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Draft Minutes – Llanddewi Brefi Community Council – 12/07/2021

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Draft Minutes of the Community Council Meeting held on 12th July 2021 on Zoom. These draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021, and are subject to approval at the next meeting of the Community Council.
Present:-

Councillors Eirwen James (Chair), Caryl H Jones (Vice-Chair), Emmanuel Kincaid, Beth Anthony, Lynet Pugh, Enfys H Davies, Dafydd Lloyd-Jones, Rhodri Evans, John Ll Griffiths.

1. Apologies:- 
None.

2. Personal Matters.
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Enfys H. Davies and seconded by Cllr Lynet Pugh the Council passed the minutes for 14th June 2021.

5. Matters arising from the minutes
None.

6. Matters to discuss.
(a) Notice for co-option advertised.
(b) The Clerk informed the Council that she was retiring. The Clerk vacancy was discussed. Maureen Davies was thanked by the Chairman and Councillors for her 25 years of service as Clerk to Llanddewi Brefi Community Council.

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Trenches need to be cleared. Top of  bridlepath meets Quarry road Gully.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

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6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
a. Nothing New

6.5 Defibrillator
Defib A/c  £1,460.15
Checking the Defibrillator list:
July – Lynet Pugh
August – Enfys H.Davies
September – Eirwen James
Cabinet needs re-spraying.

6.6 Standing Orders
Nothing new.

7. Financial Report
The financial Audit for 2020/21 was looked at and passed by all Councillors.

Current Account  £     100.00
High Int Acc  £11,549.74

a. Authorising Payments.
None.

b. Paid In
None.

8. Correspondence.
None.

9. Reports
Cllr Emmanuel Kincaid reported on a meeting with One Voice Wales.

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10. Matters arising from Ceredigion
It was reported that the phosphate directive is causing big issues when it comes to determining planning applications within the river Teifi catchment area.

b) Planning.
None.

11. Village Hall and Community Centre Trustees Committee
Work is ongoing to try and open up in September, in accordance with Covid restrictions.

12. Ysgol Henry Richard 3-16
The Cylch Meithrin development is a ‘wrap around’ facility attached to Ysgol Henry Richard. It was reported that numbers of pupils at the school were increasing.
The school are putting on a video of Peter Pan on School YouTube on Thursday.

13. Cemetery
The Chain around the Monument needs repairing.

14. Any other matter.

  1. Dog fouling around the village.
  2. Goal posts at Hyfrydle and up by the Hall.
  3. Logging lorries speeding through the village and need to secure their load.
  4. Recycling bin needs emptying
  5. Christmas lights are being repaired

15. Flood resilience group
Nothing new.

16. Date of next meeting 
9th August 2021

Minutes – Llanddewi Brefi Community Council – 14/06/2021

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887

Minutes of the Community Council Meeting held on 14th June 2021 on Zoom
Present:-

Councillors Eirwen James(Chair), Emmanuel Kincaid, Beth Anthony, Lynet Pugh, Enfys H Davies, Dafydd Lloyd-Jones.

1. Apologies:- 
Councillors Rhodri Evans, Caryl H Jones and John Ll Griffiths apologised for their inability to attend.

2. Personal Matters.
The Council congratulated Mrs Ann Jones on her appointed new role as NFWI Chairman.

3. Declaration of Interest

Cllr Enfys H. Davies declared her interest on planning application A210501 Awel y Bryn.

4. Minutes
On the proposition of Councillor Enfys H. Davies and seconded by Cllr Dafyd Ll Jones the Council passed the minutes for 17th May 2021.

5. Matters arising from the minutes

  1. Rhysgog road still in need of repair.
  2. It was decide to donate to the Cylch Meithrin £500

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Trenches need to be cleared. Top of  bridlepath meets Quarry road Gully.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

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6.3 Website
a. Nothing new.

6.4 The Pound Garden
a. Nothing New

6.5 Defibrillator

Defib A/c  £1,460.15
Has been updated on circuit system
Checking the Defibrillator list:
July – Lynet Pugh

August – Enfys H.Davies

September – Eirwen James

Cabinet needs re-spraying.

6.6 Standing Orders
Nothing new.

7. Financial Report
Current Account  £     52.06
High Int Acc  £11,461.03

a. Authorising Payments.

M Davies …………………………………………..£ 500.00

Cylch Meithrin Donation …………………….£  500.00

Gareth Jones for Audit……………………….£   50.00

b. Paid In

Village Hall repayments……………………..£ 663.32

Grave Stone …………………………………….£  25.00

8. Correspondence.

None.

