1117

Minutes of the Ordinary Meeting of the Council held on Monday 11th November 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Angela Evans, Caryl Jones John Griffiths.
1.To receive apologies.
Cllrs : Bethan Griffiths, Pat Parry

2.Personal Matters.
Thanks were extended to all who helped with arrangements for this year’s Memorial Event, agreed to be a good and well attended event. Thanks, were also extended to Dyfed Powys Polics and the Fire Service who were also in attendance at the service.
3.Declarations of interest.
Cllr Rhodri Evans declared an interest with respect to item 11 on the Agenda.
Cllr Emmanuel Kincaid declared an interest with respect to item 13 on the Agenda.

4. Public participation.
Members of Public were present and put forward comments in accordance with Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 08 July 2024 and 16th September 2024 & Extraordinary meetings held on the 8th of July , 12th August 2024 & 1st October 2024.
a) Minutes for the Ordinary Meeting held on 7th October 2024 were approved by Council
Proposed R.E. Seconded: A.E.

b) Minutes for Minutes for the Extraordinary Meeting held on 21st October 2024 were approved by Council
Proposed GJ. Seconded: E.J.

6.Matters arising from the minutes.
None.

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7.Financial report
a. To approve the bank reconciliation for the period ending 31st October 2024.
Council Approved the reconciliation ending 31st October 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Burial Costs.
iii. Reimbursement of Clerk’s expenses (Zoom subscription)
iv. Reimbursement of Clerk’s expenses (Flag)
v. Consideration of donation to RBL poppy Appeal and disbursements on behalf of local organisations
Council Approved payments i-v.

c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
Council Approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
ii. Precept – 3rd instalment
iii. Youth Club.
Council Noted payments received.

8. Correspondence
a. BrynCadwgan:
Bryn Cadwgan Energy Park community benefit workshop notes.
b. Belltown Power:
Waun Maenllwyd – 10th October Meeting Draft Notes.
c. Cyngor Sir Ceredigion County Council
i. Ceredigion Community Safety Strategy 2024-2027.
ii. Cynnal y Cardi October Bulletin.
d. Energy Service Wales:
FW: Council Request to meet with a representative
Noted that they could not provide direct advice but have been signposted to other sources of advice/organisations.
e. Llanfair Community Council:
Pylons and Wind Turbines.
f. One Voice Wales
i. Practice Development Note (9) Terms of Reference for Council Meetings
ii. Draft Minutes – Ceredigion Area Committee
iii. Annual Financial Timetable of Actions
iv. Pay Agreement for 2024-25
Practice Notes and Financial timetable noted.
g. Welsh Government
i. Community and Town Councils – Statement of Payments 2023-2024
ii. Section 137 – Discretionary Expenditure Limit for 2025-2026
Noted appropriate sum per elector.

Council noted correspondence presented in points a-g., additional comments also noted above.

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9. To consider the following motions under Standing Order 9b:
a. Proposal for a donation to Gogerddan Hunt.
Council proposed to donate £100 for the Boxing Day Hunting Display.
Proposed E.J, Seconded C.H.
10. To consider arrangements for the Christmas Lights Competition and Festive arrangements.
• Council considered and agreed the following arrangements for Christmas events in the Village:
• Putting up of the tree: 06/12/24( Council also wished to extend thanks to Richard Elliot for donating the Village tree.)
• Switching on of the Tree lights, with mulled wine and singing on the square: 09/12/24
• Best Christmas Lights Competition: Entry forms to be handed in at the New Inn/Caffi Dewi.
• Closing date for the Competition will be 13/12/24,with judging to take place over the 14/15th.
• Results to be announced on the 22/12/24 at Caffi Dewi Singing event, all donations to go to funding the village defibrillator running costs.
Regarding arrangements above:
EK to verify mulled wine requirements with New Inn.
CJ to organise Sledge Hire.
EK to write to Spar Tregaron regarding donations towards mulled wine event.
Council agreed to provide hamper for the best lit house competition with each councillor donating £5 towards the costs. JG to organise.

