Minutes – Llanddewi Brefi Community Council – 16/05/2022

Minutes

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Minutes of the Extraordinary Meeting held on Monday 16th May 2022 at 7:30pm in the Community Centre.

Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021, and are subject to approval at the next ordinary meeting of the Community Council.

Present:

Councillors: Caryl Jones (Chair), Rhodri Evans, Emmanuel Kincaid, Dafydd Lloyd Jones, Eirwen James, John Lloyd Griffiths, Enfys Hatcher Davies.

  1. Apologies

Beth Anthony (vice chair), Pat Parry, Lynet Pugh. 

  1. Declarations of interest

None

  1. Code of Conduct for members of Llanddewi Brefi Community Council

Council reviewed and adopted the code of conduct for members 2016 and resolved that the amount specified in para 17 of the code with regard to notification by members to the proper officer of any gift, hospitality, material benefit or advantage, should be £21.

  1. Local Resolution Protocol.

Council resolved to adopt the Local Resolution Protocol, based on the model protocol drawn up by One Voice Wales, which had been emailed to members for review prior to the meeting.

  1. Safeguarding lead and Volunteer co-ordinator.

Cllr Eirwen James was appointed as Designated safeguarding lead (DSL) and Volunteer co-ordinator.

  1. Data protection policy and procedures.

Council resolved to adopt the data protection policy and procedures, which had been emailed to members for review prior to the meeting. The policy and procedures will be reviewed annually.

  1. Safeguarding policy.

Council resolved to adopt the safeguarding policy, which had been emailed to members for review prior to the meeting, subject to minor amendments and corrections. The amended draft was signed by the Chair. The policy and procedures will be reviewed annually.

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  1. Renewal of the Council’s insurance for 2022-2023. 

The policy schedule and cover limits had been emailed to members for review prior to the meeting. The renewal quotation received on 10/05/2022 from Zurich Municipal for £343.26 was accepted and payment was authorised. The new policy commencement date is 01/06/2022.

  1. To consider publicity and review progress with Cynnal Llanddewi Brefi LEADER Grant project.

A LEADER/Cynnal y Cardi marketing and publicity guide was shared with members prior to the meeting. The guidance specifies that at least one week’s notice of any intended publicity must be given in order that it can be approved by the Wales Rural Network Support Unit. 

As a condition of the LEADER grant, the Cynnal y Cardi Local Action Group LAG agreed they would like the Council to link with the Ceredigion Youth Service Regarding the youth project element of the project.

Council resolved that Cllr James, as the designated safeguarding lead, would act as volunteer co-ordinator and liaise with the “Children & Young People’s Participation” Officer for Ceredigion Council, Gwion Bowen.

  1. Annual return for 2021-2022.

A draft of the accounting and governance statements and Audit supporting papers, including bank reconciliation, explanation of significant variances, and payment arrangements, was shared with members for information prior to the meeting. The Internal Auditor’s report is to be presented together with the final statements for approval by full Council at the next meeting.

  1. To review progress with the Llanddewi Brefi Jubilee project.

The next community meeting to discuss the first event will be held on 25/05/2022 at 7:30pm in the community centre.

  1. A.O.B.

a. Car park hedge to boundary with Bryndewi

b. Playing field grass to be cut before Jubilee event on 02/06/2022

c. Training session with Pugh Computers for new IT equipment 25/05/2022 at 6:30pm

d. Training dates had been received from One Voice Wales, together with details of a bursary for Councillor training. Members were reminded of the new statutory duty to prepare and publish a training plan under s67 of the Local Government and Elections (Wales) Act 2021.

e. A form of declaration of Trustee Eligibility and Responsibility was shared with members.

  1. Date of next meeting.

Next ordinary meeting scheduled for 13/06/2022

Mae'r dudalen hon hefyd ar gael yn: Cymraeg