9. Reports
None.

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10. Matters arising from Ceredigion

Nothing to report.

b) Planning.
(a) Application A210485 Llanddewi Brefi School. No objections.
(b) Application A210501 Extension to Awel y Bryn Llanddewi Brefi. No Objections

11. Village Hall and Community Centre Trustees Committee
Meetings ongoing.

12. Ysgol Henry Richard 3-16
Nothing new.

13. Cemetery
Nothing new.

14. Any other matter.

  1. Meetings still on Zoom until September at least.
  2. Request a copy of Fuel Allotments Financial year.

15. Flood resilience group
John Morgan, Pistyllygweheydd, has kindly responded to a request for information received by Llanddewi Brefi Community Council from Ceredigion Council regarding the drainage system from the Quarry road down towards the river. He has also volunteered to meet any Councillor or officer seeking further clarification.
Cllr Rhodri Evans has been copied into this correspondence.

16. Date of next meeting 
12th July 2021

Notice of Co-Option 12/07/2021

LLANDDEWI BREFI COMMUNITY COUNCIL

Local Government (Wales) Measure 2011, Section 116

Notice of Co-Option

NOTICE IS HEREBY GIVEN that the LLANDDEWI BREFI Community Council intends to Co-opt ONE member to fill the vacancy that exist in the office of Councillor for the LLANDDEWI BREFI Community.

Expressions of interest are being sought from members of the public who meet the following qualifications and are interested in representing their community on the aforementioned Community Council. You must be a British, Commonwealth, Irish or a European Union citizen and be 18 years of age or over; and meet at least one of the following criteria:

  • registered as a local government elector for the area named above; or
  • during the whole of the last 12 months occupied as owner or tenant land or other premises in the community named above; or
  • your principal or only place of work during the last 12 months has been in the community named above; or
  • you have during the whole of the last 12 months resided in the Commuinity or with 4.8 kilometres of it.[1]

If you wish to be considered for co-option for the vacant seat or want more information regarding the role of a Community Councillor please contact Clerk to the Community Council at Brynderwen, Llandewi Brefi, Tregaron, Ceredigion SY25 6UU by 30/07/2021.

Dated this 12 day of July 2021

Mr Eifion Evans, Returning Officer

Neuadd Cyngor Ceredigion, Penmorfa, Aberaeron, SA46 0PA

[1] Certain people are disqualified from standing, and these include paid officers of the community council, anyone subject to bankruptcy restriction orders and those subject to recent sentences of imprisonment.

Published and printed by the Returning Officer

Llanddewi Brefi Community Council – Notice of Co-Option – 12-07-2021

Minutes – Llanddewi Brefi Community Council – 17/05/2021

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884

Minutes of the Community Council Meeting held on 17th May 2021 on Zoom
Present:-

Councillors Eirwen James(Chair), Caryl H Jones (vice-chair), Emmanuel Kincaid, Beth Anthony, Lynet Pugh,  Eirwen James, Enfys H Davies, Dafydd Lloyd-Jones, John Ll Griffiths.

1. Apologies:- 
Councillor Rhodri Evans apologised for his inability to attend.

2. Personal Matters.
The Council hope Daniel Evans’s arm will be better soon.

3. Declaration of Interest

Cllr Enfys Davies declared interest on the request for a donation towards the Cylch Meithryn Tregaron. Cllr John Griffiths declared his interest regarding Planning Application  A210349 Ysgoldy Gogoyan.

4. Minutes
On the proposition of Councillor Emmanuel Kincaid and seconded by Cllr Caryl Jones the Council passed the minutes for 12th April 2021.

5. Matters arising from the minutes

  1. The Cwm Brefi sign needs to be looked at as it has cracked and the lettering on the sign at Hyfrydle needs to be replenished.

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Trenches need to be cleared. Top of  bridlepath meets Quarry road Gully.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

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6.3 Website
a. Has been updated.

6.4 The Pound Garden
a. Nothing New

6.5 Defibrillator

Defib A/c  £1,460.15
Checking the Defibrillator list:
June – Maureen Davies
July – Lynet Pugh

Cabinet needs re-spraying.

6.6 Standing Orders
Nothing new.

7. Financial Report
Current Account  £     100.00
High Int Acc  £11,853.28

a. Authorising Payments.