11. To consider further public consultation regarding the Waun Maenllwyd Wind Energy proposal.

R.E. declared an interest regarding this proposal.
After consideration of the proposal ,Council approved the decision to hold a consultation, with an extraordinary meeting to be held on the 15/01/2025 to facilitate putting together questionnaire content.
All suggestions to be e-mailed to the Clerk by 08/01/2024.
12. To consider whether the press and public should be excluded from the meeting when considering the following items(13 &14) of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that it involves the disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972 as amended).
Council approved this proposal.

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13. To review the Clerk’s salary in accordance with the 2024/25 Local Government Services Pay Agreement.

E.K. and the Clerk. declared an interest regarding this proposal and left the room during discussion.
• Council resolved to implement the local government pay agreement for Clerk/Burial Clerk- scale 9 and increase Clerk’s hours by 8 hrs.
• EK to check budget for allowance for increase and report to Council at the next full meeting of Council.

14. To consider a further tender process for the Hall Changing rooms and Storage building as no compliant tenders were received at the extraordinary meeting held on the 21/10/2024.
• RE/EK had meeting with Representatives to move situation forward and to discuss financial/procurement processes for the tender process.
• It was suggested to break down the contract into smaller components.
• Council also agreed to suspend financial regulations with respect to the limit set for tender processes and to minute during the next Annual General meeting to enable suspension of the current rule with respect to this grant to enable current procurement proposals to move forward and prevent potential loss of funding for the project.

15. To receive a report from the PCSO
PCSO Liza Jenkins attended and in addition to drawing attention to helpful information and leaflets regarding current services provided by Dyfed Powys Police, also presented a comprehensive area report regarding the following concerning crime in the area for the preceding month :
• Hate Crime Awareness week- John Evans is the Support Officer- and reports can be made to him concerning crimes/behaviours noted of this nature.
• £8K theft reported and damage diesel and cab from forester locally. Contact has been made with local agroforestry businesses to warn them of activities happening in the areas. that this has happened.
• Quad bike thefts happening also locally- Llanwnen- close to the road- brazen. May have visited farm previously under bogus enquiry to look over what may be on the premises.
• Advice for preceding to note number plates and report either through the Clerk or direct contact.
• Scam called in call re speeding fine to pay from Llanddewi Residence- Economic Crime team is investigating.
• Winter heating scam also happening- text- recommend blocking, to prevent ID/financial details fraud.
• Scam for gardening services also going on- indexes and ID’s required – please report.
• Cold Caller protection zones in conjunction with Council can be set up – if reports increase- advice to get in touch.
• Also reported :
o Cannabis grows on the increase e.g. Llandysul School.
o Llangybi house sale- probate- found to being occupied whilst vacant- lengthy court proceedings to get situation remedied.
o Dog Attacks reported- please report.
o Drunk driving/drugs be vigilant.

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o Off roading also an issue Teifi pools/Strata Florida
o Public protection- beheaded sheep locally- Police will take action regarding these sorts of incidents
o
Rural Crime Team can come out on request for talks- funding available for branding machinery- will alert Council when available.
PCSO would also like to work in community regarding Safety on the farmyard- would like to work with the YFC on this.
Also highlighted as we go into the colder months that Emergency fridge report container for elderly/vulnerable for first responders and Herbert protocols.( can be obtained from police/chemist/surgery/fire brigade.

Issues raised:
i. Council:-Dog fouling the pitch on Hall and recreation grounds. Had Dog wardens out-, have approached them but some walkers take no notice.
ii. Dewi Stars have approached Council- do inspection every map- get 100/200 quid fine for each dog foul found.
iii. PCSO- will e-mail Ben Young when in office tomorrow am, to get advice. CCTV contemplated.
iv. Parking issues- where thoroughfare narrowed. PCSO had checked but on day when none present.( Gareth Davies?)
v. Suggestion for yellow lines but could pop a note on windscreens.
16. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the October /November period:
• Village sign has not been returned- made a new one but not date yet installed. Ceredigion budget workshop set, to see where the cuts may be.- looking currently at 12% Council tax increase.
• Four Community schools under threat formal consultation has started- coming to an end before Christmas.- goes to scrutiny before February(full Council)
• Rubbish Collection situation going well, South major issue. Will find out about pavement clearing if costed additional service for other Community Councils.

