1144

Minutes of the Ordinary Meeting of the Council held on Monday 14th April 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths ,Caryl Jones

2.Personal Matters.
None.
3.Declarations of interest.
For correspondence item 10b, R. E. left the room whilst matter was discussed.

4.Public participation. Public participation.
Members of the public present to present matters concerning item 8 on the agenda.

5. To confirm the minutes of the Ordinary Meeting held on 10th March 2025.
a) Minutes for the Ordinary Meeting held on 10th March 2025 were approved by Council
Proposed G.J. Seconded: R.E.

6.Matters arising from the minutes.
i. Item 2 Correction High Sherrif of ‘’Dyfed not ‘Ceredigion’.
ii. Item 8 Amended offer to Ti a fi- until Sept not from Sept 1st
iii. Item 10 Member taking responsibility for the bench repair raised query to supply tanalised wood for the bench, all present in agreement.
iv. Item 9: Concerning feedback to pass onto Severn Wye, one member raised that for full feedback on the works was dependent on completion DLJ/RE and EK agreed to lead on completing this task.

7.Financial report
a. To approve the bank reconciliation for the period ending 31st March 2025.

Council Approved the reconciliation ending 31st March 2025.

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b. Authorisation of payments.: Zurich Town and Parish policy :£ 338.95 LG (Misc. Provisions) Act 1976 s.19
c. One Voice Wales Membership fee: £142 .00 LG (Misc. Provisions) Act 1976 s.19
d. Staff and confidential payments:£369 .78 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
e. Authorisation of payments for CFF Grant Aided works for the Hall Changing Rooms and Storage Shed.
i. G Davies Contract 1-interim payment 2 (CFF project): £4,047.35 LG (Misc.Provisions) Act 1976 s.19.
ii. L Davies Contract 2-interim payment 2 (CFF project): £ £6,178.89 LG (Misc.Provisions) Act 1976 s.19.
iii. Steel Fabricators (Wales) Ltd Contract 3-interim payment 2 (CFF project)
:£ 4,560.00 LG (Misc.Provisions) Act 1976 s.19.
f. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT Telephone & broadband:£57.19 LG (Misc. Provisions) Act 1976 s.19.
ii. Barclays Bank -Commission charges

Council approved payments as listed points b-f.
g. Payments received.
i. Bank Interest & Loyalty received.
ii. Hall transfer to Council Accounts re:Hall and Storage Shed Project Works of £2,218:00
h. To note payment arrangements for the 2025-26 Precept and 2023/24 Cemetery Grant

Council noted payments received and arrangements for the 2025-26 Precept and 2023/24 Cemetery Grant.
.

8.To consider a request regarding provision for a National Grid connection for the temporary Shop facility in the Community Council Car park.

A representative from the group presented the proposal plans to site a steel container or cabin near the entrance and seek temporary planning permission for 12–18 months.

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They intend to approach Compass for funding to establish a formal community interest structure, while also considering Cavo funding and selling community interest shares.

To enable providing power for the shop, the group have requested approval from the Council with regard to applying for a National Grid connection to be installed at the car park, with the proviso that should the project folds within six months, a £400 exit fee for connection removal will be built into funding bids.

Council resolved that the group could seek permission from National Grid to install a connection in the car park.

Additionally, Council agreed to put the proposal on the website but advised that the group should bring forward their consultation to the public as soon as possible to gauge requirements/public opinion ahead of preparing a planning application.

Proposed: EK Seconded: EJ

9.To review project progress regarding Cymru Football Foundation Grant aided works ongoing to the Hall Changing rooms and Storage Shed.

Regarding assessment of completion of works it was noted that specified rooflights and wire guards had not been included as part of the storage shed build and that regrading of the bank is still needing to be completed.

10.Correspondence.

a. Audit Wales: Audit Notice 2024-25 – Councils having a FULL audit
2024-25:Bridgend, Neath Port Talbot, Swansea, Carmarthenshire, Pembrokeshire, Ceredigion, Swansea.

b. Belltown Power: RE: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October – Follow Up
i. Following consideration of this correspondence Council resolved to draft an MOU to facilitate progressing formation of a board and invitations issued to representatives.
ii. It was also considered that any newly formed should remain regarding governance within the Community Council.
iii. Council resolved to have an EGM to consider this matter.

c. One Voice Wales
i. Senedd report published on Role, Governance and Accountability of Community and Town Council Sector.

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ii. Digital Guidance.

d. Welsh Government.: Trosglwyddo swyddogaethau o Banel Annibynnol Cymru ar Gydnabyddiaeth Ariannol i Gomisiwn Ffiniau a Democratiaeth Cymru / Transfer of functions from the Independent Remuneration Panel for Wales to Democracy and Boundary Commission Cymru.

Council noted correspondence in addition to points raised in for b), Council noted other correspondence but raised no further matters.

11.To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.

