1103

Minutes of the Extraordinary Meeting of Council held on Monday 12th August 2024 at 7:30pm at the Llanddewi Brefi Village Hall.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Emmanuel Kincaid, Beth Griffiths, Pat Parry, John Griffiths, Eirwen James, Caryl Jones.

1.To receive apologies
Dafydd Lloyd Jones, Rhodri Evans, Gareth Jones, Angela Evans.
In absence of Chair and Vice Chair, Council resolved to elect Beth Griffiths as chair for the meeting.

2. Personal Matters.
None.

3. Public Participation
None.

4. To approve Audited Accounts for 2023-2024.
Council approved the audited accounts for 2023-2024, these were signed by Councillor Beth Griffiths as acting chair in the absence of Councillor Dafydd Lloyd Jones.
Date of Announcement was noted as 13/08/2024 and that the accounts will be available for inspection by request to the Clerk from
14th August 2024 ending 11th September 2024.

5) Authorisation of payments.

a) Payments
05/08/2024
Barclays Bank COMMISSION FOR PERIOD 13JUN/14JUL(Local Government Act 1972, s.111) £ 12.65

01/07/2024 I A Griffiths (Beddfeini Hafod) Interment of ashes-grave
(Local Government Act 1972, s.214) 281 £ 120.00

29/07/2024 Confidential Staff and confidential payments (LG (Misc.Provisions) Act 1976 s.19/ Local Government Act 1972, s.112)
£ 391.04
31/07/2024 Welmedical Defibrillator(Public Health Act 1936, s234)

Council Approved payments.
£ 423.42
b) Receipts
Paid in
05/07/2024 Business Banking Loyalty Reward for Period 13 May – 12 Jun
£ 0.66
11/07/2024 Direct Credit from HMRC Vtr Ref: Xnv126000107566
£ 1,097.15

12/07/2024 National grid wayleave £ 14.45

1104

05/08/2024 Credit Payment Loyalty Reward 13 JUN – 14 JUL £ 0.70
30/07/2024 CEREDIGION C EXP 00067522 BGC (2nd precept instalment
£ 4,800.00
Council noted receipts.

c) not yet paid in:

30/07/2024 BT Wayleave £ 4.80

Total £ 5,917.76
6) Planning Applications:

a. To consider the following application:
i.A240524 – Cilmeri, B4343 Llanddewi Brefi, Llanddewi Brefi, Tregaron, Ceredigion, SY25 6RS.

Regarding planning application A240524, at an extraordinary meeting held on 12/08/2024, Council considered that the development proposal was against current policy and raised the following considerations:

Referring to Policy LU21, Clause 2.2 regarding ‘Change of use from existing retail use’, no evidence was supplied to demonstrate that the retail part of the property has been appropriately advertised at an appropriate market value.

Supporting statements to Policy LU22 (7.144) include shops in the range of community facilities and services necessary for communities to be sustainable. No supporting evidence has been supplied to demonstrate that the existing use is not viable or that an alternative community use has been considered.

Furthermore, the development as currently proposed would result in a large occupancy being created, which Council noted has increased as a trend in the village and can arise in creating issues regarding on street parking, e.g. in this case, being a 5x double bedroom house, potentially this could lead to a significant increase in on- street parking near an already restricted junction. No parking provision was detailed in the application and the garage noted on the drawings could not accommodate a car as proposed.

Council also noted that no ecological report was included or deemed necessary, as the works proposed were not considered to involve alterations to the roof. However, the proposal includes the construction of a new chimney, which could involve potential disturbance of a bat roost and therefore an appropriate survey should be carried out to determine habitat status, as a material consideration.

7) Questions to the Chair.

a) Recent Carnival was considered a success with a positive response from the Community- the hall committee members suggested to consider holding Carnival on Friday nights in future. The next carnival has been arranged for July 11th, 2025.
b) The hall committee also agreed to book this year’s band ahead of time.
c) It was noted that the event raised £430 profit after all expenses and contribution were accounted for.

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d) Noted some cables for mikes already missing. EK raised matter we need some boxes to lock up and store and labelling required. EK has taken mixing desk and small items for safe keeping. Speakers and keyboard are located in the hall.
e) It was also noted that the Double socket in kitchen remains permanently on and required testing.
f) It was also noted that blocking of stage curtain still needed to be done.