17. Planning applications
To consider the following application:
i. A240721 – Tynllwyn, Llanddewi Brefi, Tregaron. SY25 6NY .

RE/EK declared interest and left the room during discussion.

Council raised no objections concerning this application Clerk to write in to raise no objections.

18. To receive a report from the Village Hall and Recreation Grounds committee.
• Severn Wye – structural report established finally cannot insulate old hall but as now no time to consider looking for funding for other structural works are keen to work together to look into possibility of providing other improvements i.e. lighting design for entire hall/stage lighting/lighting circuits in main hall and consider new boiler and changing room heating and toilets.( also in to increase heating circuit to hall)
• Regarding the Warm Hub Grant proposal being looked into for Caffi Dewi, Council resolved to apply for this award on their behalf.

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• Council decided therefore to delegate submission to R Evans/ E James. Copy of application will be presented at next full meeting of Council.

19. Questions to the Chair.
• The Chair extended thanks to those who turned up for the cemetery clean up before Remembrance Sunday.
• One Member raised the need at some point before the end of the year that help would also be needed/clean organised to shift stored items currently in the snooker room, to restore access to the facilities.
• Clerk suggested that wall mounted document holder be purchased in near future to store leaflets and documents from PCSO/other services

20. Date of next meeting.
Ordinary Meeting to be held on 09/12/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:17 pm.

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Minutes of the Extraordinary Meeting of Council held on Monday 21st October 2024 at 7:30pm at the Llanddewi Brefi Village Hall.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:

Dafydd Lloyd Jones (Chair) Rhodri Evans(Vice Chair) Eirwen James, Angela Evans, Pat Parry, Emmanuel Kincaid, Caryl Jones, John Griffiths, Gareth Jones.

1.To receive apologies
Beth Griffiths.

2. Declarations of Interest.
None.

3) To consider whether the press and public should be excluded from the meeting when considering the following items of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Council approved resolution.
Proposed: DlJ Second :JG.

4) To consider and evaluate any tenders received for the Hall changing rooms and storage building.
Tenders were invited for the Refurbishment and alteration of Community Centre Changing Rooms and Storage building extension.
The work was tendered as two separate contracts –
• Contract 1 – Changing rooms
• Contract 2 – Storage building
Council had approved the invitation to tender and resolved that the contracts would be awarded on the basis of the Most Economically Advantageous Tender (MEAT), assessed on the following criteria, as detailed in the Tender Evaluation document:
• Price – 70%
• Quality – 30%
As the tender was to be assessed on both Price and Quality, the Tender Evaluation document was an essential component of the tender submission, and the Invitation to Tender included the following Checklist:
“The following documents and information must be completed and returned to the Council as part of the Tenderer’s submission:
1. Completed schedule of works.
2. Completed tender evaluation document for each contract tendered for.
3. Completed and signed Form of Tender for each contract tendered for.”
The Clerk had received two envelopes by the deadline for submitting tenders, and these were opened by the Chair in the presence of the Clerk and 8 Councillors.
No tenders were received that complied with all the requirements in the invitation to tender.

Meeting ended 20:05 pm

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Minutes of the Ordinary Meeting of the Council held on Monday 7th October 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Angela Evans, Caryl Jones, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths

2.Personal Matters.
None.
3.Declarations of interest.
Cllr Rhodri Evans declared an interest with respect to item 7 of the Agenda.

4.Public participation. Public participation.
MOP were present and allowed to put forward comments in accordance to 15 min rule within the Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 08 July 2024 and 16th September 2024 & Extraordinary meetings held on the 8th of July , 12th August 2024 & 1st October 2024.
a) Minutes for the Ordinary Meeting held on 8th July 2024 were approved by Council
Proposed E.K. Seconded: GJ.

b) Minutes for Minutes for the Ordinary Meeting held on 16th September 2024 were approved by Council
Proposed R.E. Seconded: GJ.

c) Minutes for Minutes for the Extraordinary Meeting held on 8th July 2024 were approved by Council
Proposed R.E. Seconded: GJ.

d) Minutes for Minutes for the Extraordinary Meeting held on 12th August 2024 were approved by Council
Proposed C.J. Seconded: R.E.

