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Agenda – Llanddewi Brefi Community Council – 10/02/2025

An Ordinary meeting of the Community Council will be held on Monday 10th February at 7:30pm in the Community Centre. Members of the public wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

AGENDA

1. To receive apologies.
2. Personal Matters.
3. Declarations of interest.
4. Public participation.
5. To confirm the minutes of the Ordinary Meeting held on 13th January 2025
6. Matters Arising.
7. Financial report
a. To approve the bank reconciliation for the period ending 31st January 2025.
b. Authorisation of payments.
i. Staff and confidential payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
d. Payments received.
i. Bank Interest & Loyalty received.

8. To confirm the award of contracts on the basis of quotations received in relation to the Cymru Football Foundation Grant aided work to the Hall Changing rooms and Storage Shed.

9. Correspondence
a. Belltown Power
i. Re: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October
b. Ceredigion County Council:
i. Consultation on Draft Supplementary Planning Guidance.
ii. Code of Conduct Training Town & Community Councillors 11/2/25
iii. Update on the Future Provision of Llanddewi Brefi Public
c. One Voice Wales
i. Shaping my work as Older People’s Commissioner

10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
11. To receive a report from the PCSO.
12. County Councillor’s report on matters arising from Ceredigion.
13. Planning applications.
14. To receive a report from the Village Hall and Recreation Grounds committee.
15. Questions to the Chair.
16. Date of next meeting.10/03/2025.
MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

L. Zanoni, Clerk
05/02/2025

Agenda – Llanddewi Brefi Community Council – 13/01/2025

An Ordinary meeting of the Community Council will be held on Monday 13th January at 7:30pm in the Community Centre. Members of the public wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.
AGENDA
1. To receive apologies.
2. Personal Matters.
3. Declarations of interest.
4. Public participation.
5. To confirm the minutes of the Ordinary Meeting held on 9th December 2024
6. Matters Arising.
7. Financial report
a. To approve the bank reconciliation for the period ending 31st December 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. To approve payment for Christmas Event hospitality supplies.
iii. To approve payment of expenses for Christmas Lights.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
d. Payments received.
i. Bank Interest & Loyalty received.
ii. Reimbursements for RBL Wreaths.
iii. Donations received towards defibrillator Maintenance.
iv. CAVO Grant for the Warm Spaces Hub.

8. To consider budget proposals and approve the precept for 2025-2026.
9. To approve the Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2024.
10. To consider the revised offer and conditions for the Hall Changing room and Storage Shed Grant.
11. Correspondence
a. One Voice Wales
i. Pwyllgor Ardal Ceredigion – Ceredigion Area Committee 14.1.25
ii. Consultation on Reforms to the Compulsory Purchase Process and Compensation Rules
iii. REVIEW OF SENEDD CONSTITUENCIES // AROLWG O ETHOLAETHAU’R SENEDD
iv. Age Without Limits Day: Micro-grants for Age-friendly Communities // Diwrnod HeneiddiHeb Gyfyngiadau: Micro-grantiau ar gyfer Cymunedau sy’n Dda i Bobl Hŷn /
v. IMPORTANT / PWYSIG FW: Law Commission consultation on Burial and Cremation law reform.
b. Hywel Dda:
i. Swydd wag – Aelod Annibynnol (Cymuned) / Independent Member (Community) vacancy.
ii. Hywel Dda University Health Board Stakeholder’s Group
c. Yes Cymru: Stad y Goron – Crown Estate
12. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
13. To consider applying for planning permission to site a mobile shop facility in the Council Car Park.
14. To receive a report from the PCSO.
15. County Councillor’s report on matters arising from Ceredigion.
16. Planning applications.
17. To receive a report from the Village Hall and Recreation Grounds committee.
18. Questions to the Chair.
19. Date of next meeting.10/02/2025.
MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.or

L Zanoni, Clerk

08/01/2025  

Agenda – Llanddewi Brefi Community Council – 09/12/2024

An Ordinary meeting of the Community Council will be held on Monday 9th December at 7:30pm in the Community Centre. Members of the public wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

AGENDA

1. To receive apologies.
2. Personal Matters.
3. Declarations of interest.
4. Public participation.
5. To confirm the minutes of the Ordinary Meeting held on 11th November 2024
6. Matters Arising.
7. Financial report

a. To approve the bank reconciliation for the period ending 30th November 2024.
b. Authorisation of payments.

i. Staff and confidential payments.
ii. Burial Costs.

c. Recurring payments – confirmation of ongoing variable direct debit instructions:

i. BT – Hall telephone & broadband.
ii. Bank charges.

d. Payments received.

i. Bank Interest & Loyalty received.