Meeting ended 08:50 pm

1102

Minutes of the Extraordinary Meeting of Council held on Monday 8th July 2024 at 7:30pm at the Llanddewi Brefi Village Hall.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Councillors: Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , John Griffiths, Emmanuel Kincaid Gareth Jones, Angela Evans.
Members of Dewi Stars Football Club Committee.
1.To receive apologies
Cllrs :Pat Parry./ Bethan Griffiths/Caryl Jones.
2. Personal Matters.
None.
3. To consider whether the press and public should be excluded from the meeting when considering the following item of business (in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Resolved.
4. To consider the terms and acceptance of an offer of grant funding.
a. Acceptance of terms and Conditions:
It was resolved to send on acceptance within 7 days if agreed to proceed – no publicity until all conditions judged satisfactory and funders have confirmed we may proceed.
Resolved by all present to go ahead with the project and accept the conditions of the grant.

Meeting ended 08:30 pm

1098

Minutes of the Ordinary Meeting of the Council held on Monday 8th July 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , John Griffiths, Emmanuel Kincaid Gareth Jones, Angela Evans.
To receive apologies.
Cllrs :Pat Parry./ Bethan Griffiths/Caryl Jones.

1. Personal Matters.
None.
2. Declarations of interest.
None.
3. Public participation.
4. None.
5. To confirm the minutes of the Ordinary Meeting held on 10 June 2024.
Approved.
Proposed J Griffiths. Seconded : R Evans.
6. Matters arising from the minutes.
1094/8a)
Agreed A.Evans to attend both September and October meetings with Belltown Power .
1096/12 i)
Clerk to submit response from Council raising no objection to planning application A240324.
1096/14)
h- broken bench- G Jones confirmed request now chased up to be completed over the summer.
j. Village sign- Clerk to submit request for replacement sign on County Council CLIC system.

7. Financial report
a. To approve the bank reconciliation for the period ending 30th June 2024.
Council Approved the reconciliation ending 30th June 2024.
The following bank balances were noted at:
Business Current Account £100:00
Business Premium Account(1) £1,640.81
Business Premium Account (2) £7,492.04
General Reserves Balance: £7233.29
Youth Club Reserve Balance: £325.87
Petty Cash Log: £131.05
Advance from Petty cash was approved for Youth Club expenditure of £40.

1099

b. Authorisation of payments.
i. Staff and confidential payments
(Local Government Act 1972,s.112/ LG(Misc Provisions) Act 1976 s.19) £349:20
ii. Chair’s Allowance: £50:00
iii. Reimbursement of Clerks Expenses:
Zoom £15.59
Ink : £37.36.
Council approved these payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband
Charges from 26/03/2024- 25/05/2024 (L.G.(Misc Provisions)Act 1976 s.19). £57:19
ii. Bank charges
Commission charges 15APR/12MAY (Local Government Act 1972,s.111) £13:35
Council approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
Business Premium Account (2) – Interest from 4/03/2024-2/06/2024 – £6:11
Business Current Account – Loyalty reward 4/03/2024-2/06/2024 – £24:80
ii. National Grid Wayleave. – £34.45
iii. Section 33 – VAT reclaim- £1,097.15.
8. Correspondence
a.Audit Wales 2023-24 Audit.
Noted that notification had been issued to advise that the Audit would be submitted late, after internal auditor has had opportunity to check accounts .EK advised that the draft audit documents were in the One Drive files for perusal.
b.Belltown Power:
RE: Feedback and Consultation Response: Llanddewi Brefi Community Council.
It was noted that dates for workshop have now been confirmed and updates on the website posted. AEvans to attend both workshops.
c.Bryn Cadwgan Energy Park.
It was now noted that the*Postponed* Bryn Cadwgan Energy Park community benefits workshop would now take place on Monday 9th September ; Rhodri Evans, Angela Evans, Dafydd Lloyd Jones, Eirwen James and Emmanuel Kincaid to attend.
d.Ceredigion Biodiversity Team
Nature Recovery in Ceredigion Towns and Communities.
Clerk to cover meeting and report back on progress, noted that recent feedback mentioned that the Llanddewi Brefi Biodiversity Community Garden was looked on as best practice, Clerk to report on current developments and future plans for the garden.
e.Cyngor Sir Gâr Carmarthenshire County Council
Submission of the Carmarthenshire Revised Local Development Plan for Examination.
Noted.

