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702

Minutes of the Community Council Meeting held on 9^th November 2015 at the Community Centre

Present:-
Councillors Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid, Eirwen James, Rhodri Evans, Mary Pearce, Gwynne Davies.

Apologies:-
1.Councillor Ann Jones, and Cllr John Ll Griffiths apologised for their inability to attend.

2. Personal
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Eirwen James and seconded by Cllr Emmanuel Kincaid the Council authorised the Chairman to sign the minutes of Community Council meeting held on 12^th October 2015.

5. Matters arising from the minutes
1. The kissing gate has been repaired at the end of the vicarage footpath.
2. Letters have been sent regarding the reclassification of some Public rights of way. Paths no 48/7, 48/14, 48/16, 48/32.

6.1 Highways
6.1.1 Roads.
a. Road widening Pant and Nantdderwen.

6.1.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

6.3 Website
The Website is up and running

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6.4 Car Park By-laws.
a. We now have a Community Car park Policy.

6.5 The Pound Garden
Nothing new.

6.6 Standing Orders.
Chair will decide what is appropriate for the Council.
Still ongoing.

6.7 Financial Regulations..
The Council had a financial meeting and Budget Review for 2015/16. Donations will be decided in the last quarter of the financial year.

7. Financial Report
Current Account     £ 100.00
Business Res A/c   £3,686.31

a. Authorising Payments.
BDO Llp Audit Commission   £318.00
Flag Pole Lanyard    £ 17.67
Community Centre Phone    £630.35
R. Evans Hedge cutting cemetery   £ 72.00

b. Paid In
Wreath Womens Institute    £ 20.00
Wreath Llanddewi Brefi School   £ 18.00

8. Correspondence.
1. A letter requesting financial assistance from YFC the Council will look at it at the end of the financial year.
2. A letter from Hywel Dda regarding transforming Mental Health Services programme group.
3. An invitation to Ysgol Henry Richard Campus Tregaron to the Eisteddfod

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9. Reports
1. The Council decided that a steering group would be best to deal with setting up of the defribrillator.
2. Councillor Rhodri Evans attended a meeting regarding the Old School building in Tregaron.
3. A Public meeting is being held at Tregaron regarding the closure of the Leisure Centre.

10. Matters arising from Ceredigion
Mr Eifion Jones is in charge of making sure all signs and bridle paths are in good order.

a. Planning
Nothing at present.

11. Village Hall and Community Centre Trustees Committee.
Village Hall A.G.M.Monday 16^th November.

12. Ysgol Henry Richard 3-16
Meeting Tuesday 10^th November.

13. Cemetery
1. A quote has been received for cleaning and conserving the War memorial.
2. Cllr Maria Tofani will look at the chain around the War memorial to see if it can be removed temporarily.
3. There is an issue with the mole in the Cemetery which will be looked at.

14. Any other matter
14.1 The Council were informed that the hedge needs cutting back down by the footpath entrance by Llwyndewi.
14.2 The Council were informed that trees were overhanging the Street light by Brynvilla. Cllr Maria Tofani will contact them.
14.3 The Council were informed that the road from the Chapel to the Toilets was very rough Cllr Rhodri Evans will report it to Ceredigion.
14.4 The Council wish to thank Rob and May Turnell for doing the flowers round the monument.

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Date of next meeting   14^th December 2015

Signed                                                         Dated

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698

Minutes of the Community Council Meeting held on 12^th October 2015 at the Community Centre

Present:-
Councillors Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid, Eirwen James, John Ll Griffiths, Ann Jones, Rhodri Evans, Mary Pearce.
Also present were PCSO John Evans and Mr Ben Lake.

Apologies:-
1. Councillor Gwynne Davies apologised for his inability to attend.
2. Personal
The Council send their condolences to Cllr Mary Pearce and family on the passing away of her mother. Also the family of Mr Cledwyn Davies on the passing away of Mrs Rita Davies.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Ann Jones the Council authorised the Chairman to sign the minutes of Community Council meeting held on September 14^th 2015.

5. Matters arising from the minutes
1. The Council thanked Cllr Maria Tofani and family for clearing and tidying the pound before winter.
2. Cllr Emmanuel Kincaid was looking into the reclassifications of Public rights of way.