12. To consider organising an event for the forthcoming VE celebrations , incorporating activities to raise money for the Air Ambulance charity.

i. Council considered recent grant opportunities put forward by Cynnal y Cardi (project deadline for delivery of the 31/01/25, & application deadline 01/05/2025 requiring match funding.)
ii. Council resolved to hold a public meeting to consider the application at 7:30 pm on 22/04/2025.
iii. DLJ/RE/EJ &PP to lead on application completion and to feedback to Council at the next meeting.
Proposed: P.P. Seconded: E.J.

13.To consider arrangements for an opening ceremony event to be held for the new hall changing room.
Council agreed to consider this at a subsequent meeting, following confirmation of completion of the works.

14.To consider a matter raised by a resident concerning trees adjacent to the old cemetery at the churchyard.
i. Council noted that tree works required at the churchyard would come under the responsibility of the church and that the resident would need to contact the Vicar to discuss this matter.
ii. Council also considered matters regarding the burial grounds and resolved to carry out an inspection within the next month to note and address issues, in preparation for the annual clear up.
iii. A member also raised that earlier within the week a resident had reported hearing shooting near to the cemetery at 7 am , Council noted this concern.

15.To receive a report from the PCSO

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i. One member expressed concern regarding the perception of a lack of presence of the PCSO within the village.
ii. Council noted that Police had been going ‘door to door’ regarding gathering information concerning a local incident of car vandalism .P P- raised lack of presence of PCSO in the village and is concerned.
iii. A member raised that resident had reported road safety issues regarding logging lorries coming through the centre of the village and also the lack of pavements in some areas of the village, adding to further resident safety concerns, especially as regards the safety of children walking within the village in the light of increased traffic especially heavy good vehicles.

16.County Councillor’s report on matters arising from Ceredigion.
The member reported it was a relatively quiet period regarding new reporting, however building on continuing improvements regarding waste collection, that County Council refuse collections would be extending provision to Good Friday and the upcoming Bank holiday periods.
Bin Lorries will collect on GF/BH.

17.Planning applications
None.

18.To receive a report from the Village Hall and Recreation Grounds committee.
i. A member of the committee confirmed costs for ‘no dogs notice’ fixings & it was proposed to make a decision regarding presence of dogs( e.g. notices could be relocated to village cut throughs and Hyfrydle)
ii. The Hall committee have therefore agreed to make payment to enable fixings to be ordered asap
iii. It was also agreed that as an anti-vandalism measure that notices for the Hall grounds should be placed up high on posts/railings.

19.Questions to the Chair.
i. One member feedback regarding ongoing costs for defibrillator and it was considered that the new unit proposed to be installed at the hall would be covered by raised funds going forward.
 Summary costs were noted as: £1100 cost of defibrillator/Cabinet £582.00/£317.20 annual cost.
 Following on from the previous point it was also considered to purchase a similar model to that located in the village square.

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 It was also considered that approaching the Public Health Board & football associations may be routes for help with further funding for the defibrillator ;
 EJ to approach JJ and RE to approach Mark Hughes in the future to find out what is possible via football associations.
ii. One member also raised issues/queries to be put through to CLIC as follows: – visitors becoming lost due to lack of signage for the village- request required to verify when new ones will be installed.
 Bob cat-Appreciated work completed on roads leading out of the village towards Lampeter done but levelling of the surface and removal of debris under hedges now requiring removal as will be obstructive for future hedge trimming operatives.
 Branch near Abercarfan- and Nant Derwyn is hanging off utility wires and requires reporting.
 There are also potholes near Hyfrydle towards Garth that require attention.
 Sheep on the road reported as being in the same place in recent times and requires reporting to the PCSO.

Date of next meeting:
12/05/2025.

Meeting ended 21:50 pm

1139

Minutes of the Ordinary Meeting of the Council held on Monday 10th March 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans, Eirwen James , Emmanuel Kincaid ,Caryl Jones, , Gareth Jones, John Griffiths.
1.To receive apologies.
Cllrs : Bethan Griffiths, Rhodri Evans, Pat Parry

2.Personal Matters.
Congratulations were extended to the YFC on a successful pantomime performance well received by all.
Council noted that Councillor Angela Evans had resigned as Councillor for Llanddewi Brefi Community Council.
It was also noted that Ann Jones was to be appointed as High Sherriff of Dyfed on the 25th March 2025, Bethesda Chapel , Llanddewi Brefi.
3.Declarations of interest.
None.

4.Public participation. Public participation.
None.

5. To confirm the minutes of the Ordinary Meeting held on 10th February 2025.
a) Minutes for the Ordinary Meeting held on 10th February 2025 were approved by Council
Proposed E.J. Seconded: C.H.

6.Matters arising from the minutes.
9 b iii- amend to Public Toilets.
15. ii. correct Ffos-y-ffin spelling.
15iii) DJL- attended meeting- hoping in year/two more funds would be available. At this time.

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7.Financial report
a. To approve the bank reconciliation for the period ending 28th February 2025.

Council Approved the reconciliation ending 28th February 2025.

