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Minutes of the Ordinary meeting held on Monday 10th July 2023 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Councillors: Bethan Griffiths (Chairperson), Dafydd Lloyd Jones (Vice Chairperson), Emmanuel Kincaid, Eirwen James, Pat Parry, John Griffiths, Caryl Jones, Rhodri Evans.
1) To receive apologies.
None.
2) Personal Matters.
None.
3) Declarations of interest.
None.
4) Public Participation
Section 48 of The Local Government and Elections (Wales) Act 2021 makes provision for public participation at full community council meetings or those part of meetings which are open to the public. The Chair will give members of the public in attendance reasonable opportunity to make representations about any items of business on the agenda. Specific matters for discussion are to be submitted to the Clerk 7 days in advance of scheduled ordinary meetings (usually the 2nd Monday of the month)
A representative of a local group interested in setting up a Community Café at the Village Hall presented details of the scheme to Council and wished to make a request for a donation from the Coronation grant to help with project start-up costs.
Council resolved to discuss how the project could best be supported at a meeting later in the year and in the interim to forward to the Llanddewi Brefi Hall Committee ( responsible for administrating the Coronation grant funding) to consider the donation request at their next meeting in the Autumn.

5) To confirm the minutes of the Ordinary meeting held on the 27th June 2023
Council confirmed these to be correct. On the proposition of Caryl Jones, and seconded by Dafydd Lloyd Jones, Council authorised the chair to sign the minutes of the Annual meeting on 27th May 2023.
6) Matters arising from the minutes
Item 4 (27/06/2023)- A member reported that they had not yet been able to get consultation boxes out into the community. Council resolved to incorporate an informal consultation via poster and consultation boxes at the forthcoming Carnival event( on the 15th July 2023) to gather

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public responses to the proposed development and forward to Belltown Power by the deadline of 6th August 2023.
Item 10 (27/06/2023)- Council thanked the member responsible for putting together the draft documentation and for completing the amendments to the final response to the Local Democracy and Boundary Commission.
Item 14- In response to queries raised in the ordinary meeting of Council, 15th May 2023, a member confirmed that the PCSO is not required to formally attend Community Council meetings but must provide a monthly report. In addition to meeting with a local PCSO, residents can also raise concerns to the local neighbourhood policing team via contact forms on the website https://www.dyfed-powys.police.uk.
Council resolved to invite the PCSO to the community café when it opens in the Autumn, and to discuss the possibility of attending Drop-in Monthly sessions in the village.
Item 17 (27/06/2023)- A new Oil tank is to be installed later in the Summer.
Item 18 (27/06/2023)-
iii) The Local member, Cllr Evans, clarified that the ‘ bump’ reported on the Valley Road was not an official traffic calming measure installed by the County highways department but an anomaly resulting from a road repair.
7) To note current arrangements for the Youth- Drop- In service

Council discussed current arrangements and thanked all volunteers for their commitment throughout the year.
It was resolved to promote the service to parents and children at the Carnival event on 15th July, in addition to approving up to £50 payment to cover the costs to process DBS checks for new volunteers, when the service recommences in the Autumn.
8) To consider and review arrangements for burial service provision
a) Grass Cutting
Council approved an additional extra grass cut within the cemetery grounds before the end of the season.
9) To review and adopt revised Standing orders
Council began a review of the draft Standing Orders during the session. It was resolved to complete the review at the next meeting.
10) Financial report
a. To approve the bank reconciliation for the period ending 30th June 2023.
Council approved the reconciliation presented to members.
b. Authorisation of payments.
Council approved the schedule of payments below. It was also noted that other staff payments for the August period would be completed and reported at the next meeting.
i. Staff and confidential payments £481.64 (LGA 1972, s.112 & LG (Misc.Provisions) Act 1976 s.19)

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ii. Reimbursement of expenses-Key cutting £14.00 (LG (Misc.Provisions) Act 1976 s.19)
iii. Siop Brefi- youth club purchases £27.50 (LG (Misc.Provisions) Act 1976 s.19)

c. Recurring payments – confirmation of ongoing variable direct debit instructions, :
i. BT – Hall telephone & broadband – 30/06/2023; £61.72 (LG (Misc.Provisions) Act 1976 s.19)
ii. Barclays Bank Commission charges -12/06/2023; £13.00 (LGA 1972, s.111)
Approved
d. Payments received.
Council noted the following payments received up to 10th July 2023
i. T E Jones-reimbursement of burial costs £550.00
ii. G E Price-reimbursement of burial costs £550.00
iii. Barclays Bank-loyalty 15/5-12/6/23 £0.75
iv. James Memorials-memorial rights £25.00
v. National Grid-wayleaves £14.01
11) Correspondence (copies forwarded to members).
i) Mark Webb-SSW- TRF: Enquiry regarding route 48/34
In response to the Council’s enquiry, it was confirmed that the Trail Riders Federation have a code of conduct, and that any members using motor vehicles on the right of way 48/34 from Nant Gwernog would be in breach of this code.
ii) Ceredigion County Council: Eifion Jones: RE: Issues re: Private track from Nant Gwernog near Llanddewi Brefi
The Public Rights of Way officer from Ceredigion County Council advised that the issues mentioned should be raised with the Police.
iii) One Voice Wales- SuDS NRW Grant Funding
Council resolved to pass details of the grant scheme onto the Hall Committee
12) To receive a report from the PCSO
No crime had been reported within the village. Although there had been a considerable decrease in scam reports (previously reported on May23) the report stressed the need for residents to be vigilant.
13) County Councillor’s Report on matters arising from Ceredigion.
The Local member, Cllr Evans, reported that the tender for the 585 Bus Service provision was under discussion with Contractors and that any changes regarding contracting/ provision of service would be confirmed in the near future.
14 ) Planning applications
None.

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15) To receive a report from the Llanddewi Brefi Village Hall and Recreation Grounds Charity.
The Hall Committee has approved a 3-year fixed deal with the current Electricity Suppliers and to remove a redundant meter on the premises.
It was also reported that the annual RosPA playground report was available for residents to view.
The Carnival is to be held on the 15th of July.
16) Questions to the Chair
i) One member of the Council reported resident’s concerns regarding hedge overgrowth leaning into roads within the village. Council to monitor the situation.

ii) It was reported that users of the football pitch were losing footballs in the rewilded area behind the pitch and had requested that the area behind the goal be trimmed.

iii) Re: review of the Clerk’s hours, it was agreed to review in 4-6 months’ time. Clerk to provide reports in the interim only if monthly hours are exceeded.

iv.) One member reported that they would be making enquiries to CAVO regarding availability of funding to help cover costs for Community defibrillator training.

17) Date of next meeting.
11/09/2023 at 7:30 pm

Meeting ended 9:50 pm