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Minutes of the Ordinary Meeting of the Council held on Monday 9th December 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid, Caryl Jones, Bethan Griffiths.
1.To receive apologies.
Cllrs : John Griffiths, Pat Parry, Angela Evans.

2.Personal Matters.
Thanks were extended to all local residents and businesses who have been out clearing roads after recent storms.
3.Declarations of interest.
Cllr Emmanuel Kincaid declared an interest with respect to item 13 of the Agenda.

4.Public participation. 
Members of the Public were present and allowed to put forward comments in accordance to the 15 min rule within the Standing Orders as outlined by the Chair.

1) Re:- Dogs in the Recreation Grounds
• Case of dogs- total ban not working- but agree should be something- football pitch is important.
• Older people with dogs not a space for people to take their dogs-
• Could dogs on a lead be a compromise- encourage people to pick up.
• Thought there would be many people who would be wiling- present alienated.
Council consideration & Member replies:
• Hard to separate football/recreation grounds and the children’s play park-dogs can get in anywhere.)
• Have approached some residents with dogs regarding this matter but response unco-operative/rude.
• Council would be responsible to clean the area and remove dog mess as commercial wate: recent dog park proposal failed as this aspect had not been considered.
• County Councillor could look for further solutions at county areas meetings.
• Mixed messages on signs currently, hall committee members will look into this.
• At present whilst other solutions are considered by the Hall Charity Committee it was considered best ban remains at present.

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2) Matter Re:- Parking in Penuwch Street.
• Penuwch street- concerns raised that this is currently being used as a parking place.
Council Consideration & Member replies:
• Non-residents should not be parking there
• Council have brought up similar issues noted elsewhere in the village to the PCSO and suggested this could also include regarding escalating issues with parking within the village. should these continue to occur.
5. To confirm the minutes of the Ordinary Meeting held on 11th November 2024.
a) Minutes for the Ordinary Meeting held on 7th October 2024 were approved by Council
Proposed E.J. Seconded: C.J.

6.Matters arising from the minutes.
3- Amend ‘Manny’ to’ Emmanuel’ for consistency.
17 i- EK wanted to note both left the room after declaring interest.

7.Financial report
a. To approve the bank reconciliation for the period ending 31st October 2024.
Council Approved the reconciliation ending 30th November 2024.
b. Authorisation of payments.
i. Staff and confidential payments.
ii. Burial Costs.
Council Approved payments i & ii
Recurring payments – confirmation of ongoing variable direct debit instructions:
iii. BT – Hall telephone & broadband.
iv. Bank charges.
Council Approved recurring payments.
c. Payments received.
i. Bank Interest & Loyalty received.
Council Noted payments received.
8. To review the budget for 2024-2025 and consider budget proposals for 2025-2026.

a) Include £3K in the draft budget 25/26 for consideration regarding legal cost/advice to the Village Hall Charity regarding potential transfer of assets to a charitable incorporated organisation.
b) Community Toilets:
i. RE- suggested that we consider provision of the public toilets in the draft budget proposal in January 2025.
c) Defibrillator:
i. Caffi Dewi- hoping to raise money for the defibrillator from Carol singing. Funds received will be noted as earmarked reserves.
ii. Suggestions for an additional defibrillator at the hall and the running costs and maintenance would need to be considered by the Hall committee.

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9. Correspondence
a. Audit Wales: 2023-24 Completion of audit
Council has received an unqualified audit-opinion for year ending 31st March 2024 ,no concerns with any figures/documentation received.
Noted line 2 and line 6 both understated but no effect on balance carried forward- to be amended in the 2025 Audit.
The Notice of Conclusion Of Audit And Right To Inspect The Annual Return For The Year Ended 31 March 2024 was published on the council’s website and noticeboards on 12/11/2024.
The following comments from the Auditor General’s report were noted, and the relevant amounts will be restated in the next return:
Incorrect income from taxation and total other payments figure – The Council has reported within line 2 a precept figure which includes a deduction made by the Unitary Authority for costs to be paid to the authority which should have been included within line 6. Therefore, line 2 and line 6 are both understated. There is no effect on the balance carried forward.
Write back of unpresented cheques – Line 3 includes £600 in relation to an unpresented cheque which was written off in the year. This should have been included as a negative entry within total other payments.