Balances per bank statements at 18/02/2024
i. Current a/c £100.00
ii. Reserve a/c £1,653.11
iii. Reserve a/c £32,469.55

Council noted balances

b. Authorisation of payments.

i. Krystal £98.39 LG (Misc. Provisions) Act 1976 s.19
ii. S Jones £216.00 LG (Misc. Provisions) Act 1976 s.19.

c. Staff and confidential payments: £369 .78 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.

d. Authorisation of payments for CFF Grant Aided works for the Hall Changing Rooms and Storage Shed.
i. Goelst UK Ltd Cubicle rails (CFF project)£ 1,113.04 £ LG (Misc. Provisions) Act 1976 s.19 .
ii. Furniture@Work Ltd Lockers and benches (CFF project) £5,907.60 £ LG (Misc.Provisions) Act 1976 s.19.
iii. Direct Fabrics Shower curtains (CFF project)£ 549.00 £ LG (Misc.Provisions) Act 1976 s.19.
iv. G Davies Contract 1-interim payment 1 (CFF project) £4,047.35 £ LG (Misc.Provisions) Act 1976 s.19.
v. L Davies Contract 2-interim payment 1 (CFF project) £6,772.65 £ LG (Misc.Provisions) Act 1976 s.19.
vi. Steel Fabricators (Wales) Ltd Contract 3-interim payment 1 (CFF project) £4,800.00 £ LG (Misc.Provisions) Act 1976 s.19.
e. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT Telephone & broadband :£57.19 LG (Misc. Provisions) Act 1976 s.19.
ii. Barclays Bank -Commission charges.

Council approved payments b- e but noted that for c that one payment to HMRC x though approved in Feb 2025- did not go out however due to issues with electronic banking services.

f. Payments received.
i. Bank Interest & Loyalty received.
ii. TE Jones £550.00 LG (Misc. Provisions) Act 1976 s.19

Council noted payments received.

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8. To consider a request for a donation to Cylch Ti a Fi Llanddewi Brefi.
Council resolved to cover costs of £300 to the hall committee for room hire, with payments to start from 1st September 2025.

It was agreed however, that in line with previous donation requests that the group would need to provide a copy of their accounts. GJ to submit request, send to clerk.

9. To confirm the award of contracts on the basis of quotations received in relation to the Cymru Football Foundation Grant aided work to the Hall Changing rooms and Storage Shed.

Council had authorised first payments according to forecast- It was also noted that the Clerk is to sign these off and report final figures at the next meeting.

10. Correspondence.

a. Belltown Power: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October – Follow Up.
b. Ceredigion County Council:
iii. Estyniad i Ymgynghoriad ar Ganllawiau Cynllunio Atodol Drafft / Extension to Consultation on Draft Supplementary Planning Guidance.
iv. Bwletin Costau Byw Ceredigion: Iechyd a Lles | Ceredigion Cost of Living Bulletin: Health and Wellbeing
v. Hyfforddiant Cod Ymddygiad i Gynghorwyr Trefi a Chymunedau 11/2/25~Code of Conduct Training Town & Community Councillors – Dogfennau/Documents.
c. Boundary Commission Wales:Rhaglen Arolygon Etholiadol 2025 Electoral Review Programme.
d. Dyfed Powys Police: Cynllun Heddlu a Throseddu 2025 – 2029 I Police and Crime Plan 2025 – 2029.
e. Green Gen Twyi- Teifi:Lansio ymgynghoriad Green GEN Tywi Teifi Consultation Launched
f. One Voice Wales
vi. Use of General Powers of Competence.
vii. Postponing the Annual General Meeting.
g. Welsh Government.:Adroddiad Blynyddol Panel Annibynnol Cymru ar – Gydnabyddiaeth Ariannol 2025 i 2026 | Independent Remuneration Panel for Wales – Annual Report 2025 to 2026
Council noted correspondence 10 a-g,
Additionally, for
10a. Memorandum of Agreement- need to look at legal advice 1,500 on offer. DJL/RE- to enquire locally who may be able to assist.
10g. Council noted the report had been received.

11. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.

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12. To receive a report from the PCSO
Council noted PCSO’s report, but no matters were raised.

13. County Councillor’s report on matters arising from Ceredigion.

No report received.

14. Planning applications
a. To consider acknowledgement concerning the following applications:
A250122 – Recreation Ground Adjacent to Llanddewi Village Hall Llanddewi Brefi, Tregaron, SY25 6RX.
Council noted the acknowledgement for application A250122.

15. To receive a report from the Village Hall and Recreation Grounds committee.
• Members of the committee reported that the last round of solar payments for electricity generated were outstanding and required follow up to progress.
• It was also noted that consideration of arrangements for migration of phone and broadband services was required and that a committee member would be contacting the BT local business team for a quote shortly.
• Another committee member was also looking to source a new post for the Dewi Stars Flood light post damaged in recent storms.

