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Minutes of the Ordinary Meeting of the Council held on Monday 10th February 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans ( Vice Chair) Eirwen James , Emmanuel Kincaid ,Caryl Jones, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths, Angela Evans, Gareth Jones, John Griffiths.
2.Personal Matters.
Council congratulated Ann Jones on her appointment as High Sheriff of Dyfed.
3.Declarations of interest.
None.
4.Public participation. Public participation.
Members of the Public were present and allowed to put forward comments in accordance with the 15 min rule within the Standing Orders as outlined by the Chair.
5. To confirm the minutes of the Ordinary Meeting held on 10th February 2025.
a) Minutes for the Ordinary Meeting held on 13th January 2025 were approved by Council
Proposed D.J.L. Seconded: E.J.
6.Matters arising from the minutes.
None.
7.Financial report
a. To approve the bank reconciliation for the period ending 31st January 2025.
BANK RECONCILIATION 31/01/2025
Balances per bank statements at 17/01/2025
Current a/c 100.00
Reserve a/c 1,653.11
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Reserve a/c 10,969.44
Total 12,722.55
Less unpresented cheques at statement date (1,289.90)
Add receipts since statement date 50.00
Add petty cash balance 85.62
Total balance to agree with cash book at 31/12/2024 11,568.27
less CAVO Grant-Caffi Dewi (Hall fees) (1,000.00)
less youth club reserves (361.49)
less defibrillator reserves (2,807.73)
General Reserves 7,399.05
Council Approved the reconciliation ending 31st January 2025.
b. Payments authorised 10/02/2025:
Confidential Staff and confidential payments £ 462.18 LG (Misc.Provisions) Act 1976 s.19/
Local Government Act 1972, s.112
L Zanoni Reimbursement of Clerk’s expenses (Zoom; Nov 12 2024-Feb 11, 2025 ) £ 46.77 Local Government Act 1972, s.111
BT Telephone and broadband – 25/01/2025 £ 57.19 LG (Misc.Provisions) Act 1976 s.19
Barclays Bank Commission charges 13 Dec 2024 to 12 Jan 2025. £ 23.15 Local Government Act 1972, s.111
Council authorised all payments presented .
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c. Recurring payments- confirmation of ongoing variable direct debit instructions:
Council approved recurring payments as presented in b) above.
d. Payments received to 31/01/2025:
Council Noted payments received as detailed above.
Sioe Llanddewi Brefi Wreath reimbursement £ 25.00
Llanddewi Brefi Village Hall Wreath reimbursement £ 25.00
8. To confirm the award of contracts on the basis of quotations received in relation to the Cymru Football Foundation Grant aided work to the Hall Changing rooms and Storage Shed.
i. EK confirmed that the Village Hall have been awarded Ceredigion Community Grant funding of £5,397towards the cost of the project.
ii. Council has also been given permission to proceed from Cymru Football Foundation (CFF), regarding grant award for Hall Changing rooms and Storage Shed.
iii. RE- spoken to M Hughes (CFF) about defrayed payments for the works proposed he is content to do so and has assured payments will be reimbursed within 2 days of presentation.
iv. EK has presented a cash flow forecast which indicated a spend of 23,184 by the end of February 2025
v. It was resolved that a non-material amendment application would be submitted regarding amended finishes for the shed and £115 planning fees were also approved.
vi. CFF have also made a request to come to take drone footage for progress updates.
vii. Council resolved that the Clerk is to sign on behalf of the Council and issue the contracts to the approved contractors.
viii. Payments were also authorised in respect of the Cymru Football Foundation grant project, in accordance with the cashflow forecast presented. The exact amounts to be notified to the chair and vice chair with supporting invoices prior to payment and reported at the next council meeting.
ix. Council approved the following quotations, including non- recoverable VAT:
Contract 1- Changing room Works : £24,500
Contract 2- Changing Room Works- Mechanical and Electrical: £12,500
Contract 3-Construction of Storage Shed: £12,360.
Points i-ix -Proposed: CJ Seconded: EJ
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9. Correspondence.
a. Belltown Power
i. Re: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October
b. Ceredigion County Council:
i. Consultation on Draft Supplementary Planning Guidance.
ii. Code of Conduct Training Town & Community Councillors 11/2/25
iii. Update on the Future Provision of Llanddewi Brefi Public
c. One Voice Wales
i. Shaping my work as Older People’s Commissioner
Council noted correspondence 9 a-c, but no matters raised.
10. To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.
11. To receive a report from the PCSO
Council noted PCSO’s report, but no matters were raised.
12. County Councillor’s report on matters arising from Ceredigion.
i. During the report from the County Councillor following points noted:
• Council Tax rates may likely be raised by 10 %- in the coming financial year.
• The budget will be announced on 03/03/2025.
• Concerning progress made regarding improvements regarding county refuse collection, there was commitment form the County Council remain committed to ensure current service level would continue.
13. Planning applications
None received.
14. To receive a report from the Village Hall and Recreation Grounds committee.
i. It was reported that the Annual Charity Return has been submitted.
ii. April 7th has been set for Hall AGM.
15. Questions to the Chair.
R.E reported the following
i) A CAVO/Warm Hub visit to Caffi Dewi is planned in the coming month for which Café volunteers have been advised
ii) It was noted that a Right of Access has been secured at Esgair Garn.- above Ffosyffin.
iii) Severn Wye have advised the Council that 16 additional Solar PV Panels will be installed on the hall roof/ and will put another light on the corner of the Neuadd and towards the play area.
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iv) Regarding the current installation- Issues have been reported with the lights currently coming on in the day.
v) A request to resume Cylch Ti a Fi sessions has been received- EK- has confirmed that Friday mornings are free for the moment.
vi) EJ- raised that signs at both ends of the Village both ends are missing. In the light of planned visits to the village from dignitaries ,it was suggested that there a clean-up of the village be organised and the broken bench near Hyfrydle stored ready for repairs.
vii) Cleark also requested to organise a new flag prior to forthcoming visit.
viii) RE: reported that after recent highways inspection following noted:
a. Tar and chippings near the estate, looking into bringing sweeper to pick up loose chippings
b. Drains on approach to Church being looked
c. Signs have been ordered waiting on arrival.
16. Date of next meeting.
Ordinary Meeting to be held on 10/03/25 at 7:30 pm in the Llanddewi Brefi Community Hall.
Meeting ended 21:50 pm.
Mae'r dudalen hon hefyd ar gael yn: Cymraeg