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e) Minutes for Minutes for the Extraordinary Meeting held on 1st October 2024 were approved by Council
Proposed A.E. Seconded: E.J.

6.Matters arising from the minutes.
Find Numbers- items:
Ammendment 16/09/24
Item 16- add in weed clearing.- CJ

7.Financial report
a. To approve the bank reconciliation for the period ending 30th September 2024.
Council Approved the reconciliation ending 30th September 24.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Grass Cutting.
Council Approved payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
iii. GDPR/Data Protection Fee-2024
Council Approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
Council Noted payments received.
e. To consider a request for funding for YFC fireworks event 2024.
RE/CJ/JG- declare an interest.(get forms signed)
Council approved £800 donation to CFFI.

8. Correspondence
a) Bryn Cadwgan Energy Park community benefit workshop notes.
Link has expired- Clerk to request a copy and resend- note deadline for access.
b) Belltown Power:
i. Clarification on proposed workshop-10th October
ii. Draft minutes from Belltown Power Community Offering Workshop
Regarding attendance of the workshop Council resolved the following:
• AE/RE/EK/EJ should attend in addition other councillors to attend if they can even if in listening capacity. Meeting at 6:30 pm.
• Council resolved to invite CEW to a separate meeting asap/Angela Evans to forward details to the Clerk
• Regarding organising public consultation Council agreed this needs to be an agenda point on next meeting- Nov 2024.
c) Hoelion 8:
iii. Public meeting
iv. Noted.
v.

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d) Cyngor Sir Ceredigion County Council
vi. Ceredigion Cost of Living Bulletin
Noted.
e) One Voice Wales
vii. Consultation: Scrutiny of the Welsh Government Draft Budget 2025-26
Noted.
f) West Wales Nutrient Management Board
viii. Stakeholder meeting Minutes 25-09-24
Noted
9. To receive a copy of the Invitation to Tender: Cymru Football Foundation.
Council noted the following:
Closing date 18/10/24 & submission of tenders: 21/10/24
Tender notice to share on FB(EK will forward to C J)

10. To receive a report from the PCSO
PCSO on annual leave and had sent on apologies.
11. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the September/October period
• At scrutiny- opposed to move library to Aberaeron but cabinet to vote this through.
• Budget workshops going on -10% CT raise proposal- heated discussions- may need to work closely with neighbouring authorities and share resources- discussions ongoing
12. Planning applications
None.
13. To receive a report from the Village Hall and Recreation Grounds committee.
Update was received regarding 7 Wye insulation grant proposal for which works require completion by December 2024. The Chair thanked EK for his ongoing work on the project.
14. Questions to the Chair.
• It was decided to set up a What’s App group to facilitate sending out additional reminders regarding additional workshops & Extraordinary meetings of Council
• One member raised a matter brought to their attention regarding overgrowth of vegetation near the Pound Garden and it was decided that some of the Council would carry out a walk and talk around the village to identify areas requiring attention.
• Cemetery- might need a clear up before Remembrance Day- thanks were also extended to S Jones for carrying out hedge cutting adjacent to the cemetery grounds
o DLJ to choose a night- 17/10/24-06:30 pm
o Potholes also noted and require reporting (Pont Llanio junction near the bridge).
o Christmas trees and power supply for lights also need to be included as a point on the agenda in November in addition to consideration of arrangements for the Christmas Competition and Events.
15. Date of next meeting.
Ordinary Meeting to be held on 11/11/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:17 pm.

1112

Minutes of the Extraordinary Meeting of Council held on Tuesday 1 October 2024 at 7:30pm at the Llanddewi Brefi Village Hall.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Dafydd Lloyd jones (Chair) Eirwen James, Angela Evans, Pat Parry, Emmanuel Kincaid.