1100

f. Cyngor Sir Ceredigion County Council: Llanddewi Brefi Public Toilets.
Clerk to e-mail back and confirm who attendance -for planned Teams Meeting to take place on Wednesday 17th July, 7:30 pm at Village Hall. Also to request for slides and information to be sent on in advance; Clerk to circulate.
g.Green GEN Cymru Towy Teifi .
Green GEN Cymru Towy Teifi consultation Feedback Summary.
Contents of the Summary Report were noted.
9. To approve Audited Accounts for 2023-2024.
Pending completion of final version to take to Gareth Jones for internal approval. Could do EM to approve 17th July- after toilet meeting Clerk sort notices.
10. To consider the matter of additional grass cutting for area behind Recreation Ground.
R Evans had asked for to local contractor to go ahead( with no expectation of reimbursement) with cutting the section behind the goal area ahead of commencement of football season getting underway, as existing contractor had not been asked to quote for these works as part of the original grass cutting tender.
11. To receive a report from the PCSO.
Nothing to report. Parked cars issue still pending.
12. County Councillor’s report on matters arising from Ceredigion.
i. RE reported not many meetings had taken place due to the election.
ii. He also reported that Council were being consulted regarding proposed Pylon/Wind Turbine developments within Ceredigion, comments will go from Development Management to Planning Committee to pass to Welsh Government.
iii. Planning committee were also due to hear in upcoming session, letters of support for the proposed Aldi development in Lampeter, which although refused from Policy Point of view-95% of responses received to date from the community have been positive.
13. Planning applications
As per minutes arising, regarding planning application A240324.
14. To receive a report from the Village Hall and Recreation Grounds committee.
i) 7 Wye Energy Grant
E Kincaid reported concerns- regarding use of Sheep wool as insulation as this could provide potential for gaps-& thermal bridging and very expensive. Agreed further analysis was required to enable further decision making.
ii) Also noted that Rebecca Wattam from 7 Wye had provided a- Case Study support form- for photos to be used taken at meeting initial with 7 Wye Team- Clerk to organisie response.
iii) R Evans- picked up a new tea urn following on from complaints regarding existing urn and it was agreed to reimburse costs back of £30:00.
iv) In addition to the above the following reimbursements/payments were approved on behalf of the Committee,
a. G Jones- Reimbursement for PA Cables- £54.89
b. PA Equipment – £704.87.
c. Ffenestri EXL Windows Cyf.- £780.00

1101

d. C Jones- Fridge- £174:00
e. D Evans-Ramp- £275:00
f. D Evans-Urn- £30:00
15. Questions to the Chair.
i. Llanddewi Brefi Sign- still not reinstated, Clerk to chase up. Request with Ceredigion County Council via CLIC.
ii. It was noted that there were still a number of potholes requiring repair within the village and out towards Gogoyan. J Griffiths will organise a geotag and send onto the Clerk to raise with Highways Dept via CLIC.
iii. REvans confirmed. That Junction grass cutting will be be done after September, currently main road areas were being first- smaller roads last in sequence.
iv. Damage to coping stones at old Railway bridge- Pont Llanio was also noted following recent Railway Bridge repairs.
v. E James-, /Griffiths to check on arrangements for Carnival, C Jones after hearing that a few residents would not be here for that date and concerned that effort and funds will be expended for a potentially poorly attended event.
vi. In addition, the following carnival arrangements were noted:
a) Discussion that members of D.Stars Committee to provide food- and it was agreed to split profits jointly with Ser Dewi.
b) It was suggested that weather permitting that a Football- competition
could be held on the pitch with a 5 aside/womens/girls’/ focus.
c) E James suggested music duo act from recent Caffi Dewi Session could be asked to play at the carnival.
vii. Youth Club- E Kincaid proposed that £100 be transferred to the cash account for Youth Club petty cash. Council approved this decision.

16. Date of next meeting.
09/09/2024.
Meeting ended 21:10 pm