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Grass Cutting Contract 2026 & 2027

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Llanddewi Brefi Community Council

Grass Cutting Contract 2026 & 2027

Invitation to Tender

Llanddewi Brefi Community Council hereby invites tenders for the carrying out of the service of grass cutting and footpath maintenance on land managed by the Council.

Tenders are to be received by the Clerk by 5pm on Monday, December 8th 2025 in accordance with instructions, conditions, specification and schedule of works (”the Contract Documents”), copies of which can be supplied on request to the clerk to the council:

S Jones, Awelon, Llanddewi-Brefi, Tregaron, Ceredigion, SY25 6RL

Tel: 07870 299370

Email: clerk@llanddewibrefi.org

Agenda Community Council Meeting – 10/11/25

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An ordinary Meeting of the Community Council will be held on Monday November 10th 2025 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

  1. Welcome
  2. To receive apologies
  3. Declarations of interest
  4. Personal Matters
  5. Public participation
  6. To confirm the minutes of the ordinary Meeting of the Council – October 13th 2025.
  7. Matters arising
  8. Financial report 
    1. Approve the bank reconciliation for the period ending 31st October 2025
    2. Authorisation of payments staff and confidential payments.
    3. Reimbursement of Clerk’s expenses – (Flag, stationary, ink, stamps)
    4. Recurring payments – confirmation of ongoing variable direct debit instructions
      1. BT hall telephone and broadband
      2. Bank charges
    5. Authorisation of Payments – Grass Cutting
    6. Bank interest and loyalty received
    7. Payments received – Precept 3rd Instalment / Warm Spaces Grant
  9. To receive the annual accounts for the Fuel Allotment (Charity Number 500142)
  10. To review the contract for grass cutting 2026 and issue invitation to tender.
  11. Welsh Government St David’s Day Grant
  12. Safeguarding Policy
  13. Section 6 Biodiversity Report
  14. Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.
  15. Welsh Government Community Facilities Programme
  16. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments
  17. Report by the PCSO
  18. Bus Shelters – letter from County Council
  19. Christmas Competition
  20. Correspondence * Consultation: Statement of Licensing Policy 2026-2031 –

Statement of Licensing Policy 2026-2031 – Ceredigion County Council.

  • Ceredigion Cost of Living Bulletin: Learning without Limits – October – Cost of Living bulletin: Learning without Limits
  • Meeting between representatives of the County Council and Town and Community Councils – November 2025
  • November Event Calendar – Carers and Community Support Team
  • Dyfed Powys Police PCC Bulletin –
  • TRAINING DATES – OCTOBER – DECEMBER 2025

21. Any other business

22. Date of next meeting – December 8th at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

D.S. Jones, Clerc i’r Cyngor (ar ran y Cadeirydd)

                 Clerk to the Council (on behalf of the Chairperson)    

02/11/2025

Temporary Road Closure B4343 – 25/11/25

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Noder y ffordd canlynol a fydd ar gau dros dro / Please be advised of the following road closure: 

Mynediad i gerbydau’r gwasanaethau brys / Vehicle access provided for emergency services:

Cyf:/Ref:281/25
Rhif y Ffordd/Road no:

USRN		B4343   47100906  
https://acrobat.adobe.com/id/urn:aaid:sc:EU:9718fbde-42f6-4c27-b459-7f9e78921c41

Lleoliad:/Location:		  Llanfair Clydogau, Llanbedr Pont Steffan/Lampeter  
Dyddiad ac amser/
Dates and times:		25/11/2025 09:30-15:30
Parhad:Yn ystod y cyfnod dan sylw
Duration:During Period Specified
Gwaith:/Works:Gwaith polion / Poling works  
Ymgeisydd:/Applicant:  Sunbelt Rentals ar rhan/for BT Openreach  
Rheswm:/Reason:I sicrhau diogelwch y cyhoedd/
To ensure public safety

Temporary Road Closure U1509 06/11/25

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Noder y ffordd canlynol a fydd ar gau dros dro / Please be advised of the following road closure: 

Mynediad i gerbydau’r gwasanaethau brys / Vehicle access provided for emergency services:

Cyf:/Ref:595/25
Rhif y Ffordd/Road no:

USRN		U1509   47100932
https://acrobat.adobe.com/id/urn:aaid:sc:eu:007b10ba-8e11-477e-9c1d-426bf57f220a