16. Questions to the Chair.
• A member raised the requirement that it will be necessary soon to consider storage solutions in the Hall, as some facilities previously used will not available on completion of the CFF grant works.
• Following the previous question raised It was suggested that perhaps storage could be incorporated on the back wall of the Neuadd.
• One member also noted that the roof slates at the head of the valley gutter above the kitchen and bathroom is still in need of repair.
• One member also raised the requirement for Asbestos and Legionella registers and a system for regular inspections to be put in place, now the hall works are nearing completion, a prerequisite of which will be to complete the roof repairs as per the previous point raised.
• One member also raised that there was a further issue regarding the roof void not having ventilation installed along with the insulation works carried out by Severn Wye and that this situation should be checked with the Local Authority Building Control officer to ascertain what would be required to regularise the situation.
• One member also feedback regarding local pricing for purchase of notices to install on Hall grounds regarding the committee’s commitment to a ‘No policy within hall grounds or buildings. However, costs are still required for suitable fixings to enable these to be attached to railings/gates at the entrances to the hall grounds and to Penuch Street and the Children’s play park.
• One member also agreed to fix and restain the bench near Hyfrydle.

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• It was also reported by another member that a £17.10 donation has been raised by the Caffi Dewi for defibrillator funds, which would be passed onto the Clerk shortly,

17. Date of next meeting.
Ordinary Meeting to be held on 14/04/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:50 pm.

1134

Minutes of the Ordinary Meeting of the Council held on Monday 10th February 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid ,Caryl Jones, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths, Angela Evans, Gareth Jones, John Griffiths.

2.Personal Matters.
Council congratulated Ann Jones on her appointment as High Sheriff of Dyfed.
3.Declarations of interest.
None.

4.Public participation. Public participation.
Members of the Public were present and allowed to put forward comments in accordance with the 15 min rule within the Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 10th February 2025.
a) Minutes for the Ordinary Meeting held on 13th January 2025 were approved by Council
Proposed D.J.L. Seconded: E.J.

6.Matters arising from the minutes.
None.
7.Financial report
a. To approve the bank reconciliation for the period ending 31st January 2025.

BANK RECONCILIATION 31/01/2025

Balances per bank statements at 17/01/2025
Current a/c  100.00
Reserve a/c  1,653.11

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Reserve a/c  10,969.44
Total 12,722.55
Less unpresented cheques at statement date (1,289.90)
Add receipts since statement date 50.00
Add petty cash balance 85.62

Total balance to agree with cash book at 31/12/2024 11,568.27

less CAVO Grant-Caffi Dewi (Hall fees) (1,000.00)
less youth club reserves (361.49)
less defibrillator reserves (2,807.73)
General Reserves 7,399.05

Council Approved the reconciliation ending 31st January 2025.

b. Payments authorised 10/02/2025:

Confidential Staff and confidential payments £ 462.18 LG (Misc.Provisions) Act 1976 s.19/
Local Government Act 1972, s.112
L Zanoni Reimbursement of Clerk’s expenses (Zoom; Nov 12 2024-Feb 11, 2025 ) £ 46.77 Local Government Act 1972, s.111
BT Telephone and broadband – 25/01/2025 £ 57.19 LG (Misc.Provisions) Act 1976 s.19
Barclays Bank Commission charges 13 Dec 2024 to 12 Jan 2025. £ 23.15 Local Government Act 1972, s.111

Council authorised all payments presented .

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c. Recurring payments- confirmation of ongoing variable direct debit instructions:

Council approved recurring payments as presented in b) above.

d. Payments received to 31/01/2025:

Council Noted payments received as detailed above.
Sioe Llanddewi Brefi Wreath reimbursement £ 25.00
Llanddewi Brefi Village Hall Wreath reimbursement £ 25.00

8. To confirm the award of contracts on the basis of quotations received in relation to the Cymru Football Foundation Grant aided work to the Hall Changing rooms and Storage Shed.

i. EK confirmed that the Village Hall have been awarded Ceredigion Community Grant funding of £5,397towards the cost of the project.
ii. Council has also been given permission to proceed from Cymru Football Foundation (CFF), regarding grant award for Hall Changing rooms and Storage Shed.
iii. RE- spoken to M Hughes (CFF) about defrayed payments for the works proposed he is content to do so and has assured payments will be reimbursed within 2 days of presentation.
iv. EK has presented a cash flow forecast which indicated a spend of 23,184 by the end of February 2025
v. It was resolved that a non-material amendment application would be submitted regarding amended finishes for the shed and £115 planning fees were also approved.
vi. CFF have also made a request to come to take drone footage for progress updates.
vii. Council resolved that the Clerk is to sign on behalf of the Council and issue the contracts to the approved contractors.
viii. Payments were also authorised in respect of the Cymru Football Foundation grant project, in accordance with the cashflow forecast presented. The exact amounts to be notified to the chair and vice chair with supporting invoices prior to payment and reported at the next council meeting.

ix. Council approved the following quotations, including non- recoverable VAT:
Contract 1- Changing room Works : £24,500
Contract 2- Changing Room Works- Mechanical and Electrical: £12,500
Contract 3-Construction of Storage Shed: £12,360.

Points i-ix -Proposed: CJ Seconded: EJ

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9. Correspondence.

a. Belltown Power
i. Re: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October
b. Ceredigion County Council:
i. Consultation on Draft Supplementary Planning Guidance.
ii. Code of Conduct Training Town & Community Councillors 11/2/25
iii. Update on the Future Provision of Llanddewi Brefi Public
c. One Voice Wales
i. Shaping my work as Older People’s Commissioner

Council noted correspondence 9 a-c, but no matters raised.