8. To review the budget for 2024-2025 and consider budget proposals for 2025-2026.
9. Correspondence

a. Audit Wales: 2023-24 Completion of audit
b. CAVO:Community Transport – an exciting opportunity
c. Cyngor Sir Ceredigion County Council

i. Ceredigion Community Safety Strategy 2024-2027.
ii. Public Toilets – Updated Operational Costs.
iii. Consultation: Off Street Parking places.
iv. Project Engagement Opportunity.

d. One Voice Wales

i. FW: CONSULTATION: Wales COVID-19 Inquiry Special Purpose Committee – UK-Covid Inquiry Module 1 Report
ii. MPORTANT: Information on RAAC in Buildings
iii. Digital Guidance – Cloud Storage

e. Hywel Dda:RE: Cyngor Cymuned Llanddewi Brefi Community Council -Consideration of Community Concerns received regarding proposals for Tregaron Community Hospital- Sept 2024.

10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
11. To receive a report from the PCSO.
12. County Councillor’s report on matters arising from Ceredigion.
13. Planning applications.

a. To consider the following applications:

i. A240781 – Esgair Garn, Llanfair Clydogau, Lampeter. SA48 8LL .
ii.A240848 – Tanlan, Llanddewi Brefi, Tregaron, SY25 6RL.

14. To receive a report from the Village Hall and Recreation Grounds committee.
15. Questions to the Chair.
16. Date of next meeting.13/01/2025.

MEMBERS OF THE PUBLIC AND THE PRESS CAN OBTAIN ANY DOCUMENTS REFERENCED ON THE AGENDA FROM THE CLERK PRIOR TO THE MEETING. PLEASE E-MAIL REQUESTS TO clerk@llanddewibrefi.org

L. Zanoni, Clerk                                                                                                                                

04/12/2024                                                                                                            A close-up of a name

Description automatically generated

Planning application A240781

Application No:A240781 – link to documents
Applicant(s):Anca and Oliver Degans
Date validated:15/11/2024
Proposal:Full Planning-
Change of use of building from holiday let into accommodation for the benefit of registered disabled elderly family members.
Location:Esgair Garn, Llanfair Clydogau, Lampeter
Postcode:SA48 8LL
Decision date:
Decision:

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Planning application: A240848

Application No:A240848 – link to documents
Applicant(s):Mr and Mrs Martin and Emily Swanzy
Date validated:18/11/2024
Proposal:Householder Planning-
Proposed single storey rear extension to include demolition of car port and erection of garden room.
Location:Tanlan, Llanddewi Brefi, Tregaron, Ceredigion
Postcode:SY25 6RL
Decision date:
Decision:

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Planning application: A240721

Application No:A240721 – link to documents
Applicant(s):Mr and Mrs G & E Jones
Date validated:11/10/2024
Proposal:Outline Planning Permission – All/Some Matters Reserved-
Proposed rural enterprise dwelling and installation of package treatment plant.
Location:Tynllwyn, Llanddewi Brefi, Tregaron
Postcode:SY25 6NY
Decision date:
Decision:

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Draft Minutes Llanddewi Brefi Community Council 11/11/2024

Minutes of the Ordinary Meeting of the Council held on Monday 11th November 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Angela Evans, Caryl Jones John Griffiths.
1.To receive apologies.
Cllrs : Bethan Griffiths, Pat Parry

2.Personal Matters.
Thanks were extended to all who helped with arrangements for this year’s Memorial Event, agreed to be a good and well attended event. Thanks, were also extended to Dyfed Powys Polics and the Fire Service who were also in attendance at the service.
3.Declarations of interest.
Cllr Evans declared an interest with respect to item 11 on the Agenda.
Cllr Kincaid declared an interest with respect to item 13 & 17 on the Agenda.