6.1 Highways
6.1.1 Roads.
a. Road widening Pant and Nantdderwen.

6.1.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

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6.3 Website
The Website is now running. The Website Policy is now complete.

6.4 Car Park By-laws.
a. We now have a Community Car park Policy.

6.5 The Pound Garden
Work done.

6.6 Standing Orders.
Chair will decide what is appropriate for the Council. Still ongoing.

6.7 Financial Regulations.
Nothing new to report.

7. Financial Report
Current Account £ 100.00
Business Res A/c £ 6,301.66

a. Authorising Payments.
Mr D. Benjamin grass cutting cemetery £ 2,650.00
British Legion Wreaths £ 241.00
Beddfeini Hafod Burials £900.00

b. Paid In
Mr T.E Jones for the burial £ 300.00
Mr T. E. Jones Funeral £ 300.00
Footpath books sold £ 10.00
James Memorials Stonemason £ 25.00
Clwb Ffrindiau wreath £ 25.00
Capel Bethesda wreath £ 20.00

The Audit for 2014/15 has been completed with 1 issue arising and that was the internal auditor was not independent. The matter has been discussed in October meeting and dealt with appropriately.

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8. Correspondence.
1. A copy of the Community Website Policy.
2. A copy of the Car Park Policy.
3. A report on the Auditors findings.

9. Reports
1. The Council were informed that there would be a need to raise £400 towards the defribrillator.
2. In response to the Auditors report we have been advised to follow the guidelines of the financial regulations.

10. Matters arising from Ceredigion
None.

a. Planning
Nothing at present.

11. Village Hall and Community Centre Trustees Committee.
Village Hall had a successful Coffee evening and a successful Wedding held in the Hall. The Council decided to give a letter of support to the Hall Committee for a Grant scheme for the Play area when needed.

12. Ysgol Henry Richard 3-16
Nothing new to report.

13. Cemetery
The Council have paid for the Cemetery to be cut. The Armistice Day Service will be held as usual by the War Memorial on Sunday 8th November at 11 o clock.

14. Any other matter
14.1. The Council were informed that boundary maps can be found in Archive Ceredigion.
14.2. The Council were informed that there is an advert in the Barcud for Funds available for associations.
14.3. The Council decided to ask Tai Ceredigion regarding the cutting back of the Cherry trees by Hyfrydle.

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14.4. The Council were asked if it was possible to have a Grit bin by the pound garden.
14.5. Councillor Rhodri Evans is going to speak to Ceredigion Highways regarding the Kissing gate that is broken and other gates that need renewing.
14.6. It was decided that there would be a Christmas tree on the square as usual, and that the Fox Hounds will be on the square on Boxing day.
14.7. Christmas Dinner will be at the New Inn on Tuesday 8th December at 7.30 pm.

Date of next meeting 9^th November 2015

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694

Minutes of the Community Council Meeting held on 14^th September 2015 at the Community Centre

Present:-
Councillors Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid, Eirwen James, John Ll Griffiths, Gwynne Davies, Ann Jones, Rhodri Evans.

Apologies:-
1. Councillors Mary Pearce and Cllr Wynne Davies apologised for their inability to attend.

2. Personal
The Council send their condolences to Cllr Dafydd Lloyd-Jones and family on the passing away of his mother, and also to Cllr Rhodri Evans and family on loosing an auntie.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Eirwen James the Council authorised the Chairman to sign the minutes of Community Council meeting held on July 13^th 2015.

5. Matters arising from the minutes
1. It was decided that the Pound Garden be strimmed and cleared before winter sets in.

6.1 Highways
6.1.1 Roads.
a. Road giving way at Ysgoldy Gogoyan.
b. Road widening Pant and Nantdderwen.
c. 30m.p.h sign missing by Pantvilla.

6.1.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

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6.3 Website
The Website is now running. Mary Emmanuel and Maria are going to meet up to proceed with the Website Policy. It was decided to launch the website during half term in the Hall.