10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.

11. To receive a report from the PCSO
Council noted PCSO’s report, but no matters were raised.

12. County Councillor’s report on matters arising from Ceredigion.
i. During the report from the County Councillor following points noted:
• Council Tax rates may likely be raised by 10 %- in the coming financial year.
• The budget will be announced on 03/03/2025.
• Concerning progress made regarding improvements regarding county refuse collection, there was commitment form the County Council remain committed to ensure current service level would continue.

13. Planning applications
None received.

14. To receive a report from the Village Hall and Recreation Grounds committee.
i. It was reported that the Annual Charity Return has been submitted.
ii. April 7th has been set for Hall AGM.

15. Questions to the Chair.
R.E reported the following
i) A CAVO/Warm Hub visit to Caffi Dewi is planned in the coming month for which Café volunteers have been advised
ii) It was noted that a Right of Access has been secured at Esgair Garn.- above Ffosyffin.
iii) Severn Wye have advised the Council that 16 additional Solar PV Panels will be installed on the hall roof/ and will put another light on the corner of the Neuadd and towards the play area.

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iv) Regarding the current installation- Issues have been reported with the lights currently coming on in the day.
v) A request to resume Cylch Ti a Fi sessions has been received- EK- has confirmed that Friday mornings are free for the moment.
vi) EJ- raised that signs at both ends of the Village both ends are missing. In the light of planned visits to the village from dignitaries ,it was suggested that there a clean-up of the village be organised and the broken bench near Hyfrydle stored ready for repairs.
vii) Cleark also requested to organise a new flag prior to forthcoming visit.
viii) RE: reported that after recent highways inspection following noted:
a. Tar and chippings near the estate, looking into bringing sweeper to pick up loose chippings
b. Drains on approach to Church being looked
c. Signs have been ordered waiting on arrival.

16. Date of next meeting.
Ordinary Meeting to be held on 10/03/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:50 pm.

1128

Minutes of the Ordinary Meeting of the Council held on Monday 13th January 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Caryl Jones, John Griffiths, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths, Angela Evans.

2.Personal Matters.
Chairperson extended thanks everyone who came to help with taking down the tree and all who were involved with organising the Carol singing and Santa event at Caffi Dewi December.

3.Declarations of interest.
Cllr: Emmanuel Kincaid declared an interest with regard to item 8d.

4.Public participation. Public participation.
Members of the Public were present and allowed to put forward comments in accordance to the 15 min rule within the Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 13th January 2025.
a) Minutes for the Ordinary Meeting held on 13th October 2025 were approved by Council
Proposed P.P. Seconded: E.J.

6.Matters arising from the minutes.
Minutes amended to note Cllr Gareth Jones was not in attendance at the December Meeting.

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7.Financial report
a. To approve the bank reconciliation for the period ending 31st December 2024.

BANK RECONCILIATION 31/12/2024

Balances per bank statements at 18/12/2024
Current a/c  £ 100.00
Reserve a/c £ 1,653.11
Reserve a/c £ 8,455.78
Total £ 10,208.89
Less unpresented cheques at statement date (966.90)
Add receipts since statement date 3,088.48
Add petty cash balance 85.62

Total balance to agree with cash book at 31/12/2024 12,416.09

less CAVO Grant-Caffi Dewi (Hall fees) (1,000.00)
less youth club reserves (361.49)
less defibrillator reserves (2,807.73)
General Reserves 8,246.87

Council Approved the reconciliation ending 31sth December 2024.

b. Payments authorised 13/01/2025:
C Jones Reimbursement of expenses (Mince Pies) £ 16.90 Local Government Act 1972, s.145
J M Y Edwards Mulled wine – Xmas event £ 90.00 Local Government Act 1972, s.145
G Driver Electricity-Xmas tree £ 25.00 Local Government Act 1972, s.144
Audit Wales Ffioedd Archwilio 2023/24 Audit Fees £ 308.00 Local Government Act 1972, s.111
Confidential Staff and confidential payments £ 407.93 LG (Misc.Provisions) Act 1976 s.19/
Local Government Act 1972, s.112

Council authorised all payments presented .

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c. Recurring payments- confirmation of ongoing variable direct debit instructions:

BT Telephone and broadband – 25/12/2024
£ 57.19 LG (Misc. Provisions) Act 1976 s.19

Barclays Bank -Commission charges 13 Nov – 12 Dec 2024.
£ 9.70 Local Government Act 1972, s.111

Council approved recurring payments as presented above.

d. Payments received to 31/12/2024:

Barclays Bank Interest 2/9-1/12 £ 6.16
Barclays Bank Interest 2/9-1/12 £ 38.27
Llanddewi Brefi W I Wreath reimbursement £ 25.00
Dewi Stars Wreath reimbursement £ 25.00
Capel Bethesda Wreath reimbursement £ 25.00
Capel Bethlehem Wreath reimbursement £ 25.00
Pwyllgor Lles a Diwylliant Wreath reimbursement £ 25.00
Eglwys Llanddewi Brefi Wreath reimbursement £ 25.00
Clwb Ffrindiau Wreath reimbursement £ 25.00
Llanddewi Brefi W I Bois y Rhedyn-Defib.donation £ 250.00
Llanddewi Brefi W I WI-Defib.donation £ 476.16
Llanddewi Brefi W I YFC-Defib.donation £ 705.10
Llanddewi Brefi W I Caffi Dewi-Defib.donation £ 341.17
CYMDEITHAS MUDIADA CAVO WARM SPACES £ 1,000.00

Council Noted payments received as detailed above.