Lleoliad:/Location:		  Llanddewi Brefi, Tregaron  
Dyddiad ac amser/
Dates and times:		06/11/2025 08:00-17:00
Parhad: Yn ystod y cyfnod dan sylw
Duration:During Period Specified
Gwaith:/Works:Gwaith polion / Poling works  
Ymgeisydd:/Applicant:  G T Williams ar rhan/for BT Openreach  
Rheswm:/Reason:I sicrhau diogelwch y cyhoedd/
To ensure public safety

Temporary Road Closure U1519 – 05/11/25

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Noder y ffordd canlynol a fydd ar gau dros dro / Please be advised of the following road closure: 

Mynediad i gerbydau’r gwasanaethau brys / Vehicle access provided for emergency services:

Cyf:/Ref:568/25
Rhif y Ffordd/Road no:

USRN		U1519   47100912
https://acrobat.adobe.com/id/urn:aaid:sc:eu:7ac37373-7438-4dae-a674-855c0b2aceb5

Lleoliad:/Location:		  Llanddewi Brefi, Tregaron  
Dyddiad ac amser/
Dates and times:		05/11/2025 08:00-17:00
Parhad:Yn ystod y cyfnod dan sylw
Duration:During Period Specified
Gwaith:/Works:Gwaith polion / Poling works  
Ymgeisydd:/Applicant:  G T Williams ar rhan/for BT Openreach  
Rheswm:/Reason:I sicrhau diogelwch y cyhoedd/
To ensure public safety

Agenda Llanddewi-Brefi Community Council 13/10/25

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An ordinary Meeting of the Community Council will be held on Monday October 13th 2025 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

Agenda

  1. Welcome
  2. To receive apologies
  3. Declarations of interest
  4. Personal Matters
  5. Public participation
  6. To confirm the minutes of the extraordinary Meeting of the Council – September 22nd  2025.
  7. Matters arising
  8. Financial report 
    1. HMRC
    2. Approve the bank reconciliation for the period ending 30th September 2025
    3. Authorisation of payments staff and confidential payments.
    4. Recurring payments – confirmation of ongoing variable direct debit instructions
      1. BT hall telephone and broadband
      2. Bank charges
    5. Payments received
    6. Bank interest and loyalty received
    7. Annual Fee – ICO (Information Commissioner’s Office)
    8. To consider a request for funding for YFC fireworks event 2025
  9. Presentation by Caffi Dewi – Setting up an Emergency Centre
  10. Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.
  11. Remembrance Day Arrangements
  12. Welsh Government Community Facilities Programme
  13. Waun Maenllwyd/Lan Fawr/Bryn Rhudd Energy Developments – Letters from members of the public
  14. Report by the PCSO
  15. Public Footpaths / Grass Cutting
  16. Correspondence 1
    1. Submission of the Draft Annual Remuneration Report 2026–27
    2. Cynnal y Cardi September Bulletin
    3. From Summer Footfall to Festive Planning–Your Autumn Smart Towns Update
    4. Natur am Byth! September Newsletter
    5. Policy advice and resources – One Voice Wales
    6. Breaking Barriers: Hate Crime Webinar – Heddlu Dyfed Powys
    7. Dyfed-Powys Police Headquarters Open Doors
    8. Age-Friendly Ceredigion Newsletter – September 2025
    9. Training Dates
  17. Any other business
  18. Date of Next Meeting – November 10th at 7:30pm

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

Agenda Community Council 22-09-25

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An Extraordinary Meeting of the Community Council will be held on Monday September 22nd 2025 at 7:30pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.
Agenda
1.Welcome
2.To receive apologies
3.Declarations of interest
4.Personal Matters
5.Public participation.
6.To confirm the minutes of the Ordinary Meeting of Council held on September 8th 2025.
7.Matters arising.
8.Financial report
a)HMRC
9.Update on fundraising ideas for Ann Jones, the High Sheriff of Dyfed’s nominated charity.
10.Remembrance Day Wreaths
11.Correspondence
a)Waun Maenllwyd Energy Development
b)Lan Fawr and Bryn Rhudd Energy Development
c)Warm Welcome Spaces 2025
d)One Voice Wales
e) Welsh Government Community Facilities Programme

