^th. Three councillors attended the meeting. The proposal in the first stage is to build 40 turbines at Lan Fawr  which is agricultural and forestry land and 16 turbines at Bryn Rhudd which is all agricultural land. The company noted a £800 million benefit to surrounding communities during its lifetime. This is the start of a pre pre application. There would be a six-week consultation for people living within 5km of the development by post. Access could be an issue but the company may have found a resolution. A suggestion of buying a community shop for Llanddewi-Brefi was made during the meeting. There is a feeling of a divide within the community for those for and against the development. Comments made by the members of the public included

1.  the electricity generated would be used in England and not Wales.
2. when building the base of the turbine a lot of concrete will be used which may cause more flooding. 
3. Do any payments made keep in line with inflation ?
4. Decrease in the value of houses prices due to the development.
5. Can hear the sound of the turbine between 1km and 6km.
6. Blades made of plastic and balsa wood. The blade will deteriorate with plastic travelling for miles with sheep eating the plastic and may enter the food chain. Also, some farmland may not be used for grazing in the future.
7. What is the effect on water supply considering many in the area have their own water supplies? (From information given in the meeting on September 15^th a survey will be carried out before and after the development.)

A member of the public in attendance, noted that a meeting will take place at the Community Centre on Saturday September 27^th between 2:00pm and 8:00pm to give information about the information with an opportunity to ask questions.

c)Warm Welcome Spaces 2025

PP and clerk to arrange a meeting with representatives of Caffi Dewi to complete the form. The closing date in Sunday, October 5^th therefore it was resolved to meet at the Community Centre on Friday, September 26^th.

d) One Voice Wales

Annual Meeting taking place on October 1^st. All councillors had been sent an e-mail including the agenda and information on how to book a place.

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e)Welsh Government Community Facilities Programme

It was resolved to set up a sub-committee consisting of CJ,GJ and BG to look at the application grant and read relevant documents. When looking through the attached document it was not possible to locate the closing date. Sub-committee to update the council on progress made in the next meeting.

12. Any other business

A complaint had been received regarding a caravan at Pont Llanio blocking the post box.  A postman had reported a significant decrease in the number of letters being collected.

The Post box at Llanio needs to be reinstated. Send a letter to Royal Mail.

Pot holes beginning to reappear on the road between Nantydderwen and Pant.

Cambrian Mountain Society Sign – The society has decided to place the sign on the A485 Pont Llanio junction with a meeting taking place between the landowner and Society on Monday September 29^th.

An e-mail had been received by representatives from Caffi Dewi  asking whether the Community Centre could be used as an emergency centre in an emergency such as bad weather or electrical/water interruption. They requested to attend the next meeting to discuss the idea further. It was resolved to ask the representatives to attend the next meeting and outline their vision and plans.

E-mail sent by Wendi Patience regarding the forthcoming Area Meeting being held online on Monday September 29^th at 7:00pm. E-mail link sent EJ, GJ and CJ.

Need to order a new Wales banner to be placed in Hyfrydle.

Need to fix the bench at Hyfrydle.

Christmas Dinner – 15/12/2025 at Cegin Gareth

Clerk would appreciate guidance on how to upload documents and events onto the Community Council website.

• Date of next meeting:

13/10/2025.

Meeting ended 21:45 pm

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Minutes of the Ordinary Meeting of the Council held on Monday 8^th September 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Pat Parry, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Bethan Griffiths ,Caryl Jones.

The Chair, Cllr Rhodri Evans, welcomed the new Clerk, Sion Jones. He also thanked Lisa for her work during the past three years.

1.To receive apologies.

None

2.Personal Matters.

Congratulate Teleri Griffiths on being chosen a member of the YFC Prime Pork Scheme and good luck at the Royal Welsh Winter Fair.

3.Declarations of interest.

None

4.Public participation.

Members of the public were present.

5. To confirm the minutes of the Ordinary Meeting of Council, held on 14July 2025

Proposed by CJ   Seconded by EJ

6.Matters arising from the minutes.

Car park – The car park has been monitored at various times during a period of up to two months. There were no more than 10 vehicles in the car park. However, two vehicles seem not to hold a valid MOT or Tax. A discussion was had regarding the matter of how to remove these cars but as the car park is a private car park the council is limited in its response. The council asked for advice by PCSO John Evans who was in attendance and he advised the council to think about placing a notice on the windscreen to ask the owners to remove the cars from the car park. Seek further advice from One Voice Wales.