8. To consider budget proposals and approve the precept for 2025-2026.
Council resolved to approve precept of £18,000 as proposed.
Additional note:
Council resolved that the Chairperson would draft a letter to advise Ceredigion County Council that The Community Council would not be in a financial position to adopt the Public Toilets as this- would wipe out our reserves entirely-.
In addition, Hall committee costs now incurred as a result of decisions made in the recent Boundary Commission final proposals have also placed additional burdens

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on the Council precept. It was also to be noted that no Public Consultation concerning this matter had been conducted held yet.
Proposed: EJ Seconded: DLJ-
To be noted EK/Clerk declared an interest and left the room during discussion concerning the Clerk’s salary, during consideration of the budget proposals.
9. To approve the Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2024.
Council resolved to approve the Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2024
Proposed: EJ Seconded: RE

10. To consider the revised offer and conditions for the Hall Changing room and Storage Shed Grant.
It was confirmed to Council that a Grant Offer had now been presented which will need to be spent by 31st March 2025 with the following actions progressed:
Local Contractors have been approached.
Clerk and Dewi Stars Chairperson have signed the requisite forms, and Council is now awaiting permission to proceed letter.
it was also noted that no publicity should be issued before permission is received.
Proposed: RE Seconded: DLJ.

11. Correspondence
a. One Voice Wales
i. Pwyllgor Ardal Ceredigion – Ceredigion Area Committee 14.1.25
ii. Consultation on Reforms to the Compulsory Purchase Process and Compensation Rules
iii. REVIEW OF SENEDD CONSTITUENCIES // AROLWG O ETHOLAETHAU’R SENEDD
iv. Age Without Limits Day: Micro-grants for Age-friendly Communities // Diwrnod HeneiddiHeb Gyfyngiadau: Micro-grantiau ar gyfer Cymunedau sy’n Dda i Bobl Hŷn /
v. IMPORTANT / PWYSIG FW: Law Commission consultation on Burial and Cremation law reform.
b. Hywel Dda:
i. Swydd wag – Aelod Annibynnol (Cymuned) / Independent Member (Community) vacancy.
ii. Hywel Dda University Health Board Stakeholder’s Group
c. Yes Cymru: Stad y Goron – Crown Estate

All Correspondence Noted- by Council but no matters raised.

12. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.

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13. To consider applying for planning permission to site a mobile shop facility in the Council Car Park.
One Member raised that the independent group meeting was not advertised and that they would have liked to attend the meeting.
It was reported by another member who had attended the meeting that other avenues being explored concurrently regarding use of the Church Hall and that the Vicar currently is looking at funding to enable costs for the proposal.
Council resolved that in principle they would apply for planning permission to site a temporary shop facility in the Council Carpark.
Proposed: EK Seconded: PP.

14. To receive a report from the PCSO
PCSO had requested to attend via Zoom but was having connection issues, so report passed to Clerk during meeting via e-mail, with no crimes to report for the period .
However, members raised concerns with parking in the village again, especially regarding pavements being blocked in the centre of the village and requested that these concerns be passed onto to the PCSO to look into this again as soon as possible.

15. County Councillor’s report on matters arising from Ceredigion.
a. Workshop re:4 schools due to close- Cabinet has gone back to the first part of the consultation matters, reprieve now for these closures until 2026 at present.
b. Budget workshop held- not happy with proposal- 9.7 increase on top of Council Tax currently proposed.
c. In Services have improved since last round of investments- decision to keep0 .5 million to keep this service standard in place.
d. Budget Scrutiny in February and Council Tax rate will be set then.
e. Boundary Changes still with the Minister- but The County Council asked for workshop to argue the case and are presently waiting to hear on Minister’s decision.
f. Regarding proposals to move 6th form provision to one location though noted that this could provide would a large saving to the Local Authority some cabinet members are presently arguing this may not translate into substantial savings long term.