4. Public participation.
Members of Public were present and put forward comments in accordance with Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 08 July 2024 and 16th September 2024 & Extraordinary meetings held on the 8th of July , 12th August 2024 & 1st October 2024.
a) Minutes for the Ordinary Meeting held on 7th October 2024 were approved by Council
Proposed R.E. Seconded: A.E.

b) Minutes for Minutes for the Extraordinary Meeting held on 21st October 2024 were approved by Council
Proposed GJ. Seconded: E.J.

6.Matters arising from the minutes.
None.

7.Financial report
a. To approve the bank reconciliation for the period ending 31st October 2024.
Council Approved the reconciliation ending 31st October 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Burial Costs.
iii. Reimbursement of Clerk’s expenses (Zoom subscription)
iv. Reimbursement of Clerk’s expenses (Flag)
v. Consideration of donation to RBL poppy Appeal and disbursements on behalf of local organisations
Council Approved payments i-v.

c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
Council Approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
ii. Precept – 3rd instalment
iii. Youth Club.
Council Noted payments received.

8. Correspondence
a. BrynCadwgan:
Bryn Cadwgan Energy Park community benefit workshop notes.
b. Belltown Power:
Waun Maenllwyd – 10th October Meeting Draft Notes.
c. Cyngor Sir Ceredigion County Council
i. Ceredigion Community Safety Strategy 2024-2027.
ii. Cynnal y Cardi October Bulletin.
d. Energy Service Wales:
FW: Council Request to meet with a representative
Noted that they could not provide direct advice but have been signposted to other sources of advice/organisations.
e. Llanfair Community Council:
Pylons and Wind Turbines.
f. One Voice Wales
i. Practice Development Note (9) Terms of Reference for Council Meetings
ii. Draft Minutes – Ceredigion Area Committee
iii. Annual Financial Timetable of Actions
iv. Pay Agreement for 2024-25
Practice Notes and Financial timetable noted.
g. Welsh Government
i. Community and Town Councils – Statement of Payments 2023-2024
ii. Section 137 – Discretionary Expenditure Limit for 2025-2026
Noted appropriate sum per elector.

Council noted correspondence presented in points a-g., additional comments also noted above.

9. To consider the following motions under Standing Order 9b:
a. Proposal for a donation to Gogerddan Hunt.
Council proposed to donate £100 for the Boxing Day Hunting Display.
Proposed E.J, Seconded C.H.
10. To consider arrangements for the Christmas Lights Competition and Festive arrangements.
• Council considered and agreed the following arrangements for Christmas events in the Village:
• Putting up of the tree: 06/12/24( Council also wished to extend thanks to Richard Elliot for donating the Village tree.)
• Switching on of the Tree lights, with mulled wine and singing on the square: 09/12/24
• Best Christmas Lights Competition: Entry forms to be handed in at the New Inn/Caffi Dewi.
• Closing date for the Competition will be 13/12/24,with judging to take place over the 14/15th.
• Results to be announced on the 22/12/24 at Caffi Dewi Singing event, all donations to go to funding the village defibrillator running costs.
Regarding arrangements above:
EK to verify mulled wine requirements with New Inn.
CJ to organise Sledge Hire.
EK to write to Spar Tregaron regarding donations towards mulled wine event.
Council agreed to provide hamper for the best lit house competition with each councillor donating £5 towards the costs. JG to organise.

11. To consider further public consultation regarding the Waun Maenllwyd Wind Energy proposal.

R.E. declared an interest regarding this proposal.
After consideration of the proposal ,Council approved the decision to hold a consultation, with an extraordinary meeting to be held on the 15/01/2025 to facilitate putting together questionnaire content.
All suggestions to be e-mailed to the Clerk by 08/01/2024.
12. To consider whether the press and public should be excluded from the meeting when considering the following items(13 &14) of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that it involves the disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972 as amended).
Council approved this proposal.