1.To receive apologies
Rhodri Evans (Vice Chair) Gareth Jones, Beth Griffiths, Caryl Jones, John Griffiths.
2. Declarations of Interest.
None.
3. Public Participation
Members of the Public were present.
4. To consider matters arising from Point 9 on the agenda for the Ordinary Meeting of Council held on the 16 September at 7:30 pm in the Llanddewi Brefi Community Centre.

a) The purpose of the meeting was to discuss and propose commercial terms and structure for Community Benefit Structures (CBS) with respect to potential benefits coming forward in the future from the Belltown Power Windfarm development, prior to planning application submission in early 2025.

b) It was anticipated that some of the most suitable options could be considered and identified, to be taken forward by representatives to the Workshop due to be held on 10/10/24 to discuss with representatives of the other Community Councils previously invited to the workshop that took place on 10/09/24.

c) Members of the public present however, felt that 15 mins was not enough time for them to put forward their own views and consideration and made a request to the Chair (in accordance with standing orders) that they wished to broaden out the discussion.

d) A general debate regarding the development and impact of similar wind farm proposals took place.

e) Although much information came forward regarding the proposal in general, unfortunately there was not enough time left to fully consider the matter proposed regarding CBS options before the meeting closed.

Meeting ended 21:05 pm

1106

Minutes of the Ordinary Meeting of the Council held on Monday 16th September 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones ,Bethan Griffiths, Angela Evans, Caryl Jones, Pat Parry.
1.To receive apologies.
Cllrs : John Griffiths

2.Personal Matters.
Council would like to extend congratulations to all the young people on their successes regarding recent GCSE results.
Also, congratulations and best wishes extended to Cllr Jones and family on the arrival of their new baby.
Caffi Dewi recently reported having raised £500, to which Council extended their congratulations.
3.Declarations of interest.
Cllr Evans declared an interest with respect to point 9 of the Agenda.

4.Public participation.
Council resolved to allow a motion to allow Point 9 of the agenda to be moved to the first matter.
Proposed Emmanuel Kincaid Seconded: Dafydd Lloyd Jones.

5.To confirm the minutes of the Ordinary Meeting held on 08 July 2024 and Extraordinary meetings held on the 8th of July & 12th August 2024 respectively.
Not confirmed within the meeting due to lack of time, these will be considered in the next meeting of Council.
6.Matters arising from the minutes.
To be considered in the next meeting of Council.
7.Financial report
a. Bank reconciliation was not available
i. The following bank balances were noted at 16/08/2024:
Business Current Account £100.00
Business Premium Account (1) £1640.81
Business Premium Account (2) £11,787.15

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Council approved transfer to Petty cash account for Youth Club expenditure of £ 100.00.
b. Authorisation of payments.
i. Staff and confidential payments
(Local Government Act 1972,s.112/ LG(Misc Provisions) Act 1976 s.19) £338.80
ii. One Voice Wales: Membership Fees (LGA 1972, s.111): £136.00
iii. Reimbursement of Clerks Expenses- Zoom (LGA 1972, s.111): £15.59
iv. Reimbursement of expenses: Norton Antivirus LG(Misc Provisions) Act 1976 s.19): £74.99
v. Internal Auditors fees (LGA 1972, s.111): £125.00
Council approved these payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband
Charges from 25/08/2024 (L.G.(Misc Provisions)Act 1976 s.19). £57.19
ii. Bank charges
Commission charges 15JUL/12AUG (LGA 1972,s.111) £10.45
Council approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
Business Premium Account (2) – Interest from 12/06/2024-11/09/2024 £6.14
Business Current Account – Loyalty reward 15/07/2024-12/08/2024 £0.37
ii. Direct Credit from Ceredigion Council- Precept JUL 2024: £4800.00
iii. Burial of Ashes Fee (plot 281): £120.00
Council noted receipts.
8. Correspondence
a. CAVO:
Ydych chi’n cynnal ffair gymunedol neu ffair lles yr hydref/gaeaf hwn?Are you hosting a community or wellbeing fair this autumn/winter?
i. Clerk to forward response to Caffi Dewi Organisers for awareness.
b. Cyngor Sir Ceredigion County Council:
Llanddewi Brefi Public Toilets./Opsiynau ar gyfer Darparu Toiledau Cyhoeddus Llanddewi Brefi – Options for Provision of Llanddewi Brefi Public Toilets.
i. Council resolved inappropriate to make a decision and commit to a budget at this time as no public consultations have taken place. For awareness presentation notes, with spreadsheet of costs are available for Cllrs to pursue in one drive folder.