16. Planning applications
None received.

17. To receive a report from the Village Hall and Recreation Grounds committee.
i. 7 Wye- EK outlined difficulties concerning lack of communication & the handling of the grant and current much reduced & revised proposal.
ii. 7 Wye proposing to replace electrical fittings as is with LED’s Insulation and ventilation for meeting room and battery storage, rest of wish list now not being considered.
iii. The Project Manager advised that they had apportioned funds of £70K from other projects to deliver the much larger project proposal but has returned majority of these now in light of

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structural works not being able to be carried out following surveys carried out late in the Autumn by 7 Wye.
iv. EK noted that some of the figures put forward were still incorrect and had made this clear to 7 Wye.
v. Asbestos Testing also has to be done pre commencement of works by 7 Wye and notice required.
vi. Hall Committee members & Council noted that this was a disappointing result, after previous discussions and wished this conveyed back to 7 Wye.
vii. EK also confirmed that there were dates in February 3rd- 7th are currently set aside to do the insulation works.
Dates are also pencilled in for contractors from Gloucester to achieve electrical works regarding snooker room batteries 27-29th January.( EK to check no bookings)
viii. EK confirmed that 7 Wye would also be looking into emergency lighting requirements as Statutory requirement-This will however require additional circuits.
ix. 7 Wye are presently considering installation extra lighting Circuit in the hall to achieve mood lighting- no further reports back on the Stage lighting proposal.
x. EK will follow up now on statutory requirements regarding emergency lighting and feedback.
xi. EK will also request to have sight of costs re Emergency lighting – option to get fittings and that Hall would then pay for local contractor to connect up feed to emergency lights.
xiii. Hall Committee do not want battery installed outside of the hall at extra costs.

18. Questions to the Chair.

i. A Member raised ongoing issue that the village signs had still not been replaced
ii A Member raised that there should be an inspection of some Graves in April as there appear to be issues resulting from storm damage
iii A Member also raised an issue with trees at Pont Llanio requiring attention following on from storm damage.
iv. it was also noted that the old School sign near the Hyfrydle estate had fallen down and would require attention.
v. A member raised that there was an issue with blocked drains at Prysg.
vi. A member raised an ongoing issue with tree trimming request from a resident in Penuch street.
vii . A member raised that there had not been an agenda point to allow for consideration of a Public Consultation within the community regarding proposed Wind Farm development.
The Clerk confirmed that no suggestions had yet been received from members and so there was nothing to consider as a matter for this meeting. It was suggested that perhaps a point to consider this matter could be included on the February Agenda.

19. Date of next meeting.
Ordinary Meeting to be held on 10/02/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:30 pm.

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Minutes of the Ordinary Meeting of the Council held on Monday 9th December 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid, Caryl Jones, Bethan Griffiths.
1.To receive apologies.
Cllrs : John Griffiths, Pat Parry, Angela Evans.

2.Personal Matters.
Thanks were extended to all local residents and businesses who have been out clearing roads after recent storms.
3.Declarations of interest.
Cllr Emmanuel Kincaid declared an interest with respect to item 13 of the Agenda.

4.Public participation. 
Members of the Public were present and allowed to put forward comments in accordance to the 15 min rule within the Standing Orders as outlined by the Chair.

1) Re:- Dogs in the Recreation Grounds
• Case of dogs- total ban not working- but agree should be something- football pitch is important.
• Older people with dogs not a space for people to take their dogs-
• Could dogs on a lead be a compromise- encourage people to pick up.
• Thought there would be many people who would be wiling- present alienated.
Council consideration & Member replies:
• Hard to separate football/recreation grounds and the children’s play park-dogs can get in anywhere.)
• Have approached some residents with dogs regarding this matter but response unco-operative/rude.
• Council would be responsible to clean the area and remove dog mess as commercial wate: recent dog park proposal failed as this aspect had not been considered.
• County Councillor could look for further solutions at county areas meetings.
• Mixed messages on signs currently, hall committee members will look into this.
• At present whilst other solutions are considered by the Hall Charity Committee it was considered best ban remains at present.

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2) Matter Re:- Parking in Penuwch Street.
• Penuwch street- concerns raised that this is currently being used as a parking place.
Council Consideration & Member replies:
• Non-residents should not be parking there
• Council have brought up similar issues noted elsewhere in the village to the PCSO and suggested this could also include regarding escalating issues with parking within the village. should these continue to occur.
5. To confirm the minutes of the Ordinary Meeting held on 11th November 2024.
a) Minutes for the Ordinary Meeting held on 7th October 2024 were approved by Council
Proposed E.J. Seconded: C.J.

6.Matters arising from the minutes.
3- Amend ‘Manny’ to’ Emmanuel’ for consistency.
17 i- EK wanted to note both left the room after declaring interest.

7.Financial report
a. To approve the bank reconciliation for the period ending 31st October 2024.
Council Approved the reconciliation ending 30th November 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Burial Costs.
Council Approved payments i & ii
Recurring payments – confirmation of ongoing variable direct debit instructions:
iii. BT – Hall telephone & broadband.
iv. Bank charges.
Council Approved recurring payments.
c. Payments received.
i. Bank Interest & Loyalty received.
Council Noted payments received.
8. To review the budget for 2024-2025 and consider budget proposals for 2025-2026.

a) Include £3K in the draft budget 25/26 for consideration regarding legal cost/advice to the Village Hall Charity regarding potential transfer of assets to a charitable incorporated organisation.
b) Community Toilets:
i. RE- suggested that we consider provision of the public toilets in the draft budget proposal in January 2025.
c) Defibrillator:
i. Caffi Dewi- hoping to raise money for the defibrillator from Carol singing. Funds received will be noted as earmarked reserves.
ii. Suggestions for an additional defibrillator at the hall and the running costs and maintenance would need to be considered by the Hall committee.