Zurich insurance ………………………………………………………………£ 342.11

Zoom meetings ………………………………………………………………..£  43.18

John Griffiths 2 years Chairmans  allowance………………………. £100.00

Beddfeini Hafod ……………………………………………………………….£500.00

b. Paid In

G Price sons and daughters Funeral payment……………………..£ 540.00

Western Power Wayleave payment …………………………………….£  15.33

8. Correspondence.

  1. PCSO John Evans sent a report of what has been under Police matters in the village in the last month.
  2. An e-mail was received asking for a donation towards the equipment at the Cylch Meithryn Tregaron.

9. Reports
Councillor E Kincaid reported on a CAVO information session regarding opening of  Halls.

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10. Matters arising from Ceredigion

Nothing to report.

b) Planning.
(a) Application no A210349 Ysgoldy Gogoyan  The Council had concerns regarding parking and also Soakaway facilities and Septic Tank issues. Cllr John Griffiths declared his interest.
(b) Application no A210352 Llanio Fawr Yard covering no objections.
(c) Application no A210167 A210373.Pant Farm. No Objections.

11. Village Hall and Community Centre Trustees Committee
It was decided to look into other options of insurance for the Hall.  A quote from Zurich before the next meeting. A request was also made from Dewi Stars regarding the use of the showers and changing facilities. The planting of trees will be kept on the Agenda for the Hall until Autumn.

12. Ysgol Henry Richard 3-16
Nothing new.

13. Cemetery
Nothing new.

14. Any other matter.

  1. Rhysgog road needs repairing.
  2. The Council were informed that Ceredigion County Council were the only Council to man doors at the election in May.
  3. A resident has raised issues regarding the entrance up to Glanydon. New gate to Glanydon has been placed across the existing access to the former mill leet.

15. Flood resilience group
Nothing new
16. Date of next meeting 
14th June 2021

Agenda – Llanddewi Brefi Community Council – 12/07/2021

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A meeting of the Community Council will be held on 12th July 2021 at 7:30pm on Zoom.

Members of the public wishing to attend should email web@llanddewibrefi.org to request a link to the meeting.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes for meeting held on 14th June 2021.
5 Matters arising from the minutes.
6 Current Issues.
a. Vacant seat.
b. To consider an administration matter.
7 Financial report.
a. Authorising payments.
b. Approval of accounts for year ending March 31st 2021.
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigion.
b Planning
11 Reports from the Village Hall Committee.
12 Henry Richard School.
13 Cemetery.
14 Any other matter.
15 Date of next meeting.

Oil Syndicate 07/2021

The next order for heating oil will be placed on 17th July 2021.

To be included in the next delivery, please add your contact details, and amount required, to one of the lists in either The New Inn (01974 298452), Foelallt Arms (01974 298306) or Siop Brefi (01974 298240).

Audit notice 2021

Notice of appointment of the date for the exercise of electors’ rights

Llanddewi Brefi Community Council

Financial year ending 31 March 2021

  1. Date of announcement: 21 June 2021
  2. Each year the annual accounts are audited by the Auditor General for Wales. Prior to this date, any interested person has the opportunity to inspect and make copies of the accounts and all books, deeds, contracts, bills, vouchers and receipts etc. relating to them for 20 working days on reasonable notice. For the year ended 31 March 2021, these documents will be available on reasonable notice on application to:

Mrs M Davies, Brynderwen, Llanddewi Brefi, Tregaron. SY23 6UU.

between the hours of   12:00  and 16:00  on Monday to Friday

commencing on                  20 August 2021

and ending on                    17 September 2021

  1. From 20 September 2021 until the audit has been completed, Local Government Electors and their representatives also have:
  • the right to question the Auditor General about the accounts.
  • and the right to attend before the Auditor General and make objections to the accounts or any item in them. Written notice of an objection must first be given to the Auditor General. A copy of the written notice must also be given to the council.

The Auditor General can be contacted via: Community Council Audits, Audit Wales, 24 Cathedral Road Cardiff CF11 9LJ.

  1. The audit is being conducted under the provisions of the Public Audit (Wales) Act 2004, the Accounts and Audit (Wales) Regulations 2014 and the Auditor General for Wales’ Code of Audit Practice.

Minutes – Llanddewi Brefi Community Council – 12/04/2021

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881

Minutes of the Community Council Meeting held on 12th April 2021 on Zoom
Present:-

Councillors John Ll Griffiths (Chair), Caryl H Jones (vice-chair) Emmanuel Kincaid, Rhodri Evans, Beth Anthony, Lynet Pugh, Eirwen James, Enfys H Davies.