6.4 Car Park By-laws.
a. It was decided that the Council would look into a Community Car park Policy.

6.5 The Pound Garden
Area to be strimmed and cleared before winter.

6.6 Standing Orders.
Chair will decide what is appropriate for the Council. Still ongoing.

6.7 Financial Regulations.
Nothing new to report.

7. Financial Report
Current Account £ 550.00
Business Res A/c £ 6,322.06

a. Authorising Payments.
E Kincaid Cemetery map £ 16.80
Beddfeini Hafod Funeral £ 700.00
Rhiannon engraving chain £40.00

b. Paid In
Mr T.E Jones for the burial of ashes £ 150.00
Mr T. E. Jones Funeral £ 300.00
Mr Cenvil Reeves Funeral £ 350.00

8. Correspondence.
1. A letter from the Ceredigion Highways regarding the provision of Supplementary Snow Clearing services.
2. A letter from Ceredigion regarding Hedgerow regulations 1997, Tynllwyn
Farm Llanddewi Brefi – consultation.

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9. Reports
1. None.

10. Matters arising from Ceredigion
Ceredigion County Council need to do more cut backs. There is a consultation tool on the Ceredigion Website to see what cut backs can be made.

a. Planning
Nothing at present.

11. Village Hall and Community Centre Trustees Committee.
Nothing at present.

12. Ysgol Henry Richard 3-16
The Council were told that an advert was out for Headteacher.

13. Cemetery
The Council decided to ask Richard Evans to cut the hedge again this year.

14. Any other matter
14.1. It was asked if we could ask Tregaron Council to cut back trees at Abercoed.
14.2. The Council were asked if it was possible to have bigger bottle bank in the village.
14.3. The Council decided to hold their Christmas dinner in the New Inn Llanddewi Brefi beginning of December.
14.4. The Council decided to walk the footpaths on rotation.
14.5. There have been reports of vandalism outside the Church.
14.6. It was decided to raise the price of placing an advert in the Notice Board to 50 pence a week.
14.7. The bins in the playground all need to have liners in.
14.8. Street lighting is still an issue.
14.9. The Council were informed that the Kissing gate was broken on the path from Llwyndewi to the Hall.
14.10. The style at Prysg on footpath is unsafe.
14.11. There will be more information regarding the defibrillator.

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Date of next meeting 12^th October 2015

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691

Minutes of the Community Council Meeting held on 13^th July 2015 at the Community Centre

Present:-

Councillors  Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid,  Eirwen James,  Mary Pearce, John Ll Griffiths, Gwynne Davies.

Apologies:-

1. Councillors Rhodri Evans and Cllr Ann Jones apologised for their inability to attend.

2. Personal  

None.

3. Declaration of Interest

None.

4. Minutes

On the proposition of Councillor Emanuel Kincaid and seconded by Cllr Mary Pearce the Council authorised the Chairman to sign the minutes of Community Council meeting held on 8^th June  2015.

5. Matters arising from the minutes

1. It was decided that a letter be sent to Mr Blair Tanybryn regarding the Pound Garden explaining the situation.

6.1 Highways

6.1.1 Roads.

a. Road giving way at Ysgoldy Gogoyan.

b. Road widening Pant and Nantdderwen.

c. Pothole by Nantdderwen

d. 30m.p.h sign missing by Pantvilla.

6.1.2 Tree and Boundary Maintenance.

a.  Fencing right hand side of Pont Llanio Hill.

b.  Tree on Pont Llanio Hill.

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6.3 Website

The Website is now running.

6.4 Car Park By-laws.

a.  It was decided that the Council would ask Orwel Edwards to put a post in cement so that the Parking sign can be put there also sign for No fly tipping .

6.5 The Pound Garden

Area cleared and seat put in place there.

6.6 Standing Orders.

Chair will decide what is appropriate for the Council.

6.7 Financial Regulations.

A new budget has been drawn up by Chair and Clerk.

7. Financial Report

Current Account     £  100.00

Business Res A/c   £ 7,930.41

a. Authorising Payments.

E Kincaid Cemetery map  £ 16.80

Beddfeini Hafod Funeral  £ 350.00

Ceredigion Street Lighting  £1,128.72

b. Paid In

BT. Wayleave payment  £ 4.80

Mr T. E. Jones Funeral  £ 300.00

8. Correspondence.

1. A letter from the Hall Committee regarding details to go on the Website.

2. A letter of thanks from the Ceredigion Young Farmers Clubs for helping during the Rally at Llanddewi Brefi. In June.

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9. Reports

1. Cllr Mary Pearce attended a meeting to do with Cylch Caron.

10. Matters arising from Cerdigion

Nothing

a. Planning

Nothing at present.