13. To review the Clerk’s salary in accordance with the 2024/25 Local Government Services Pay Agreement.

E.K. and the Clerk. declared an interest regarding this proposal and left the room during discussion.
• Council resolved to implement the local government pay agreement for Clerk/Burial Clerk- scale 9 and increase Clerk’s hours by 8 hrs.
• EK to check budget for allowance for increase and report to Council at the next full meeting of Council.

14. To consider a further tender process for the Hall Changing rooms and Storage building as no compliant tenders were received at the extraordinary meeting held on the 21/10/2024.
• RE/EK had meeting with Representatives to move situation forward and to discuss financial/procurement processes for the tender process.
• It was suggested to break down the contract into smaller components.
• Council also agreed to suspend financial regulations with respect to the limit set for tender processes and to minute during the next Annual General meeting to enable suspension of the current rule with respect to this grant to enable current procurement proposals to move forward and prevent potential loss of funding for the project.

15. To receive a report from the PCSO
PCSO Liza Jenkins attended and in addition to drawing attention to helpful information and leaflets regarding current services provided by Dyfed Powys Police, also presented a comprehensive area report regarding the following concerning crime in the area for the preceding month :
• Hate Crime Awareness week- John Evans is the Support Officer- and reports can be made to him concerning crimes/behaviours noted of this nature.
• £8K theft reported and damage diesel and cab from forester locally. Contact has been made with local agroforestry businesses to warn them of activities happening in the areas. that this has happened.
• Quad bike thefts happening also locally- Llanwnen- close to the road- brazen. May have visited farm previously under bogus enquiry to look over what may be on the premises.
• Advice for preceding to note number plates and report either through the Clerk or direct contact.
• Scam called in call re speeding fine to pay from Llanddewi Residence- Economic Crime team is investigating.
• Winter heating scam also happening- text- recommend blocking, to prevent ID/financial details fraud.
• Scam for gardening services also going on- indexes and ID’s required – please report.
• Cold Caller protection zones in conjunction with Council can be set up – if reports increase- advice to get in touch.
• Also reported :
o Cannabis grows on the increase e.g. Llandysul School.
o Llangybi house sale- probate- found to being occupied whilst vacant- lengthy court proceedings to get situation remedied.
o Dog Attacks reported- please report.
o Drunk driving/drugs be vigilant.
o Off roading also an issue Teifi pools/Strata Florida
o Public protection- beheaded sheep locally- Police will take action regarding these sorts of incidents
o
Rural Crime Team can come out on request for talks- funding available for branding machinery- will alert Council when available.
PCSO would also like to work in community regarding Safety on the farmyard- would like to work with the YFC on this.
Also highlighted as we go into the colder months that Emergency fridge report container for elderly/vulnerable for first responders and Herbert protocols.( can be obtained from police/chemist/surgery/fire brigade.

Issues raised:
i. Council:-Dog fouling the pitch on Hall and recreation grounds. Had Dog wardens out-, have approached them but some walkers take no notice.
ii. Dewi Stars have approached Council- do inspection every map- get 100/200 quid fine for each dog foul found.
iii. PCSO- will e-mail Ben Young when in office tomorrow am, to get advice. CCTV contemplated.
iv. Parking issues- where thoroughfare narrowed. PCSO had checked but on day when none present.( Gareth Davies?)
v. Suggestion for yellow lines but could pop a note on windscreens.
16. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the October /November period:
• Village sign has not been returned- made a new one but not date yet installed. Ceredigion budget workshop set, to see where the cuts may be.- looking currently at 12% Council tax increase.
• Four Community schools under threat formal consultation has started- coming to an end before Christmas.- goes to scrutiny before February(full Council)
• Rubbish Collection situation going well, South major issue. Will find out about pavement clearing if costed additional service for other Community Councils.

17. Planning applications
To consider the following application:
i. A240721 – Tynllwyn, Llanddewi Brefi, Tregaron. SY25 6NY .

RE/EK declared interest and left the room during discussion.

Council raised no objections concerning this application Clerk to write in to raise no objections.