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9. Correspondence
a. Audit Wales: 2023-24 Completion of audit
Council has received an unqualified audit-opinion for year ending 31st March 2024 ,no concerns with any figures/documentation received.
Noted line 2 and line 6 both understated but no effect on balance carried forward- to be amended in the 2025 Audit.
The Notice of Conclusion Of Audit And Right To Inspect The Annual Return For The Year Ended 31 March 2024 was published on the council’s website and noticeboards on 12/11/2024.
The following comments from the Auditor General’s report were noted, and the relevant amounts will be restated in the next return:
Incorrect income from taxation and total other payments figure – The Council has reported within line 2 a precept figure which includes a deduction made by the Unitary Authority for costs to be paid to the authority which should have been included within line 6. Therefore, line 2 and line 6 are both understated. There is no effect on the balance carried forward.
Write back of unpresented cheques – Line 3 includes £600 in relation to an unpresented cheque which was written off in the year. This should have been included as a negative entry within total other payments.

b. CAVO: Community Transport – an exciting opportunity
Noted there were issues County Council member with responsibility looking at the matter currently.
c. Cyngor Sir Ceredigion County Council
i. Ceredigion Community Safety Strategy 2024-2027.
EK to put links to English translation for draft minutes.
ii. Public Toilets – Updated Operational Costs.
Put as separate agenda point for consideration before Draft Budget consideration for approval January 2025
iii. Consultation: Off Street Parking places.
Date has passed- but EK to put links to the minutes.
iv. Project Engagement Opportunity.
EJ- to register- to get follow up notes to feedback./also forward to Sally for Caffi consideration 10/12/24
d. One Voice Wales
i. FW: CONSULTATION: Wales COVID-19 Inquiry Special Purpose Committee – UK-Covid Inquiry Module 1 Report.
Noted
ii. MPORTANT: Information on RAAC in Buildings.
Noted.
iii. Digital Guidance – Cloud Storage.
Noted.
e. Hywel Dda:RE: Cyngor Cymuned Llanddewi Brefi Community Council -Consideration of Community Concerns received regarding proposals for Tregaron Community Hospital- Sept 2024.
Noted.

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10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
Noted.

11. To receive a report from the PCSO
None received.
12. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the November /December period:
o Judicial Review- 4 schools’ reprieve- Informal Consultations now back in process and decisions delayed.
o Storm has been a major issue- e.g. Penuwch street and other areas of LB and Ceredigion without power supply.( Extended thanks to Caffi Dewi for offering respite for anyone wishing to come to the session am.
o Leisure Centres open for those needing showers.
o National Grid- reviewing process- contingencies not in place sufficient to mitigate aftereffects of Storm Darragh.
o Contact and Claim form – should be done automatically RE will send via FBk.
o Caffi Dewi- gauging response and will contact RE if extra sessions needed and will advertise accordingly to give warm hub assistance to those in need after storm.
o Warm hubs grant £ 1 K secured.
o Village Shop meeting also held 05/12/24. Matters to be raised in Questions to the Chair(EK)
o Councll Consultation- Feedback- other member: No real forum discussion possibilities. Had excellent schools’ inspections/Hafan y Waun- dementia and medical care facilities available- later being expanded and staff being trained- extra to deal with dementia care.( part funded by Hywel Dda)
o University Course now in place ( as per last point to train in Dementia Nursing)

13. Planning applications
a. To consider the following applications:
i. A240781 – Esgair Garn, Llanfair Clydogau, Lampeter. SA48 8LL .
EK declaring an interest.
Council raised no objections- Clerk to note.
ii.A240848 – Tanlan, Llanddewi Brefi, Tregaron, SY25 6RL.
Council raised no objections- Clerk to note.

14. To receive a report from the Village Hall and Recreation Grounds committee.
o 7 Wye- update DLJ at last meeting with contractor feedback that confident we would receive the grant and they will be coming back with quote asap.
o Regarding extra storage battery- considered space at back of the hall too far away but contractor suggested to put them under the windows in the meeting room.
o External lights- on top of all doors there will be sensors and floodlighting increased towards the end of the building.
o End of Jan 2025 deadline.
o Floodlights- Following recent storm damage noted the posts were rotting EK to check with Zurich for extent of the cover, concerning these.

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o Hall Changing Rooms and Storage Shed Grant- RE tried to contact again but Project Manager currently on bereavement leave- meantime quotes being gathered for submission to grant body.
o Work to finish end of Feb 2025.

15. Questions to the Chair.

i. A member had made enquiries with a local provider as per discussion in meeting of 11/11/24 regarding methods for payment in other burial authorities and findings regarding payments and grave digging arrangements were compared and noted. Concerns raised we could be considered as employers with our current arrangements.
Chair to approach both parties concerning current arrangements with proposed alternative solutions and to feedback in next meeting with comments.

ii. With regard to the Village Shop meeting held 05/12/24, it was suggested that the Council could consider submitting a planning application for a temporary mobile shop in the car park to establish demand and feasibility.

16. Date of next meeting.
Ordinary Meeting to be held on 13/01/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:30 pm.