c. Tilhill Forestry

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Cyngor Cymuned Llanddewi Brefi: Cynllun Plannu Blaendoethie a Brynglas Ymatebion YmgynghoriadLlanddewi Brefi Community Council: Blaendoethie and Brynglas Planting Scheme Consultation Responses.
i. Council had no further comment to add to their previous consultation response, Clerk to confirm this with Tilhill Forestry.
9. To receive further presentation regarding Community Benfits- Ben Ferguson from ‘Community Energy Wales’

Ben Ferguson(BF) from ‘Community Energy Wales’ presented to Council examples of other community engagement/benefit structures formed in response to renewable energy developments in Wales with reference to the Welsh Government(WG) Guidance for developers, local communities & decision-makers Local and shared ownership of energy projects in Wales( see link below)
https://www.gov.wales/sites/default/files/publications/2022-06/guidance-local-and-shared-ownership-of-energy-projects-in-wales_0.pdf
BF made the following points:
i. Potential for relationships with developers- but emerging form of engagement for communities.
ii. Need entity to enter into contracts with the developer.
iii. More worthwhile to negotiate shared ownership before planning- both parties- best for local organisation.
iv. Another good reason to have a third party to hold a position.
Councillors present made the following points:
v. More steered towards groups developing own energy projects- how can the Community Councils ensure an appropriate structure is put in place to best distribute dividends from both the fixed and 1 % share dividend being offered for free.
vi. Previously BTP had given assurances that the host community and those within a 6 km radius should receive the greatest benefit.
vii. Currently this has now been opened to more than 9 Community Councils.
viii. Councillors now feel the developer is driving this and reneged.)They would have the ultimate decision as to how any board would be made up.
ix. Where does this leave us regarding agreeing an MOU with developer- at moment very loose.
x. How do we get to purpose a structure to take to Belltown? Will we achieve the best outcome by working with all the Councils invited to the workshop? Or would it be more productive to work with those within the 6KM radius?
xi. Which of the three offers do we work towards?( fixed sum per install megawatt/1% free share/4% purchasable at cost)
xii. Cannot see any opportunity to purchase additional shares at present.
xiii. BF suggestion that-CAVO would be an excellent and impartial third party organisation to help shoulder some of the early burden of the process and to help structure a potential Community Benefit Society(CBS)

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xiv. He also suggested to refer to Co-operatives UK( see link below) to structure Rules- Aims/Objectives: https://www.uk.coop/understanding-co-ops/what-co-op
xv. We could than go onto to define area of benefit, makeup and ratio of representatives on the board to create a strong CBS.
xvi. He recommended that the MOU be structured to allow consideration of the 4% Community share purchase offer even if we think there is no possibility of taking this up at this time .BF has a template MOU he can pass on for reference.
xvii. Councillors suggested putting together local partners to ensure that decision making on distributing benefits stays within the 6 km radius (even if the application of these benefits can be spread wider)
xviii. Council will need an EM to decide how we will approach these discussions and the forth coming workshop. Also advised we could ask Belltown to resource BF if this would be helpful in future discussions.
xix. Council resolved to organise the next workshop meeting without developer- to look at how they could restructure their second round of consultation questions-( the current focus on energy bill discount scheme is not sufficiently supported in the community with a low level of positive response from initial consultation responses. The 67 % positive response included approximately 20 people from within the community and more than half of those responding were outside the 6KM benefit area .
xx. BF suggested to put these concerns in writing to BTP from the Council and include in the planning response)
Council resolved the following:
a) BF to request BTP finance his attendance the next workshop(10/10/24 tbc) and strongly recommended to put discussion points in writing meanwhile to BTP)
b) BF will take back feedback and suggest CAVO representatives attend.
c) Council to organise another EM before the workshop to discuss and propose commercial terms and structure for CBS.
d) BF to assist with:
i. Get parties around table to decide aims and objectives( BF to share examples- takes longest time and choice of 3-4 founder members)
ii. Also suggested BTP to fund legal fees for advice regarding governance structures and registration with FCA of CBS to be ready before planning application is submitted in January 2025
e) Council resolved to hold an Extraordinary Meeting on Tuesday 1st October at 07:30 pm.