Zoom Subscription – a discussion was held regarding using TEAMS rather than Zoom. To be discussed in further meetings

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Invoicing events – Some associations who use the hall have not been invoiced for a long period of time. It was agreed to e-mail new clerk with relevant detail so invoices can be sent out.

PCSO John Evans was in attendance and due to work commitments asked whether he could give his report at this point in the meeting with the Chair agreeing to this request.

To receive a report from the PCSO.

Report from PCSO John Evans who attended the meeting and provided an update on recent police matters, including:

• A neighbour issue had occurred with messages being sent by phone which was reported as harassment.
• Anti social behaviour – none
• Following previous meeting regarding sheep on road, the PCSO and a member of the Rural Crime Team visited a farmer. It was reported one sheep was seen on the road the day following the meeting and following regular patrol since – no sheep have been seen on the road.
• With Autumn and Winter approaching remind people to check heating oil and outdoor shed security.
• The PCSO thanked the welcome he received at the local show on August 13^th.
• The PCSO had attended several events during the Summer, which included the National Cycling at Aberaeron, Palestine Red Line protest at Aberystwyth and Rally Ceredigion also at Aberystwyth.
• No questions were asked by the councillors or members of the public in attendance.

7. Employment contract for New Clerk.

A copy of the contract had been sent by e-mail and was signed by the Chair and Clerk.

8. Siop Ni Update

Two members of the Siop Ni committee was in attendance and gave an update of what has happened during the past months which include:

• Various meetings with CAVO to move the idea forward.
• Discussion regarding raising money through Community Benefit Grant
• Set up ‘Siop Ni CBS Cyfyngiedig – CBS Community Benefit Society.
• Regardless of the number of shares, each person would have one vote.
• The committee have been looking at various grants.
• A website is being developed for Siop Ni.
• CAVO are looking at carrying out a basic survey.

EK asked whether the Siop Ni committee have asked for any planning advice.

BG asked about the location of the new shop. Currently the car park has been ruled out with other locations in the village being looked at.  BA questioned why it was not possible to use the hall as a

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location. It was reminded by EK that the current remit of the Hall committee for the Charity Commission does not permit a shop to be set up in the hall.

9. Discussion on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.

It was agreed to support a fundraiser event with a Tractor Run being the preferred option. The money raised would go to Wales Air Ambulance. GJ to discuss with Ann Jones and maybe set up a meeting to develop the Tractor Run idea further.  A suggestion was made whether the event could include the traditional Christmas Santa Event which the Council usually holds. Further discussion in next meeting.

10. Financial report

A £100 penalty notice letter was received by HMRC due to the failure of information not being presented on time. The council agreed to ask advice regarding this matter to appeal the penalty due to circumstances of transition of new clerk.

It was agreed to ask Llywela Thomas Bookkeeping and Payroll Services to undertake HMRC duties for three months while the new Clerk adjusts to his new role.

Proposed by CJ  Seconded by PP

1. Authorisation of payments – One Voice Wales
   1. Recurring payments – confirmation of ongoing variable direct debit instructions:
2. BT Telephone & broadband:£57.19    LG (Misc. Provisions) Act 1976 s.19.
3. Barclays Bank -Commission charges
   1. Payments received.
      1. Bank Interest & Loyalty received.
      1. Openreach – £4.80

Council approved payments as listed points a & b and noted payment received in point c. above.

11.Defibrillator

BG had checked the Defibrillator twice. Need to look at replacing the Defib using money raised during the Carol Singing in December 2024. Ask Ser Dewi to be involved .

12. Christmas dinner.

To be held on Saturday, December 6^th. PP to contact different locations discussed for menu and prices.

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13. Any other business

Correspondence

 The Cambrian Mountains Society – a letter was received regarding whether the council would support the idea of placing a sign 2m long by 0.9 high on the sign from Tregaron to raise awareness of where the Cambrian Mountains are. The council supported the proposed idea and suggested whether it was possible to have two signs at both ends of the village. A question was raised regarding the material being used for the sign.

CPRW Ceredigion The Welsh Countryside Charity – Bryn Cadwgan Energy Park – Have your say. Regarding the pre-application consultation between August 20^th and October 1^st 2025.

Lan Fawr and Bryn Rhudd Energy Park – An invitational presentation being held at the Community Hall on Monday September 15^th between 6:00pm and 7:30pm. They had sent an e-mail requesting two representatives from the Community Council to be in attendance. It was agreed that EJ and GJ would attend on behalf of the community council. However,  it was raised that all community councillors should be able to attend.