  1. Any other business

Road Closures

Notices

FOR WEEK COMMENCING: 11th January 2016

For further enquiries contact:

Road Closures Section
County Hall
Market Street
Aberaeron SA46 0AT
Telephone: (01545) 572437

e-mail : hpw@ceredigion.gov.uk

Road-Location:
 Dates: Times: Remarks: Resources:
A482
Bridge st (between Harford Sq and New St)
Lampeter
Ref : 66/06		 29/02/16 –
12/03/16		 09:00 –
17:00
daily		 Carriageway reconstruction & resurfacingCeredigon County Council Link to map
B4343, U1515, C1113, U1518
Llanddewi Brefi
Ref : 63/09		 13/03/16 11:45 – 13:45 Râs Gwyl Dewi 10k Link to map
U1516, U1517, U1518
Llanddewi Brefi
Ref:    63/08		 13/03/16 11:00 – 13:30 Râs Gwyl Dewi 5k Link to map
U1665
CellanRef: 62/03		   4/01/16 –
22/01/16		 24awr/hrs To lay ducts
HT Installations Ltd
for Carillion/Telent /BT		 Link to map

Minutes – Llanddewi Brefi Community Council – 14/12/2015

Minutes

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706

Minutes of the Community Council Meeting held on 14th December 2015 at the Community Centre

Present:-
Councillors Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emmanuel Kincaid, Eirwen James, Rhodri Evans, Mary Pearce, Gwynne Davies, Ann Jones, John Ll Griffiths.

Apologies:-
1. P.C.S.O. John Evans apologised for not attending the meeting.

2. Personal
The Council congratulated Cllr Gwynne Davies and Linda Weston on their success at the Winter Fair.

3. Declaration of Interest
Cllr Dafydd Lloyd-Jones regarding planning No A150775.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Mary Pearce the Council authorised the Chairman to sign the minutes of Community Council meeting held on 9th November 2015.

5. Matters arising from the minutes
1. It was decided that the planning number should be put on the Agenda and minutes when someone has applied for planning in section 10 (a).
2. Clwb Ffrindiau decided that they would prefer not to have a Christmas Tea this year.

6.1 Highways
6.1.1 Roads.
a. Road widening Pant and Nantdderwen.
b. Road by Bethesda Chapel to Bear House needs attending to.

6.1 2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

707

6.3 Website
The Website is up and running The Council aim to Launch the Website on St. David’s Day.

6.4 Car Park By-laws
a. The Council will now be placing Car park signs at appropriate places.

6.5 The Pound Garden
Nothing new.

6.6 Standing Orders
Chair will decide what is appropriate for the Council.
Still ongoing.

6.7 Financial Regulations
The Council will decide the precept at the next meeting. A budget actual was looked at for 2015/16.

7. Financial Report
Current Account  £120.00
Business Res A/c £2,001.38

a. Authorising Payments.
Mrs M Davies Clerk Payment   £400.00
Mr G Jones   £ 20.00
Mr E. Kincaid K.J.Signs   £ 23.99
Gogerddan Hunt   £ 80.00

b. Paid In
Wreaths   £ 80.00

8. Correspondence
1. A letter regarding Definitive Map reclassification order 1991 “Llanddewi Brefi” Roads used as Public Paths.
2. A request for the Chair to attend the prize giving at Henry Richard School

708

Tregaron.

9. Reports
1. Cllr Emmanuel Kincaid gave a report on the Traws Link Cymru scoping study (regarding re-opening the railway from Aberystwyth to Carmarthen).

10. Matters arising from Ceredigion
Cllr Rhodri Evans informed us that a draft budget had been announced.
a. Planning
No A150775 Retention of an agricultural general purpose building at Pistyll Gwyn Farm Llanddewi Brefi Tregaron, there were no objections.

11. Village Hall and Community Centre Trustees Committee.
Sue Ryder was made secretary everybody else stayed the same.

12. Ysgol Henry Richard 3-16
Nothing to report.

13. Cemetery
1. Nothing at present.

14. Any other matter
14.1 The Council were informed that there is water by Maescapel and Ysgoldy Llanio also blocked drains on Quar road.
14.2 The Council would like to thank Mr E Biddulph for the Xmas tree on the square again this year and how nice it looks.
14.3 The Carol singing will be held on Dec 21st money raised will go towards Hospice in the home and the defibrillator for the Village.