18. To receive a report from the Village Hall and Recreation Grounds committee.
• Severn Wye – structural report established finally cannot insulate old hall but as now no time to consider looking for funding for other structural works are keen to work together to look into possibility of providing other improvements i.e. lighting design for entire hall/stage lighting/lighting circuits in main hall and consider new boiler and changing room heating and toilets.( also in to increase heating circuit to hall)
• Regarding the Warm Hub Grant proposal being looked into for Caffi Dewi, Council resolved to apply for this award on their behalf.
• Council decided therefore to delegate submission to R Evans/ E James. Copy of application will be presented at next full meeting of Council.

19. Questions to the Chair.
• The Chair extended thanks to those who turned up for the cemetery clean up before Remembrance Sunday.
• One Member raised the need at some point before the end of the year that help would also be needed/clean organised to shift stored items currently in the snooker room, to restore access to the facilities.
• Clerk suggested that wall mounted document holder be purchased in near future to store leaflets and documents from PCSO/other services

20. Date of next meeting.
Ordinary Meeting to be held on 09/12/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:17 pm.

NOTICE OF CONCLUSION OF AUDIT AND RIGHT TO INSPECT THE ANNUAL RETURN FOR THE YEAR ENDED 31 MARCH 2024

Public Audit (Wales) Act 2004 Section 29
Accounts and Audit (Wales) Regulations 2014

  1. The audit of accounts for the Llanddewi Brefi Community Council for the year ended 31 March 2024 has been concluded.
  2. The annual return is available for inspection by any local government elector for the area of the Llanddewi Brefi Community Council on application to: 
    Ms L Zanoni
    Clerk & Responsible Financial Officer 
    Y Glyn
    Llanddewi Brefi
    Tregaron. SY25 6RL
    email: clerk@llanddewibrefi.org
    between 5:30 pm and 6:30 pm on Mondays to Fridays
    (excluding public holidays), when any local government elector may make copies of the annual return.
  3. Copies will be provided to any local government elector on payment of £1.00 for each copy of the annual return.

Ms L Zanoni
Clerk & Responsible Financial Officer
12/11/2024

Agenda – Llanddewi Brefi Community Council – 11/11/2024

An Ordinary meeting of the Community Council will be held on Monday 11th November at 7:30pm in the Community Centre. Members of the public wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

AGENDA

1. To receive apologies.
2. Personal Matters.
3. Declarations of interest.
4. Public participation.
5. To confirm the minutes of the Ordinary Meeting held on 7th October 2024 & Extraordinary meeting held on the 21st October 2024.
6. Matters Arising.
7. Financial report
a. To approve the bank reconciliation for the period ending 31st October 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Burial Costs.
iii. Reimbursement of Clerk’s expenses (Zoom subscription)
iv. Reimbursement of Clerk’s expenses (Flag)
v. Consideration of donation to RBL poppy Appeal and disbursements on behalf of local organisations.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
d. Payments received.
i. Bank Interest & Loyalty received.
ii. Precept – 3rd instalment

8. Correspondence
a. BrynCadwgan:
Bryn Cadwgan Energy Park community benefit workshop notes.
b. Belltown Power:
Waun Maenllwyd – 10th October Meeting Draft Notes.
c. Cyngor Sir Ceredigion County Council
i. Ceredigion Community Safety Strategy 2024-2027.
ii. Cynnal y Cardi October Bulletin.
d. Energy Service Wales:
FW: Council Request to meet with a representative
e. Llanfair Community Council:
Pylons and Wind Turbines.
f. One Voice Wales
i. Practice Development Note (9) Terms of Reference for Council Meetings
ii. Draft Minutes – Ceredigion Area Committee
iii. Annual Financial Timetable of Actions
iv. Pay Agreement for 2024-25
g. Welsh Government
i. Community and Town Councils – Statement of Payments 2023-2024
ii. Section 137 – Discretionary Expenditure Limit for 2025-2026
9. To consider the following motions under Standing Order 9b:
a. Proposal for a donation to Gogerddan Hunt.
10. To consider arrangements for the Christmas Lights Competition and Festive arrangements.
11. To consider further public consultation regarding the Waun Maenllwyd Wind Energy proposal.
12. To consider whether the press and public should be excluded from the meeting when considering the following items(13 &14) of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that it involves the disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972 as amended).
13. To review the Clerk’s salary in accordance with the 2024/25 Local Government Services Pay Agreement.
14. To consider a further tender process for the Hall Changing rooms and Storage building as no compliant tenders were received at the Extraordinary meeting held on the 21/10/2024.
15. To receive a report from the PCSO.
16. County Councillor’s report on matters arising from Ceredigion.
17. Planning applications.
a. To consider the following application:
i. A240721 – Tynllwyn, Llanddewi Brefi, Tregaron. SY25 6NY .
18. To receive a report from the Village Hall and Recreation Grounds committee.
19. Questions to the Chair.
20. Date of next meeting.
09/12/2024