1. Apologies:- 
Councillor Dafydd Lloyd-Jones apologised for his inability to attend.

2. Personal Matters.
Sympathy was extended to Cllr Enfys H Davies on the death of her grandmother.

3. Declaration of Interest
Councillor Emmanuel Kincaid declared interest on Planning permission A210245 Shepherds hut at Tyncornel Llanddewi Brefi.

4. Minutes
On the proposition of Councillor Emmanuel Kincaid and seconded by Cllr Eirwen James the Council passed the minutes for 8th March 2021.

5. Matters arising from the minutes

  1. Ceredigion have sent the notice of Casual Vacancy out again. Any ten electors may give notice to request an election by 27th April 2021.
  2. Bridlepath by Felin has been reported and the bridge will be repaired.

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Divert surface water towards stream, and trenches need to be cleared.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

6.3 Website
a. Nothing new.

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6.4 The Pound Garden
a. Nothing New

6.5 Defibrillator

Defib A/c  balance £1,460.15
Checking the Defibrillator list:
May – Emmanuel Kincaid
June – Maureen Davies

6.6 Standing Orders
Nothing new.

7. Financial Report
Current Account  £     100.00
High Int Acc  £7,698.73

a. Authorising Payments.
None.

b. Paid In
None.

8. Correspondence.

  1. A request for a donation towards planting Cherry Trees at Hyfrydle by Mrs Jennings. The Council said they would donate up to £200 on receipt of an invoice. Mrs Jennings wanted to know if there would be any interest to have a seed/book exchange the council decided to leave for the time being and will consider in the future.
  2. PCSO John Evans sent a report of what has been under Police matters in the village in the last month.

9. Reports
Nothing to report.

10. Matters arising from Ceredigion

A.G.M. officially in May Cllr Paul Hinch(Chair) and Cllr Ifan Davies(Vice – Chair).

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b) Planning.
Application no A210132 Pant Farm Yard covering for cattle. No objections
Application no A210245 Tyncornel Shepherds Hut. No Objections. Cllr Kincaid declared his interest.
Application no A210167 Wern Newydd Agricultural Shed. No Objections

11. Village Hall and Community Centre Trustees Committee
The Council looked at the financial report. Fire risk assessment done prior to election day May 6th. Electric repairs (Emergency Lighting) and external lights being repaired.

12. Ysgol Henry Richard 3-16
Results of the virtual eisteddfod will be released in the next 2 weeks.

13. Cemetery
Nothing new.

14. Any other matter.

  1. Easter Egg Hunt was successful in the village over Easter period.
  2. Sign Cwmbrefi on Pont Carfan is cracked and replenish the lettering on the plaque by Hyfrydle. Cllr Caryl Jones will ask Sue Ryder for advice on these two matters.
  3. The Council were asked to send a letter to confirm to Ceredigion County Council that Llanddewi Brefi school which is under offer was of no interest to the community of Llanddewi Brefi.

15. Flood resilience group
Nothing new
16. Date of next meeting 
17th May 2021

Minutes – Llanddewi Brefi Community Council – 08/03/2021

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878

Minutes of the Community Council Meeting held on 8th March 2021 on Zoom
Present:-

Councillors John Ll Griffiths (Chair), Emmanuel Kincaid, Rhodri Evans, Beth Anthony, Lynet Pugh, Eirwen James, Enfys H Davies, Dafydd Lloyd-Jones.

1. Apologies:- 
Councillor Caryl Haf Jones apologised for her inability to attend.

2. Personal Matters.
Nothing new.

3. Declaration of Interest
Councillor Emmanuel Kincaid declared interest on Planning permission A210159 Esgair Garn Llanfair Clydogau.

4. Minutes
On the proposition of Councillor Rhodri Evans and seconded by Cllr Enfys H. Davies the Council passed the minutes for 8th February 2021.

5. Matters arising from the minutes

  1. It was decided to make enquiries with Ceredigion regarding progress with filling the Vacant Seat.

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Divert surface water towards stream, and trenches need to be cleared.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
a. Nothing New

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6.5 Defibrillator

Defib A/c  balance £1,460.15
Checking the Defibrillator list:
March – Beth Anthony
April – Dafydd Lloyd-Jones

6.6 Standing Orders
Nothing new.

7. Financial Report
Current Account  £     89.75
High Int Acc  £7,369.88

a. Authorising Payments.

E. M. Davies   £  400.00

b. Paid In
V.A.T. Payment for 2020   £  2,384.74

8. Correspondence.

None.