• Date of next meeting:

22/09/2025.

Meeting ended 21:15 pm

Cyngor Cymuned LLANDDEWI BREFI Community Council

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Minutes of the Extraordinary Meeting held on Monday, 11^th August 2025 at 8:30pm

Llanddewi Brefi Community Centre

Present: Eirwen James (EJ), Emmanuel Kincaid (EK)

1. Apologies

• Apologies received from Rhodri Evans, Dafydd Lloyd Jones, Patricia Parry, Gareth Jones, John Griffiths, Beth Griffiths

As the number of members present was less than 1/3 of the whole number of seats, the meeting was declared inquorate and closed at 8:37pm.

Minutes prepared by: E Kincaid

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Minutes of the Ordinary Meeting of the Council held on Monday 14^th  July 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(RE)(Chair), Gareth Jones (GJ), Caryl Haf Jones (CHJ), Beth Griffiths (BG), Patricia Parry (PP), Eirwen James (EJ), John Griffiths (JG)  Dafydd Lloyd Jones(DLlJ), John Evans (PCSO)

1.Apologies

• Apologies received from Emmanuel Kincaid

2.Personal Matters.

• The village carnival was noted to have been a great success. Thanks were expressed to everyone who attended and contributed to making it an enjoyable evening.

3. Declarations of interest.

• None noted.

4.Public participation.

• No members of the public were present. PCSO John Evans attended to deliver his report.

5.To confirm minutes of Previous Meetings

6.Matters arising

• BG raised concerns regarding the proposed use of the village car park for the temporary village shop. Monitoring and photographs taken during the past month showed the car park is frequently at full capacity, with overflow parking occurring elsewhere.
• The arrival of new families with multiple vehicles on the square has increased parking demand.
• Councillors expressed concern over insufficient parking space for the shop’s operation and customer access.
• It was proposed that RE attend the next planning meeting for ‘Siop Ni’ to raise these concerns and suggest the Community Centre grounds as an alternative site. This matter will be added to the next meeting agenda.

7. Financial Report

a. Annual Reports:

• All annual reports (including Hall and Fuel Allotment) are to be completed by outgoing Clerk by 30^th June 2025.
• Reports to be submitted to the Chair by the end of August 2025.

b. Zoom Payments:

• It was agreed that payments for Zoom will cease, as the facility has not been used for several months.

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c. Council Equipment

• Arrangements are to be made for the return of the council laptop, equipment and documents in preparation for the transition to the new Clerk.

d. Loan Repayment

• It was agreed that the repayment for the loan is to be transferred.

8. Defibrillator Circuit Coordinator

• For consistency, the Vice Chair was asked to take on the role of Circuit Coordinator for the defibrillator.

9. Information Received

• Information was received and shared.

10. Appointment of New Clerk

• The job description for the Clerk role has approved by John Griffiths and seconded by Dafydd Lloyd Jones.

• The post will be advertised in the coming week at £13.50 per hour for a minimum of 18 hours per month.

• Patricia Parry will attend Fuel Allotment meetings until new Clerk is appointed. Rhodri Evans to inform John Lewis accordingly.  

11. Annual Accounts

• Councillors were unable to approve the accounts or sign the annual report, as figures have not yet been received. DLlJ and RE to liaise with the Clerk to resolve this.

12 Grant Applications

• Grant Applications were discussed.

13. Village Clean-Up

• The date for the village clean-up was confirmed for 28^th and 29^th July, meeting at 6:00pm.

14. PCSO Report

PCSO John Evans provided an update:

• No major incidents to report for the past month.

• One report of antisocial behaviour involving three youths on bikes (19^th June)

• Fraud scam reported in neighbouring village.

• ‘Mind Your Speed’ operations were carried out in the village on 27^th, 30^th June and 2^nd & 9^th July. Several vehicles were stopped for speeding; no enforcement action was taken, only advice given.

• Rural Crime issues will be discussed in Lampeter Show.

• Residents should contact the PCSO with concerns about theft prevention for farming equipment.

• Reports of sheep loose in village and on the road to Tregaron were noted.

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15. County Councillor’s report on matters arising from Ceredigion.

• Noted : The Chief Executive is proposing an increase in payments for officers at a senior level.

16. Planning applications.

• None received.

17. Village Hall and Recreation Grounds

• Councillors expressed their gratitude to Eirug and Nerys Pugh for their dedicated efforts in cleaning around the hall; their work is greatly appreciated.

