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Minutes of the Ordinary Meeting of the Council held on Monday 13th January 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid Gareth Jones , Caryl Jones, John Griffiths, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths, Angela Evans.
2.Personal Matters.
Chairperson extended thanks everyone who came to help with taking down the tree and all who were involved with organising the Carol singing and Santa event at Caffi Dewi December.
3.Declarations of interest.
Cllr: Emmanuel Kincaid declared an interest with regard to item 8d.
4.Public participation. Public participation.
Members of the Public were present and allowed to put forward comments in accordance to the 15 min rule within the Standing Orders as outlined by the Chair.
5. To confirm the minutes of the Ordinary Meeting held on 13th January 2025.
a) Minutes for the Ordinary Meeting held on 13th October 2025 were approved by Council
Proposed P.P. Seconded: E.J.
6.Matters arising from the minutes.
Minutes amended to note Cllr Gareth Jones was not in attendance at the December Meeting.
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7.Financial report
a. To approve the bank reconciliation for the period ending 31st December 2024.
BANK RECONCILIATION 31/12/2024
Balances per bank statements at 18/12/2024
Current a/c £ 100.00
Reserve a/c £ 1,653.11
Reserve a/c £ 8,455.78
Total £ 10,208.89
Less unpresented cheques at statement date (966.90)
Add receipts since statement date 3,088.48
Add petty cash balance 85.62
Total balance to agree with cash book at 31/12/2024 12,416.09
less CAVO Grant-Caffi Dewi (Hall fees) (1,000.00)
less youth club reserves (361.49)
less defibrillator reserves (2,807.73)
General Reserves 8,246.87
Council Approved the reconciliation ending 31sth December 2024.
b. Payments authorised 13/01/2025:
C Jones Reimbursement of expenses (Mince Pies) £ 16.90 Local Government Act 1972, s.145
J M Y Edwards Mulled wine – Xmas event £ 90.00 Local Government Act 1972, s.145
G Driver Electricity-Xmas tree £ 25.00 Local Government Act 1972, s.144
Audit Wales Ffioedd Archwilio 2023/24 Audit Fees £ 308.00 Local Government Act 1972, s.111
Confidential Staff and confidential payments £ 407.93 LG (Misc.Provisions) Act 1976 s.19/
Local Government Act 1972, s.112
Council authorised all payments presented .
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c. Recurring payments- confirmation of ongoing variable direct debit instructions:
BT Telephone and broadband – 25/12/2024
£ 57.19 LG (Misc. Provisions) Act 1976 s.19
Barclays Bank -Commission charges 13 Nov – 12 Dec 2024.
£ 9.70 Local Government Act 1972, s.111
Council approved recurring payments as presented above.
d. Payments received to 31/12/2024:
Barclays Bank Interest 2/9-1/12 £ 6.16
Barclays Bank Interest 2/9-1/12 £ 38.27
Llanddewi Brefi W I Wreath reimbursement £ 25.00
Dewi Stars Wreath reimbursement £ 25.00
Capel Bethesda Wreath reimbursement £ 25.00
Capel Bethlehem Wreath reimbursement £ 25.00
Pwyllgor Lles a Diwylliant Wreath reimbursement £ 25.00
Eglwys Llanddewi Brefi Wreath reimbursement £ 25.00
Clwb Ffrindiau Wreath reimbursement £ 25.00
Llanddewi Brefi W I Bois y Rhedyn-Defib.donation £ 250.00
Llanddewi Brefi W I WI-Defib.donation £ 476.16
Llanddewi Brefi W I YFC-Defib.donation £ 705.10
Llanddewi Brefi W I Caffi Dewi-Defib.donation £ 341.17
CYMDEITHAS MUDIADA CAVO WARM SPACES £ 1,000.00
Council Noted payments received as detailed above.
8. To consider budget proposals and approve the precept for 2025-2026.
Council resolved to approve precept of £18,000 as proposed.
Additional note:
Council resolved that the Chairperson would draft a letter to advise Ceredigion County Council that The Community Council would not be in a financial position to adopt the Public Toilets as this- would wipe out our reserves entirely-.
In addition, Hall committee costs now incurred as a result of decisions made in the recent Boundary Commission final proposals have also placed additional burdens
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on the Council precept. It was also to be noted that no Public Consultation concerning this matter had been conducted held yet.
Proposed: EJ Seconded: DLJ-
To be noted EK/Clerk declared an interest and left the room during discussion concerning the Clerk’s salary, during consideration of the budget proposals.
9. To approve the Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2024.
Council resolved to approve the Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2024
Proposed: EJ Seconded: RE
10. To consider the revised offer and conditions for the Hall Changing room and Storage Shed Grant.
It was confirmed to Council that a Grant Offer had now been presented which will need to be spent by 31st March 2025 with the following actions progressed:
Local Contractors have been approached.
Clerk and Dewi Stars Chairperson have signed the requisite forms, and Council is now awaiting permission to proceed letter.
it was also noted that no publicity should be issued before permission is received.
Proposed: RE Seconded: DLJ.
11. Correspondence
a. One Voice Wales
i. Pwyllgor Ardal Ceredigion – Ceredigion Area Committee 14.1.25
ii. Consultation on Reforms to the Compulsory Purchase Process and Compensation Rules
iii. REVIEW OF SENEDD CONSTITUENCIES // AROLWG O ETHOLAETHAU’R SENEDD
iv. Age Without Limits Day: Micro-grants for Age-friendly Communities // Diwrnod HeneiddiHeb Gyfyngiadau: Micro-grantiau ar gyfer Cymunedau sy’n Dda i Bobl Hŷn /
v. IMPORTANT / PWYSIG FW: Law Commission consultation on Burial and Cremation law reform.
b. Hywel Dda:
i. Swydd wag – Aelod Annibynnol (Cymuned) / Independent Member (Community) vacancy.
ii. Hywel Dda University Health Board Stakeholder’s Group
c. Yes Cymru: Stad y Goron – Crown Estate
All Correspondence Noted- by Council but no matters raised.
12. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.
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13. To consider applying for planning permission to site a mobile shop facility in the Council Car Park.
One Member raised that the independent group meeting was not advertised and that they would have liked to attend the meeting.
It was reported by another member who had attended the meeting that other avenues being explored concurrently regarding use of the Church Hall and that the Vicar currently is looking at funding to enable costs for the proposal.
Council resolved that in principle they would apply for planning permission to site a temporary shop facility in the Council Carpark.
Proposed: EK Seconded: PP.
14. To receive a report from the PCSO
PCSO had requested to attend via Zoom but was having connection issues, so report passed to Clerk during meeting via e-mail, with no crimes to report for the period .
However, members raised concerns with parking in the village again, especially regarding pavements being blocked in the centre of the village and requested that these concerns be passed onto to the PCSO to look into this again as soon as possible.
15. County Councillor’s report on matters arising from Ceredigion.
a. Workshop re:4 schools due to close- Cabinet has gone back to the first part of the consultation matters, reprieve now for these closures until 2026 at present.
b. Budget workshop held- not happy with proposal- 9.7 increase on top of Council Tax currently proposed.
c. In Services have improved since last round of investments- decision to keep0 .5 million to keep this service standard in place.
d. Budget Scrutiny in February and Council Tax rate will be set then.
e. Boundary Changes still with the Minister- but The County Council asked for workshop to argue the case and are presently waiting to hear on Minister’s decision.
f. Regarding proposals to move 6th form provision to one location though noted that this could provide would a large saving to the Local Authority some cabinet members are presently arguing this may not translate into substantial savings long term.
16. Planning applications
None received.
17. To receive a report from the Village Hall and Recreation Grounds committee.
i. 7 Wye- EK outlined difficulties concerning lack of communication & the handling of the grant and current much reduced & revised proposal.
ii. 7 Wye proposing to replace electrical fittings as is with LED’s Insulation and ventilation for meeting room and battery storage, rest of wish list now not being considered.
iii. The Project Manager advised that they had apportioned funds of £70K from other projects to deliver the much larger project proposal but has returned majority of these now in light of
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structural works not being able to be carried out following surveys carried out late in the Autumn by 7 Wye.
iv. EK noted that some of the figures put forward were still incorrect and had made this clear to 7 Wye.
v. Asbestos Testing also has to be done pre commencement of works by 7 Wye and notice required.
vi. Hall Committee members & Council noted that this was a disappointing result, after previous discussions and wished this conveyed back to 7 Wye.
vii. EK also confirmed that there were dates in February 3rd- 7th are currently set aside to do the insulation works.
Dates are also pencilled in for contractors from Gloucester to achieve electrical works regarding snooker room batteries 27-29th January.( EK to check no bookings)
viii. EK confirmed that 7 Wye would also be looking into emergency lighting requirements as Statutory requirement-This will however require additional circuits.
ix. 7 Wye are presently considering installation extra lighting Circuit in the hall to achieve mood lighting- no further reports back on the Stage lighting proposal.
x. EK will follow up now on statutory requirements regarding emergency lighting and feedback.
xi. EK will also request to have sight of costs re Emergency lighting – option to get fittings and that Hall would then pay for local contractor to connect up feed to emergency lights.
xiii. Hall Committee do not want battery installed outside of the hall at extra costs.
18. Questions to the Chair.
i. A Member raised ongoing issue that the village signs had still not been replaced
ii A Member raised that there should be an inspection of some Graves in April as there appear to be issues resulting from storm damage
iii A Member also raised an issue with trees at Pont Llanio requiring attention following on from storm damage.
iv. it was also noted that the old School sign near the Hyfrydle estate had fallen down and would require attention.
v. A member raised that there was an issue with blocked drains at Prysg.
vi. A member raised an ongoing issue with tree trimming request from a resident in Penuch street.
vii . A member raised that there had not been an agenda point to allow for consideration of a Public Consultation within the community regarding proposed Wind Farm development.
The Clerk confirmed that no suggestions had yet been received from members and so there was nothing to consider as a matter for this meeting. It was suggested that perhaps a point to consider this matter could be included on the February Agenda.
19. Date of next meeting.
Ordinary Meeting to be held on 10/02/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:30 pm.
Mae'r dudalen hon hefyd ar gael yn: Cymraeg