L. Zanoni, Clerk                                                                                                                                

06/11/2024                                                                                                            A close-up of a name

Description automatically generated

Draft Minutes Llanddewi Brefi Community Council 21/10/2024

Minutes of the Extraordinary Meeting of Council held on Monday 21st October 2024 at 7:30pm at the Llanddewi Brefi Village Hall.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:

Dafydd Lloyd Jones (Chair) Rhodri Evans(Vice Chair) Eirwen James, Angela Evans, Pat Parry, Emmanuel Kincaid, Caryl Jones, John Griffiths, Gareth Jones.

1.To receive apologies
Beth Griffiths.

2. Declarations of Interest.
None.

3) To consider whether the press and public should be excluded from the meeting when considering the following items of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Council approved resolution.
Proposed: DlJ Second :JG.

4) To consider and evaluate any tenders received for the Hall changing rooms and storage building.
Tenders were invited for the Refurbishment and alteration of Community Centre Changing Rooms and Storage building extension.
The work was tendered as two separate contracts –
• Contract 1 – Changing rooms
• Contract 2 – Storage building
Council had approved the invitation to tender and resolved that the contracts would be awarded on the basis of the Most Economically Advantageous Tender (MEAT), assessed on the following criteria, as detailed in the Tender Evaluation document:
• Price – 70%
• Quality – 30%
As the tender was to be assessed on both Price and Quality, the Tender Evaluation document was an essential component of the tender submission, and the Invitation to Tender included the following Checklist:
“The following documents and information must be completed and returned to the Council as part of the Tenderer’s submission:
1. Completed schedule of works.
2. Completed tender evaluation document for each contract tendered for.
3. Completed and signed Form of Tender for each contract tendered for.”
The Clerk had received two envelopes by the deadline for submitting tenders, and these were opened by the Chair in the presence of the Clerk and 8 Councillors.
No tenders were received that complied with all the requirements in the invitation to tender.

Meeting ended 20:05 pm

Agenda – Llanddewi Brefi Community Council – 21/10/2024

An Extraordinary Meeting of the Community Council will be held on Monday 21 October 2024 at 7:00pm in the Community Centre. Members wishing to attend remotely should email web@llanddewibrefi.org in advance to request a link to the meeting.

AGENDA

1) To receive apologies.

2) Declarations of interest.

3) To consider whether the press and public should be excluded from the meeting when considering the following items of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.

4) To consider and evaluate any tenders received for the Hall changing rooms and storage building.

L Zanoni, Clerk to the Council, on behalf of the Chair

17/10/2024

Draft Minutes Llanddewi Brefi Community Council 07/10/2024

Minutes of the Ordinary Meeting of the Council held on Monday 7th October 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.

Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Angela Evans, Caryl Jones, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths

2.Personal Matters.
None.
3.Declarations of interest.
Cllr Rhodri Evans declared an interest with respect to item 7 of the Agenda.

4.Public participation. Public participation.
MOP were present and allowed to put forward comments in accordance to 15 min rule within the Standing Orders as outlined by the Chair.