9. Reports
Nothing to report.

10. Matters arising from Ceredigion

The Council tax will go up this year.
There have been some footpath issues which have been resolved.

b) Planning.

    Application no A210159 Esgair Garn Llanfair Clydogau variation of 2 planning permissions (Amended Plans). Cllr E. Kincaid declared interest.

11. Village Hall and Community Centre Trustees Committee
Risk assessments have been carried out to allow the election to be held.
A Fire Risk Assessment has been carried out.

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12. Ysgol Henry Richard 3-16
Nothing new.

13. Cemetery
The Council asked Mr D Benjamin who has the grass cutting contract for this year to cut back a small piece of the hedge on the Church side of the Cemetery as machinery cannot get to it.

14. Any other matter.

  1. Pot Hole on Prysg Lane , Foelallt Road and Pont Llanio need repairing.
  2. Dairy sign in hedge on top of Pont Llanio Hill.
  3. A car has been left in Layby Glasdir entrance for a couple of months. The Council will inform PCSO John Evans.
  4. Council were informed that the footpath from Felin Llanio needs repairing in several places The Council will inform Ceredigion County Council.
  5. Christmas Tree lights transformer has gone to be repaired.
  6. Complaints were received that a person is living up by Carreg Samson. The Council will inform PCSO John Evans.
  7. There is a tree down in the river at Pont Llanio.

15. Flood resilience group
Nothing new
16. Date of next meeting 
12th April 2021

Minutes – Llanddewi Brefi Community Council – 08/02/2021

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875

Minutes of the Community Council Meeting held on 8th February 2021 on Zoom
Present:-

Councillors Caryl Jones (Vice-Chair), Emmanuel Kincaid, Rhodri Evans, Beth Anthony, Lynet Pugh, Eirwen James, Enfys H Davies.

1. Apologies:- 

Councillors John Ll. Griffiths and Cllr Dafydd Lloyd-Jones apologised for their inability to attend

2. Personal Matters.

Congratulations was given to Cllr Enfys Davies and her family on the birth of their new son Moc.

3. Declaration of Interest

None

4. Minutes
On the proposition of Councillor Emmanuel Kincaid and seconded by Cllr Lynet Pugh the Council passed the minutes for 11th January 2021.

5. Matters arising from the minutes

  1. Several problems regarding pot holes have been reported to Highways department at Ceredigion and also trouble with flooding in certain areas.
  2. Vacant Seat. Ceredigion suggested that we wait until May regarding the vacant seat.

6.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road. Divert surface water towards stream, and trenches need to be cleared.
c. White lines on junction by Ardwyn.
d. Road needs resurfacing between Bear House and Bethesda Chapel.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
a. Nothing New

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6.5 Defibrillator

Defib A/c  balance £1,460.15

6.6 Standing Orders
Nothing new.

7. Financial Report
Current Account  £     100.00
High Int Acc  £5,903.20

a. Authorising Payments.

Beddfeini Hafod   £  1,000.00

Emmanuel Kincaid for Zoom Meetings   £  43.17

Beddfeini Hafod   £  580.00

Krystal Hosting Payment by Bacs   £  62.38

b. Paid In

T.E Jones Funeral   £1,000 00

G. Price Funeral   £ 500.00

Compassionate Funerals   £ 620.00

8. Correspondence.

  1. An email was received from Mrs S Jennings regarding replacing the lost Cherry trees at Hyfrydle . The Council informed Mrs Jennings that they do not own the land also Mrs Jennings asked if and when were the trees being replaced at the Community Centre. We will update the community nearer the time.

9. Reports

Nothing to report.

10. Matters arising from Ceredigion

An offer has been received on Llanddewi Brefi school.

b) Planning.

Nothing.

877

11. Village Hall and Community Centre Trustees Committee

A fire risk assessment will be made before the elections in May.

12. Ysgol Henry Richard 3-16

Children start going back on 22nd February.

13. Cemetery
Nothing new.

14. Any other matter.

  1. Pot Holes still have not been repaired in certain areas.

  2. Water on road outside buildings by Nantdderwen.

15. Flood resilience group

The group sent in maps of Gullies on Quar Road.

16. Date of next meeting 
8th March 2021

 

Planning Application: A210501

Application No:A210501 – link to documents
Applicant(s):Mr and Mrs E & E Hatcher
Date validated:20/05/2021
Proposal:Householder Planning – Proposed extension to dwelling and erection of garage
Location:Awel-y-bryn, Llanddewi Brefi, Tregaron.
Postcode:SY25 6PD.
Decision date:
Decision:

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer