Minutes of the Ordinary Meeting of the Council held on Monday 8th July 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , John Griffiths, Emmanuel Kincaid Gareth Jones, Angela Evans.
To receive apologies.
Cllrs :Pat Parry./ Bethan Griffiths/Caryl Jones.
1. Personal Matters.
None.
2. Declarations of interest.
None.
3. Public participation.
4. None.
5. To confirm the minutes of the Ordinary Meeting held on 10 June 2024.
Approved.
Proposed J Griffiths. Seconded : R Evans.
6. Matters arising from the minutes.
1094/8a)
Agreed A.Evans to attend both September and October meetings with Belltown Power .
1096/12 i)
Clerk to submit response from Council raising no objection to planning application A240324.
1096/14)
h- broken bench- G Jones confirmed request now chased up to be completed over the summer.
j. Village sign- Clerk to submit request for replacement sign on County Council CLIC system.
7. Financial report
a. To approve the bank reconciliation for the period ending 30th June 2024.
Council Approved the reconciliation ending 30th June 2024.
The following bank balances were noted at:
Business Current Account £100:00
Business Premium Account(1) £1,640.81
Business Premium Account (2) £7,492.04
General Reserves Balance: £7233.29
Youth Club Reserve Balance: £325.87
Petty Cash Log: £131.05
Advance from Petty cash was approved for Youth Club expenditure of £40.
b. Authorisation of payments.
i. Staff and confidential payments
(Local Government Act 1972,s.112/ LG(Misc Provisions) Act 1976 s.19) £349:20
ii. Chair’s Allowance: £50:00
iii. Reimbursement of Clerks Expenses:
Zoom £15.59
Ink : £37.36.
Council approved these payments.
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT – Hall telephone & broadband
Charges from 26/03/2024- 25/05/2024 (L.G.(Misc Provisions)Act 1976 s.19). £57:19
ii. Bank charges
Commission charges 15APR/12MAY (Local Government Act 1972,s.111) £13:35
Council approved recurring payments.
d. Payments received.
i. Bank Interest & Loyalty received.
Business Premium Account (2) – Interest from 4/03/2024-2/06/2024 – £6:11
Business Current Account – Loyalty reward 4/03/2024-2/06/2024 – £24:80
ii. National Grid Wayleave. – £34.45
iii. Section 33 – VAT reclaim- £1,097.15.
8. Correspondence
a.Audit Wales 2023-24 Audit.
Noted that notification had been issued to advise that the Audit would be submitted late, after internal auditor has had opportunity to check accounts .EK advised that the draft audit documents were in the One Drive files for perusal.
b.Belltown Power:
RE: Feedback and Consultation Response: Llanddewi Brefi Community Council.
It was noted that dates for workshop have now been confirmed and updates on the website posted. AEvans to attend both workshops.
c.Bryn Cadwgan Energy Park.
It was now noted that the*Postponed* Bryn Cadwgan Energy Park community benefits workshop would now take place on Monday 9th September ; Rhodri Evans, Angela Evans, Dafydd Lloyd Jones, Eirwen James and Emmanuel Kincaid to attend.
d.Ceredigion Biodiversity Team
Nature Recovery in Ceredigion Towns and Communities.
Clerk to cover meeting and report back on progress, noted that recent feedback mentioned that the Llanddewi Brefi Biodiversity Community Garden was looked on as best practice, Clerk to report on current developments and future plans for the garden.
e.Cyngor Sir Gâr Carmarthenshire County Council
Submission of the Carmarthenshire Revised Local Development Plan for Examination.
Noted.
f. Cyngor Sir Ceredigion County Council: Llanddewi Brefi Public Toilets.
Clerk to e-mail back and confirm who attendance -for planned Teams Meeting to take place on Wednesday 17th July, 7:30 pm at Village Hall. Also to request for slides and information to be sent on in advance; Clerk to circulate.
g.Green GEN Cymru Towy Teifi .
Green GEN Cymru Towy Teifi consultation Feedback Summary.
Contents of the Summary Report were noted.
9. To approve Audited Accounts for 2023-2024.
Pending completion of final version to take to Gareth Jones for internal approval. Could do EM to approve 17th July- after toilet meeting Clerk sort notices.
10. To consider the matter of additional grass cutting for area behind Recreation Ground.
R Evans had asked for to local contractor to go ahead( with no expectation of reimbursement) with cutting the section behind the goal area ahead of commencement of football season getting underway, as existing contractor had not been asked to quote for these works as part of the original grass cutting tender.
11. To receive a report from the PCSO.
Nothing to report. Parked cars issue still pending.
12. County Councillor’s report on matters arising from Ceredigion.
i. RE reported not many meetings had taken place due to the election.
ii. He also reported that Council were being consulted regarding proposed Pylon/Wind Turbine developments within Ceredigion, comments will go from Development Management to Planning Committee to pass to Welsh Government.
iii. Planning committee were also due to hear in upcoming session, letters of support for the proposed Aldi development in Lampeter, which although refused from Policy Point of view-95% of responses received to date from the community have been positive.
13. Planning applications
As per minutes arising, regarding planning application A240324.
14. To receive a report from the Village Hall and Recreation Grounds committee.
i) 7 Wye Energy Grant
E Kincaid reported concerns- regarding use of Sheep wool as insulation as this could provide potential for gaps-& thermal bridging and very expensive. Agreed further analysis was required to enable further decision making.
ii) Also noted that Rebecca Wattam from 7 Wye had provided a- Case Study support form- for photos to be used taken at meeting initial with 7 Wye Team- Clerk to organisie response.
iii) R Evans- picked up a new tea urn following on from complaints regarding existing urn and it was agreed to reimburse costs back of £30:00.
iv) In addition to the above the following reimbursements/payments were approved on behalf of the Committee,
a. G Jones- Reimbursement for PA Cables- £54.89
b. PA Equipment – £704.87.
c. Ffenestri EXL Windows Cyf.- £780.00
d. C Jones- Fridge- £174:00
e. D Evans-Ramp- £275:00
f. D Evans-Urn- £30:00
15. Questions to the Chair.
i. Llanddewi Brefi Sign- still not reinstated, Clerk to chase up. Request with Ceredigion County Council via CLIC.
ii. It was noted that there were still a number of potholes requiring repair within the village and out towards Gogoyan. J Griffiths will organise a geotag and send onto the Clerk to raise with Highways Dept via CLIC.
iii. REvans confirmed. That Junction grass cutting will be be done after September, currently main road areas were being first- smaller roads last in sequence.
iv. Damage to coping stones at old Railway bridge- Pont Llanio was also noted following recent Railway Bridge repairs.
v. E James-, /Griffiths to check on arrangements for Carnival, C Jones after hearing that a few residents would not be here for that date and concerned that effort and funds will be expended for a potentially poorly attended event.
vi. In addition, the following carnival arrangements were noted:
a) Discussion that members of D.Stars Committee to provide food- and it was agreed to split profits jointly with Ser Dewi.
b) It was suggested that weather permitting that a Football- competition
could be held on the pitch with a 5 aside/womens/girls’/ focus.
c) E James suggested music duo act from recent Caffi Dewi Session could be asked to play at the carnival.
vii. Youth Club- E Kincaid proposed that £100 be transferred to the cash account for Youth Club petty cash. Council approved this decision.
16. Date of next meeting.
09/09/2024.
Meeting ended 21:10 pm
Mae'r dudalen hon hefyd ar gael yn: Cymraeg