b. CAVO: Community Transport – an exciting opportunity
Noted there were issues County Council member with responsibility looking at the matter currently.
c. Cyngor Sir Ceredigion County Council
i. Ceredigion Community Safety Strategy 2024-2027.
EK to put links to English translation for draft minutes.
ii. Public Toilets – Updated Operational Costs.
Put as separate agenda point for consideration before Draft Budget consideration for approval January 2025
iii. Consultation: Off Street Parking places.
Date has passed- but EK to put links to the minutes.
iv. Project Engagement Opportunity.
EJ- to register- to get follow up notes to feedback./also forward to Sally for Caffi consideration 10/12/24
d. One Voice Wales
i. FW: CONSULTATION: Wales COVID-19 Inquiry Special Purpose Committee – UK-Covid Inquiry Module 1 Report.
Noted
ii. MPORTANT: Information on RAAC in Buildings.
Noted.
iii. Digital Guidance – Cloud Storage.
Noted.
e. Hywel Dda:RE: Cyngor Cymuned Llanddewi Brefi Community Council -Consideration of Community Concerns received regarding proposals for Tregaron Community Hospital- Sept 2024.
Noted.

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10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
Noted.

11. To receive a report from the PCSO
None received.
12. County Councillor’s report on matters arising from Ceredigion.
The County Councillor reported the following for the November /December period:
o Judicial Review- 4 schools’ reprieve- Informal Consultations now back in process and decisions delayed.
o Storm has been a major issue- e.g. Penuwch street and other areas of LB and Ceredigion without power supply.( Extended thanks to Caffi Dewi for offering respite for anyone wishing to come to the session am.
o Leisure Centres open for those needing showers.
o National Grid- reviewing process- contingencies not in place sufficient to mitigate aftereffects of Storm Darragh.
o Contact and Claim form – should be done automatically RE will send via FBk.
o Caffi Dewi- gauging response and will contact RE if extra sessions needed and will advertise accordingly to give warm hub assistance to those in need after storm.
o Warm hubs grant £ 1 K secured.
o Village Shop meeting also held 05/12/24. Matters to be raised in Questions to the Chair(EK)
o Councll Consultation- Feedback- other member: No real forum discussion possibilities. Had excellent schools’ inspections/Hafan y Waun- dementia and medical care facilities available- later being expanded and staff being trained- extra to deal with dementia care.( part funded by Hywel Dda)
o University Course now in place ( as per last point to train in Dementia Nursing)

13. Planning applications
a. To consider the following applications:
i. A240781 – Esgair Garn, Llanfair Clydogau, Lampeter. SA48 8LL .
EK declaring an interest.
Council raised no objections- Clerk to note.
ii.A240848 – Tanlan, Llanddewi Brefi, Tregaron, SY25 6RL.
Council raised no objections- Clerk to note.

14. To receive a report from the Village Hall and Recreation Grounds committee.
o 7 Wye- update DLJ at last meeting with contractor feedback that confident we would receive the grant and they will be coming back with quote asap.
o Regarding extra storage battery- considered space at back of the hall too far away but contractor suggested to put them under the windows in the meeting room.
o External lights- on top of all doors there will be sensors and floodlighting increased towards the end of the building.
o End of Jan 2025 deadline.
o Floodlights- Following recent storm damage noted the posts were rotting EK to check with Zurich for extent of the cover, concerning these.

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o Hall Changing Rooms and Storage Shed Grant- RE tried to contact again but Project Manager currently on bereavement leave- meantime quotes being gathered for submission to grant body.
o Work to finish end of Feb 2025.

15. Questions to the Chair.

i. A member had made enquiries with a local provider as per discussion in meeting of 11/11/24 regarding methods for payment in other burial authorities and findings regarding payments and grave digging arrangements were compared and noted. Concerns raised we could be considered as employers with our current arrangements.
Chair to approach both parties concerning current arrangements with proposed alternative solutions and to feedback in next meeting with comments.

ii. With regard to the Village Shop meeting held 05/12/24, it was suggested that the Council could consider submitting a planning application for a temporary mobile shop in the car park to establish demand and feasibility.

16. Date of next meeting.
Ordinary Meeting to be held on 13/01/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:30 pm.

Mae'r dudalen hon hefyd ar gael yn: Cymraeg