• Hall meetings are to be scheduled and added to the calendar.

• All hall bookings and outstanding bills up to 30^th June should be settled; user groups are to issued invoices by 1^st September by outgoing clerk.

• Correspondence will be sent to unsuccessful tender applicants.

• Plans are in place to plant new trees at appropriate time of year.

18. Questions to the chair and Other Matters

• Concerns raised about refuse collection; some residents have been placing waste outside their properties. Residents on mountain roads reported that collection crews often leave bins uncollected at the end of lanes despite multiple dwellings along these tracks.

• Requests have been received from user groups that have not yet received invoices for hall hire; these are to be issued by outgoing clerk and passed on to the financial officer, Gareth Jones.

Date of next meeting: Monday September 8^th at 7:30

Minutes prepared by : Beth Griffiths

Minutes of the Ordinary Meeting of the Council held on Monday 9^th June 2025 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Cllrs :  Rhodri Evans(Chair), Dafydd Lloyd Jones, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Bethan Griffiths ,Caryl Jones.

1.To receive apologies.

Cllrs : Pat Parry

2.Personal Matters.

Members noted the success of the Young Farmers and WI at their respective rallies over the weekend and extended congratulations for their achievements.

3.Declarations of interest.

None

4.Public participation.

Members of the public were present.

5. To confirm the minutes of the Annual & Ordinary Meetings of Council , held on 12May 2025

Annual Meeting

Ordinary meeting:

6.Matters arising from the minutes.

None.

7.Financial report

1. To approve the bank reconciliation for the period ending 31st May 2025.

•  Council approved the reconciliation ending 31^st May 2025.

• Staff and confidential payments:  Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
  • Authorisation of payments for Clerks expenses re: Zoom : LG (Misc.Provisions) Act 1976 s.19.
  • Recurring payments – confirmation of ongoing variable direct debit instructions:
• BT Telephone & broadband:£57.19    LG (Misc. Provisions) Act 1976 s.19.
• Barclays Bank -Commission charges
  • Payments received.
    • Bank Interest & Loyalty received.
    • CFF Grant Final instalment

Council approved payments as listed points b-d. and noted payment received in point e. above.

8. To review the Annual return for the year ending 31st March 2025.

• E.K. not completed yet to submit to Gareth. E.M. to be arranged to approve this before end of the month.

9.To review the BT  Broadband Contract for the village hall.

• Essential 300 +Digital line( inc complete wifi +) looked at, with option to drop landline.( as mobile used more often by most hall users) net result costs would @ be the same.
• Council approved decision.

P: JG S: BG

10.To consider the results of survey regarding proposal for a temporary shop facility within the Council car park.

Item 10: Village Shop – Car Park Survey Feedback

Two members of the working group attended the meeting to present feedback from the market survey and address queries. Of the 176 households surveyed, 84 responses were received, with only two expressing opposition to the proposed location within the car park.

EK reported personal monitoring of car park usage, noting a maximum of nine cars observed, with eight being the highest number at any one time. Should the proposal proceed, 12 parking spaces would remain available, with no impact on existing resources.

Concerns were raised regarding surface water drainage, as the planning application would result in concentrated runoff from a single downpipe. An estimated £1,500 would be required to install a soakaway to manage discharge, which is necessary for approval as the development is classified as new. Additionally the back wall of the car park was identified as the site boundary

A group member confirmed progress on container specifications, with final choices pending funding within a budget of approximately £6,000. EK advised that indicative design elements (e.g., window size and type, cladding, configuration) should be submitted via screenshots to support the application. As the site is within a Conservation Area, additional considerations include warm-spectrum downlighting and water provision/disposal if sinks are installed.

The proposal would be classed as temporary works, with an intended site period of 18 months. EK will draft the planning submission for inspection.

Council Action: Council agreed that the installation of a soakaway and its later reinstatement posed no issue, subject to group costings. Council expressed support for the group to publicise aggregated survey results.

Proposal: EK to proceed with the planning application, subject to approval from the Local Authority.
Proposed: EK Seconded: RE

11.To consider appointment of a Responsible Financial officer and Proper Officer from 01/07/2025.

Gareth Jones- volunteered to be RFO.

Rhodri Evans- Proper Officer

Proposed: EJ  Seconded: CH

12.To consider advertising for the post of Clerk.

Council approved to put out advert subject to review of job description- meeting to be held within next 7 days to do this.

13.To consider Contractor feedback for the first tender round of the Hall Changing room and storage works.