10. To consider response regarding ‘options for Provision of Llanddewi Brefi Public Toilets’ from Ceredigion County Council.
a. See Correspondence item 8 (b)

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11. To consider Community Concerns received regarding proposals for Tregaron Community Hospital.
Councillors considered that:
i. Not a consultation- describing change of use/service- 135 attended Tregaron Community Hospital consultation held in August 2024.
ii. Nothing put in place regarding replacement services, or any new facility proposed.
iii. Staffing- issues residents are concerned how they will be redeployed in the community
iv. 26/09/24- Decision will be made.
Council resolved to write to Hywel Dda outlining these concerns.
12. To receive a report from the PCSO
PCSO attended session and reported the following:
i. Over summer months quiet- 4/6 Sept- local resident- heightened anxiety—ill temper with children playing outside- signposted him to help with other agencies- PCSO- been there to check he attends and gets help and support- since this date no further calls.
ii. Burglaries/Assaults 0
iii. Frauds/scams 1- Power tool purchase request- card details not accepted for goods request- card fraud reported next day- details passed forward to economic fraud team.
iv. Fraud/Scams 2 : Llangeitho area- 10/09/24 resident rang in report about a parking charge notice- scam, this has now been reported but advised for awareness.
v. Drug checks took place in 24/08/24 within Tregaron area. Drugs dogs/Drug wipes used in Toilets to check for cocaine- 2 x premises evidence of slight use of Cocaine. PCSO- confirmed consent not required for checks. He also said that if the public had concerns, they could call in to the Crimestoppers’s line and will also pass posters to Hall committee for public information and advice on reporting concerns regarding drugs use in the community.
vi. Councillors also raised concerns had been raised concerning anonymous silent phone calls being received recently by some residents and that awareness should be raised to help residents to be aware.
vii. Concerns have also been raised to councillors concerning car parking of near to the entrance of the New Inn and around Chapel area Bethesda and that there had been complaints that junctions on occasion are blocked and parking on pavements has been making it problematic for residents using buggy’s or requiring disabled access.

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13. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the August/September period
i. 7 schools- 4 taken out of closure decisions. Consultation not opened yet. Borth/Llanwython/Llanfiangle Creddyn
ii. Parking on the Prom./ Tregerddan Home closed.
iii. 12 million shortfalls in the budget reported.
iv. 6th form consultation – initial draft happening at the moment.
14. Planning applications
a. To consider the following application:
i. A240626 – Maesglas, Tregaron. SY25 6NP
Council raises no objection to the development.
15. To receive a report from the Village Hall and Recreation Grounds committee.
1) Chair- thanked all committee for help preparing hall for wedding hire.
2) Grant Funding Issues:
i. Tender Docs- in one drive initial timetable now not achievable. Need to discuss new dates for tender process.
ii. Council agreed: that tender notice should be issued on Tuesday 18th September 2024.
iii. Clarification for tender enquiries deadline 11/10/24.
iv. Tender receipt deadline- 18/10/24.
v. Decision on preferred contractor following tender evaluation meeting on 21/10/24.
vi. Commencement of Works to be agreed. Completion of works Friday 28/02/25.
a) RE to get feedback from the funders.
b) EK feedback regarding Hall refurbishment grant – designers have proposed solution with sheepswool and woodfibre insulation, also to sand off all the paint off to improve vapour permeability. The proposals have only been received today and resultant level of cost reducing scope of works is a concern.
c) Feedback is needed for the funders case study – meeting dates of Oct 11th/25th suggested. agreed 11/10/24.
16. Questions to the Chair.
i. Enquiry made as to whether donation request been received for fireworks – Noson Tan Gwyllt.
ii. Christmas Dinner: New inn- 29th November 2024.
iii. Youth Club date half term in principle 28/10/24 but will need to be confirmed.

17. Date of next meeting.
Extraordinary Meeting to be held on 01/10/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Ordinary Meeting to be held on 07/10/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:55 pm.