11. Village Hall and Community Centre Trustees Committee.

The new secretary for the Hall committee is Sue Ryder. A request to use the Hall for a wedding in September. And there is a coffee evening to be held on 9^th October.

12. Ysgol Henry Richard 3-16

Nothing

13. Cemetery

Nothing to report.

14. Any other matter

14.1. It was decided to report that there is a pothole by Glenydd.

14.2. The Council have decided to buy a new lanyard for the Flag pole.

14.3. The Council have been informed that there are rats on Y Ddol field and Japanese knot weed. Request Ceredigion Environmental Health to deal with it.

14.4. The Council were informed that Organic waste has been tipped into the river.

14.5. The Chairman’s Chain has gone in to Rhiannon’s to be engraved with Chairperson name up to date.

Date of next meeting     14^th September 2015

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688

Minutes of the Community Council Meeting held on 8^th June 2015 at the Community Centre

Present:-

Councillors  Maria Tofani (Chairman), Dafydd Lloyd-Jones (Vice Chairman) Emanuel Kincaid,  Eirwen James,  Rhodri Evans, Mary Pearce, Ann Jones, John Ll Griffiths, Gwynne Davies.

Apologies:-

1. Councillor Wynne Davies apologised for his inability to attend.

2. Personal  

The Councillors congratulated Llanddewi Brefi Y.F.C on a very successful Rally and ‘Gymanfa Ganu’. Also congratulations was given to Cllr and Mrs Dafydd Lloyd – Jones on the birth of their granddaughter. Cllr Ann Jones was congratulated on being appointed on the W.I. Enterprise board as Vice Chairman.

3. Declaration of Interest

None.

4. Minutes

On the proposition of Councillor Ann Jones  and seconded by Cllr Mary Pearce the Council authorised the Chairman to sign the minutes of Community Council meeting held on 11^th May  2015.

5. Matters arising from the minutes

1. The Council are not placing a sign at Pont Llanio due to insufficient funds this year.

2. Llais Brefi have decided to close the account transferring the money that they had to the Council if a Newspaper or electronic form of communication is set up in the village the Council will give a donation of £100 00.

6.1 Highways

6.1.1 Roads.

a. Road giving way at Ysgoldy Gogoyan.

b. Road widening Pant and Nantdderwen.

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c. Pothole by Nantdderwen

d. 30m.p.h sign missing by Pantvilla.

6.1.2 Tree and Boundary Maintenance.

a.  Fencing right hand side of Pont Llanio Hill.

b.  Tree on Pont Llanio Hill.

6.2 Cemetery

a. It was suggested that the spoil heap be taken away.

6.4 Website

The Website is now running.

6.5 Car Park By-laws.

a. It was decided that nothing be done at present.

6.6 The Pound Garden

Will place a seat there once it has been cleared

Meeting on 15^th June 6 clock to clear the pound garden

6.7 Standing Orders.

Chair will look through the standing orders and decide what is

Appropriate for the Council.

6.8 Financial Regulations.

A new budget has been drawn up by Chair and Clerk.

7. Financial Report

Current Account     £  166.30

Business Res A/c   £ 7,859.68

a. Authorising Payments.

One Voice Wales  Membership    £  91.00

8. Correspondence.

1.  A copy of planning permission for an erection of  a Agricultural/Horticultural shed at Pant y Garth Llanddewi Bref. The Council objected ‘ insufficient Business case.’ 

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9. Reports

1. Cllr Mary Pearce attended a meeting in Aberystwyth ‘Talking Health’ by the Health Board.

2. Cylch Caron stake holders meeting.

10. Matters arising from Cerdigion

The Council were informed that Cllr Gill Hopley was appointed Chair and Vice- chair was given to Dai Mason. There will also be some Budget cuts in the future.

a. Planning

Nothing at present.

11. Village Hall and Community Centre Trustees Committee.

The Hall will be painted inside and out soon.

12. Ysgol Henry Richard 3-16

Nothing

13. Any other matter

13.1 It was decided to report that the B.T. cables are hanging on Pont Llanio hill.

13.2 The Council have been informed that the Asda delivery van is speeding around the village.

13.3 The Council have been informed that the caps need replacing on posts by Shop Brefi.

13.4 The footpath by Cysgod Y Llan needs clearing.

Date of next meeting     13^th July 2015