EK reported being approached by a tenderer seeking to recover fees related to their submission. It was confirmed that while fee recovery is not applicable, tenderers are entitled to receive the outcome of the process and a reasonable explanation for rejection. It was agreed that any response should be shared with all parties who submitted tenders.

Council requested that the Clerk prepare standardised responses for distribution to each tenderer.

14.Correspondence.

1. Ceredigion County Council
2. Grant Cyfalaf Man Chwarae Ceredigion / Ceredigion Play Area Capital Grant .

10% match: Council agreed to meet informally to review the Clerk position and to consider this proposal- 19/06/25.

Questionnaire on Microsoft Forms proposed to go out to the community asap. Ends of consultation 19/06/25.

• One Voice Wales
• Annual financial actions: important lessons emerge.
• Community mentors to work with the Welsh Government to deliver the childcare and playwork actions in the Anti-racist Wales Action Plan. 
• FW: Ymgynghoriad ar Gau Safle Gwastraff Cartref / Household Waste Site Closure and Reduction.
• Innovative Practice Conference – Wednesday 2 July 2025.
• FW: Hywel Dda Consultations.

Council noted correspondence in b ii  & vi.

15.To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.

All Correspondence in the general folder was noted by Council but no matters raised.

16.To receive a report from the PCSO.

Report from PC Liz Jenkins who attended the meeting and provided an update on recent police matters, including:

• A road traffic collision reported on 31/05/25 involving damage to two vehicles; the individual has been charged and bailed to court.
• A number of burglary incidents:
  • 08/05 – Theft of a Honda quad bike and power tools.
  • 23/05 – Burglary at a vacant property in Ffair Rhos.
  • 25/01 – Series of burglaries across the Tregaron area targeting tools, school premises, and private sheds. Two individuals from the Aberdare area have been bailed in connection.
• Llangeitho ward-specific crime statistics are available and may be shared via the website or distributed to members.
• Police engagement initiatives include a stand at local carnivals and shows, with involvement from the rural crime officer.
• The Young Farmers Club (YFC) has arranged for the dog section to deliver a demonstration and talk.
• A fraud prevention officer is available to deliver free talks to support safeguarding and raise awareness.
• Residents are encouraged to note serial numbers of valuable items. Select marking is underway, with a soft launch of the rural crime initiative at the Aberystwyth show ahead of the Royal Welsh.
• Members were reminded to remain vigilant regarding strangers requesting hunting access and to ensure padlocks are secured as a deterrent.

17.County Councillor’s report on matters arising from Ceredigion

The member confirmed not many changes from the last meeting but did confirm  the Minister for Planning approved boundary Commission review for Llangeitho and Llanddewi Brefi to become Llangeitho in 2027

18.Planning applications

None.

19.To receive a report from the Village Hall and Recreation Grounds committee.

The following points were noted and/or reported from representatives of the committee to Council:

·  Council noted that Zurich insurance quote is to be followed up; EK to be consulted.

• Specific themes for the Carnival’s open float were discussed.
• Carnival scheduled for 11/07/25;
  • EK to handle the licence application.
  • Band confirmed as booked.
  • Publicity arrangements to be finalised.
  • Catering organised. Approach New Inn regarding bar stock, continuing under the same agreed terms.

20.Questions to the Chair.

• The marquee was confirmed as repairable and suitable for use at the upcoming party.
• A request was received from residents of Prysg Lane to assess street lighting needs in the area.
• Floodlight upgrade on the pitch to Kingfisher specification: old post to be removed and contractor to be appointed by R.E.
• Council agreed to remove the old bench while trimming trees outside the school to improve lighting access.
• Grit bin area near Glyn Rhedyn noted for trimming following complaints.
• Cymru Football Foundation’s “Fit for Future Facilities Fund” representatives to attend Monday night meeting.
• Concerns raised by YFC regarding gear storage on the field; R.E. obtained costings (£3,100). Group to explore purchasing a container, with potential to site it at the Hall grounds subject to feasibility.
• Planning permission noted as potentially contentious due to drainage concerns and conservation impact on Penuch Street (listed building).
• Reference made to matters concerning the Charities Commission (to be followed up).
• Tub located on Hall grounds requires owner to be contacted for removal.
• NRW Enforcement scheduled visit for 25/06/25 regarding apple trees.  Committee members to look into pricing for new stock to be planted in the Autumn.

• Date of next meeting:

14/07/2025.

Meeting ended 21:50 pm