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Minutes of the Ordinary Meeting of the Council held on Monday 10th March 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans, Eirwen James , Emmanuel Kincaid ,Caryl Jones, , Gareth Jones, John Griffiths.
1.To receive apologies.
Cllrs : Bethan Griffiths, Rhodri Evans, Pat Parry
2.Personal Matters.
Congratulations were extended to the YFC on a successful pantomime performance well received by all.
Council noted that Councillor Angela Evans had resigned as Councillor for Llanddewi Brefi Community Council.
It was also noted that Ann Jones was to be appointed as High Sherriff of Dyfed on the 25th March 2025, Bethesda Chapel , Llanddewi Brefi.
3.Declarations of interest.
None.
4.Public participation. Public participation.
None.
5. To confirm the minutes of the Ordinary Meeting held on 10th February 2025.
a) Minutes for the Ordinary Meeting held on 10th February 2025 were approved by Council
Proposed E.J. Seconded: C.H.
6.Matters arising from the minutes.
9 b iii- amend to Public Toilets.
15. ii. correct Ffos-y-ffin spelling.
15iii) DJL- attended meeting- hoping in year/two more funds would be available. At this time.
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7.Financial report
a. To approve the bank reconciliation for the period ending 28th February 2025.
Council Approved the reconciliation ending 28th February 2025.
Balances per bank statements at 18/02/2024
i. Current a/c £100.00
ii. Reserve a/c £1,653.11
iii. Reserve a/c £32,469.55
Council noted balances
b. Authorisation of payments.
i. Krystal £98.39 LG (Misc. Provisions) Act 1976 s.19
ii. S Jones £216.00 LG (Misc. Provisions) Act 1976 s.19.
c. Staff and confidential payments: £369 .78 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
d. Authorisation of payments for CFF Grant Aided works for the Hall Changing Rooms and Storage Shed.
i. Goelst UK Ltd Cubicle rails (CFF project)£ 1,113.04 £ LG (Misc. Provisions) Act 1976 s.19 .
ii. Furniture@Work Ltd Lockers and benches (CFF project) £5,907.60 £ LG (Misc.Provisions) Act 1976 s.19.
iii. Direct Fabrics Shower curtains (CFF project)£ 549.00 £ LG (Misc.Provisions) Act 1976 s.19.
iv. G Davies Contract 1-interim payment 1 (CFF project) £4,047.35 £ LG (Misc.Provisions) Act 1976 s.19.
v. L Davies Contract 2-interim payment 1 (CFF project) £6,772.65 £ LG (Misc.Provisions) Act 1976 s.19.
vi. Steel Fabricators (Wales) Ltd Contract 3-interim payment 1 (CFF project) £4,800.00 £ LG (Misc.Provisions) Act 1976 s.19.
e. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT Telephone & broadband :£57.19 LG (Misc. Provisions) Act 1976 s.19.
ii. Barclays Bank -Commission charges.
Council approved payments b- e but noted that for c that one payment to HMRC x though approved in Feb 2025- did not go out however due to issues with electronic banking services.
f. Payments received.
i. Bank Interest & Loyalty received.
ii. TE Jones £550.00 LG (Misc. Provisions) Act 1976 s.19
Council noted payments received.
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8. To consider a request for a donation to Cylch Ti a Fi Llanddewi Brefi.
Council resolved to cover costs of £300 to the hall committee for room hire, with payments to start from 1st September 2025.
It was agreed however, that in line with previous donation requests that the group would need to provide a copy of their accounts. GJ to submit request, send to clerk.
9. To confirm the award of contracts on the basis of quotations received in relation to the Cymru Football Foundation Grant aided work to the Hall Changing rooms and Storage Shed.
Council had authorised first payments according to forecast- It was also noted that the Clerk is to sign these off and report final figures at the next meeting.
10. Correspondence.
a. Belltown Power: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October – Follow Up.
b. Ceredigion County Council:
iii. Estyniad i Ymgynghoriad ar Ganllawiau Cynllunio Atodol Drafft / Extension to Consultation on Draft Supplementary Planning Guidance.
iv. Bwletin Costau Byw Ceredigion: Iechyd a Lles | Ceredigion Cost of Living Bulletin: Health and Wellbeing
v. Hyfforddiant Cod Ymddygiad i Gynghorwyr Trefi a Chymunedau 11/2/25~Code of Conduct Training Town & Community Councillors – Dogfennau/Documents.
c. Boundary Commission Wales:Rhaglen Arolygon Etholiadol 2025 Electoral Review Programme.
d. Dyfed Powys Police: Cynllun Heddlu a Throseddu 2025 – 2029 I Police and Crime Plan 2025 – 2029.
e. Green Gen Twyi- Teifi:Lansio ymgynghoriad Green GEN Tywi Teifi Consultation Launched
f. One Voice Wales
vi. Use of General Powers of Competence.
vii. Postponing the Annual General Meeting.
g. Welsh Government.:Adroddiad Blynyddol Panel Annibynnol Cymru ar – Gydnabyddiaeth Ariannol 2025 i 2026 | Independent Remuneration Panel for Wales – Annual Report 2025 to 2026
Council noted correspondence 10 a-g,
Additionally, for
10a. Memorandum of Agreement- need to look at legal advice 1,500 on offer. DJL/RE- to enquire locally who may be able to assist.
10g. Council noted the report had been received.
11. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.
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12. To receive a report from the PCSO
Council noted PCSO’s report, but no matters were raised.
13. County Councillor’s report on matters arising from Ceredigion.
No report received.
14. Planning applications
a. To consider acknowledgement concerning the following applications:
A250122 – Recreation Ground Adjacent to Llanddewi Village Hall Llanddewi Brefi, Tregaron, SY25 6RX.
Council noted the acknowledgement for application A250122.
15. To receive a report from the Village Hall and Recreation Grounds committee.
• Members of the committee reported that the last round of solar payments for electricity generated were outstanding and required follow up to progress.
• It was also noted that consideration of arrangements for migration of phone and broadband services was required and that a committee member would be contacting the BT local business team for a quote shortly.
• Another committee member was also looking to source a new post for the Dewi Stars Flood light post damaged in recent storms.
16. Questions to the Chair.
• A member raised the requirement that it will be necessary soon to consider storage solutions in the Hall, as some facilities previously used will not available on completion of the CFF grant works.
• Following the previous question raised It was suggested that perhaps storage could be incorporated on the back wall of the Neuadd.
• One member also noted that the roof slates at the head of the valley gutter above the kitchen and bathroom is still in need of repair.
• One member also raised the requirement for Asbestos and Legionella registers and a system for regular inspections to be put in place, now the hall works are nearing completion, a prerequisite of which will be to complete the roof repairs as per the previous point raised.
• One member also raised that there was a further issue regarding the roof void not having ventilation installed along with the insulation works carried out by Severn Wye and that this situation should be checked with the Local Authority Building Control officer to ascertain what would be required to regularise the situation.
• One member also feedback regarding local pricing for purchase of notices to install on Hall grounds regarding the committee’s commitment to a ‘No policy within hall grounds or buildings. However, costs are still required for suitable fixings to enable these to be attached to railings/gates at the entrances to the hall grounds and to Penuch Street and the Children’s play park.
• One member also agreed to fix and restain the bench near Hyfrydle.
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• It was also reported by another member that a £17.10 donation has been raised by the Caffi Dewi for defibrillator funds, which would be passed onto the Clerk shortly,
17. Date of next meeting.
Ordinary Meeting to be held on 14/04/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:50 pm.
Mae'r dudalen hon hefyd ar gael yn: Cymraeg