Date of next meeting 11th January 2016

Signed                                                         Dated

Agenda – Llanddewi Brefi Community Council – 11/01/2016

Agenda

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A meeting of the Community Council will be held on 11th January 2016 at 7:00 at the Community Centre.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes of the Community Council 14th December 2015.
5 Matters arising from the minutes.
6 Current Issues.
6.1 Highways.
6.2 Website.
6.3 Car park By—laws.
6.4 The Pound Garden.
6.5 Standing Orders.
6.6 Financial Regulations.
7 Financial Report.
a Authorising Payments
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigon.
a Planning
11 Village Hall and Community Centre Trustees committee.
12 Ysgol Henry Richard 3-16 Llanddewi Brefi.
13 Cemetery.
14 Any other Business.
15 Date of next meeting

Minutes – Llanddewi Brefi Community Council – 09/11/2015

Minutes

PDF Download PDF

702

Minutes of the Community Council Meeting held on 9th November 2015 at the Community Centre

Present:-
Councillors Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid, Eirwen James, Rhodri Evans, Mary Pearce, Gwynne Davies.

Apologies:-
1.Councillor Ann Jones, and Cllr John Ll Griffiths apologised for their inability to attend.

2. Personal
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Eirwen James and seconded by Cllr Emmanuel Kincaid the Council authorised the Chairman to sign the minutes of Community Council meeting held on 12th October 2015.

5. Matters arising from the minutes
1. The kissing gate has been repaired at the end of the vicarage footpath.
2. Letters have been sent regarding the reclassification of some Public rights of way. Paths no 48/7, 48/14, 48/16, 48/32.

6.1 Highways
6.1.1 Roads.
a. Road widening Pant and Nantdderwen.

6.1.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

6.3 Website
The Website is up and running

703

6.4 Car Park By-laws.
a. We now have a Community Car park Policy.

6.5 The Pound Garden
Nothing new.

6.6 Standing Orders.
Chair will decide what is appropriate for the Council.
Still ongoing.

6.7 Financial Regulations..
The Council had a financial meeting and Budget Review for 2015/16. Donations will be decided in the last quarter of the financial year.

7. Financial Report
Current Account     £ 100.00
Business Res A/c   £3,686.31

a. Authorising Payments.
BDO Llp Audit Commission   £318.00
Flag Pole Lanyard    £ 17.67
Community Centre Phone    £630.35
R. Evans Hedge cutting cemetery   £ 72.00

b. Paid In
Wreath Womens Institute    £ 20.00
Wreath Llanddewi Brefi School   £ 18.00

8. Correspondence.
1. A letter requesting financial assistance from YFC the Council will look at it at the end of the financial year.
2. A letter from Hywel Dda regarding transforming Mental Health Services programme group.
3. An invitation to Ysgol Henry Richard Campus Tregaron to the Eisteddfod

704

9. Reports
1. The Council decided that a steering group would be best to deal with setting up of the defribrillator.
2. Councillor Rhodri Evans attended a meeting regarding the Old School building in Tregaron.
3. A Public meeting is being held at Tregaron regarding the closure of the Leisure Centre.

10. Matters arising from Ceredigion
Mr Eifion Jones is in charge of making sure all signs and bridle paths are in good order.

a. Planning
Nothing at present.

11. Village Hall and Community Centre Trustees Committee.
Village Hall A.G.M.Monday 16th November.

12. Ysgol Henry Richard 3-16
Meeting Tuesday 10th November.

13. Cemetery
1. A quote has been received for cleaning and conserving the War memorial.
2. Cllr Maria Tofani will look at the chain around the War memorial to see if it can be removed temporarily.
3. There is an issue with the mole in the Cemetery which will be looked at.

14. Any other matter
14.1 The Council were informed that the hedge needs cutting back down by the footpath entrance by Llwyndewi.
14.2 The Council were informed that trees were overhanging the Street light by Brynvilla. Cllr Maria Tofani will contact them.
14.3 The Council were informed that the road from the Chapel to the Toilets was very rough Cllr Rhodri Evans will report it to Ceredigion.
14.4 The Council wish to thank Rob and May Turnell for doing the flowers round the monument.

705

Date of next meeting   14th December 2015

Signed                                                         Dated