5. To confirm the minutes of the Ordinary Meeting held on 08 July 2024 and 16th September 2024 & Extraordinary meetings held on the 8th of July , 12th August 2024 & 1st October 2024.
a) Minutes for the Ordinary Meeting held on 8th July 2024 were approved by Council
Proposed E.K. Seconded: GJ.

b) Minutes for Minutes for the Ordinary Meeting held on 16th September 2024 were approved by Council
Proposed R.E. Seconded: GJ.

c) Minutes for Minutes for the Extraordinary Meeting held on 8th July 2024 were approved by Council
Proposed R.E. Seconded: GJ.

d) Minutes for Minutes for the Extraordinary Meeting held on 12th August 2024 were approved by Council
Proposed C.J. Seconded: R.E.

e) Minutes for Minutes for the Extraordinary Meeting held on 1st October 2024 were approved by Council
Proposed A.E. Seconded: E.J.

6.Matters arising from the minutes.
Find Numbers- items:
Ammendment 16/09/24
Item 16- add in weed clearing.- CJ

7.Financial report
a. To approve the bank reconciliation for the period ending 30th September 2024.
Council Approved the reconciliation ending 30th September 24.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Grass Cutting.
Council Approved payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband.
ii. Bank charges.
iii. GDPR/Data Protection Fee-2024
Council Approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
Council Noted payments received.
e. To consider a request for funding for YFC fireworks event 2024.
RE/CJ/JG- declare an interest.(get forms signed)
Council approved £800 donation to CFFI.

8. Correspondence
a) Bryn Cadwgan Energy Park community benefit workshop notes.
Link has expired- Clerk to request a copy and resend- note deadline for access.
b) Belltown Power:
i. Clarification on proposed workshop-10th October
ii. Draft minutes from Belltown Power Community Offering Workshop
Regarding attendance of the workshop Council resolved the following:
• AE/RE/EK/EJ should attend in addition other councillors to attend if they can even if in listening capacity. Meeting at 6:30 pm.
• Council resolved to invite CEW to a separate meeting asap/Angela Evans to forward details to the Clerk
• Regarding organising public consultation Council agreed this needs to be an agenda point on next meeting- Nov 2024.
c) Hoelion 8:
iii. Public meeting
iv. Noted.
v.
d) Cyngor Sir Ceredigion County Council
vi. Ceredigion Cost of Living Bulletin
Noted.
e) One Voice Wales
vii. Consultation: Scrutiny of the Welsh Government Draft Budget 2025-26
Noted.
f) West Wales Nutrient Management Board
viii. Stakeholder meeting Minutes 25-09-24
Noted
9. To receive a copy of the Invitation to Tender: Cymru Football Foundation.
Council noted the following:
Closing date 18/10/24 & submission of tenders: 21/10/24
Tender notice to share on FB(EK will forward to C J)

10. To receive a report from the PCSO
PCSO on annual leave and had sent on apologies.
11. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the September/October period
• At scrutiny- opposed to move library to Aberaeron but cabinet to vote this through.
• Budget workshops going on -10% CT raise proposal- heated discussions- may need to work closely with neighbouring authorities and share resources- discussions ongoing
12. Planning applications
None.
13. To receive a report from the Village Hall and Recreation Grounds committee.
Update was received regarding 7 Wye insulation grant proposal for which works require completion by December 2024. The Chair thanked EK for his ongoing work on the project.
14. Questions to the Chair.
• It was decided to set up a What’s App group to facilitate sending out additional reminders regarding additional workshops & Extraordinary meetings of Council
• One member raised a matter brought to their attention regarding overgrowth of vegetation near the Pound Garden and it was decided that some of the Council would carry out a walk and talk around the village to identify areas requiring attention.
• Cemetery- might need a clear up before Remembrance Day- thanks were also extended to S Jones for carrying out hedge cutting adjacent to the cemetery grounds
o DLJ to choose a night- 17/10/24-06:30 pm
o Potholes also noted and require reporting (Pont Llanio junction near the bridge).
o Christmas trees and power supply for lights also need to be included as a point on the agenda in November in addition to consideration of arrangements for the Christmas Competition and Events.
15. Date of next meeting.
Ordinary Meeting to be held on 11/11/24 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:17 pm.