Cyngor Cymuned LLANDDEWI BREFI Community Council
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Minutes of the Ordinary meeting held on Monday 9th January 2023 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Councillors: Caryl Jones (Chair) Beth Anthony (Vice-Chair), Rhodri Evans, Emmanuel Kincaid, Eirwen James, Pat Parry and Dafydd Lloyd Jones. Remote attendance: Cllrs Enfys Hatcher-Davies and Lynet Pugh.
Arwel Davies and Lamorna Richards, from Tillhill South Wales Forest Management team.
1) Apologies.
Apologies were received from the Clerk, and Cllr John Lloyd Griffiths.
2) Personal Matters.
Councillors thanked the Chair for her speech at the annual Boxing Day display by Gogerddan Hunt.
3) Declarations of interest.
a) Cllr Kincaid- Item 9 (Code of Conduct Para 10(2)(b) applies).
4) Public participation
No members of the public were in attendance, and no specific items were submitted for discussion prior to the meeting.
5) To discuss Proposal concerning Blaendoethie Woodland Creation Plan:
Arwel Davies and Lamorna Richards gave an overview of the woodland creation proposal involving 41ha of mixed woodland on former farmland at Blaendoethie, near Ty’n Cornel Hostel. Council was invited to present feedback from the community as part of the initial consultation process, and it was explained that the proposal also presented an opportunity to improve the condition of public paths across the land. Deciduous species had been chosen to suit the conditions of the site. As this was the start of the process, NRW had not yet visited the site but would review the planting scheme and advise any areas of priority habitat to be excluded. Dyfed Archaeological Trust have already been consulted and have advised features to be excluded, with final report still pending. Councillors raised the possibility of community involvement with regards to community planting days, together with an enquiry as to potential financial community benefits.
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The Council also raised the possibility that Tilhill might consider sharing road infrastructure (with proposed development Waun Maenllwyd)) to mitigate impacts of traffic coming through the village with proposed wind farm scheme in the vicinity. Additionally queries were raised regarding water sensitivity (with respect to certain tree species contributing to acid sensitivity within the surrounding water catchment) and if the West Welsh Rivers Trust had yet been consulted during this initial process.
In addition, the Council also requested that the revised planting plan for the Bryngals Woodland Creation Plan (2022) be sent on as soon as it was available.
Following on from this discussion the Council were invited to send on comments and feedback, arising from this meeting (and additional comments from relevant stakeholders/resident in the parish) as part of the initial consultation process, with the formal consultation pending other stakeholder feedback and consultees (e.g. NRW assessment of scheme)
6) To confirm the minutes of the meeting held on 22nd December 2022.
Proposed: Dafydd Lloyd-Jones Seconded: Eirwen James
7) Matters arising from the minutes
a) It was noted that the defibrillator was now back and in place after Software update. Also, that a new defibrillator checking rota was now in place, with prospective defibrillator training dates to be confirmed for April/May 2023.
b) Bus Service- One Council member noted the fact that residents had been e-mailing Ben Lake re: concerns over the 585 service, in the light of Llanddewi Brefi being classified as a larger linked settlement. Agreed that Council should also feedback on this matter via the local County Councillor in the first instance.
c) It was noted that the Audit Certificate for 21-22 was still outstanding and the bills for the last two audit years.
d) One payment was still outstanding regarding poppy wreaths.
8) To consider whether the press and public should be excluded from the meeting when considering the following items of business (in accordance with s1(2) of the Public
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Bodies (Admission to Meetings) Act 1960), on the grounds that it involves the disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972 as amended).
None present.
9) To review staff remuneration in accordance with NALC 2022-2023 National Salary Award
Cllr Kincaid left the meeting
Confidential minutes 998
10) To consider recommendations of Independent Remuneration Panel for Wales Draft Annual Report February 2023.
Cllr Kincaid rejoined the meeting
The Council did not consider it was appropriate to accept the mandatory £156 recommended in the draft report.
It was agreed to contact One Voice Wales to request if the Council may disclaim this proposed recommendation.
11) Consider budget proposals for 2023-2024
It was agreed to clarify the contract definitions of the Cemetery Contract services, request to be submitted with claim payment of £220.
Also agreed to add the Burial Clerk’s wage to the Burial Expenditure Services application.
A 9 % increase to the budget amount was approved regarding the final budget review.
12) To approve the precept for 2023-2024.
The precept of £9,500 was approved by Council.
13) To approve the annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2022.
The following amounts were approved:
£1250.92 2021-2022.
14) To review and approve the Council’s Risk Assessment.
This was approved.
15) To review and approve the Council’s Asset Register.
This was approved. It was also agreed that the LEADER Grant equipment is donated to the Hall charity (subject to final clarification E.K.)
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16) Financial report.
a) Resolved to approve the bank reconciliation for the period ending 4 January 2022
Bank balances per statements at 16/12/2022 – £9,981.99
b) Authorisation of payments:
i) Staff and confidential Payments
ii) G Driver; Xmas tree – power; £20.00; Local Government Act 1972, s.144
c) Recurring payments:
i) BT – Hall telephone & broadband; £53.94; LG (Misc.Provisions) Act 1976 s.19
ii) Bank charges 14/11-12/12/2022; £18.20; Local Government Act 1972, s.111
d) Payments received:
i) LEADER Grant – final payment; £2,133.39
ii) M E James; Reimbursement for returned heating programmer; £145.57
17) Correspondence (copies forwarded to members)
a) Charity Commission
i) Fuel Allotments – Charity Commission response to enquiry
It was discussed that the Annual General Meeting is the only opportunity when a new trustee could be appointed, but in the interim it has been confirmed that they are able to continue with three trustees in place.
b) Ceredigion County Council
i) Burial Grounds and Cemeteries-Return of revenue expenditure.
As per items 11 and 13 above.
18) To receive a report from the PCSO.
None received. One councillor noted however that the registration of a parked car outside the village shop had been reported.
19) County Councillor’s report on matters arising from Ceredigion:
There will be a scrutiny meeting re: bins collection issues. He will report back findings in the next relevant meeting.
20) Planning Applications.
a) To note the following approvals:
i) A220324 – link to documents Replace existing front entrance door. Renew existing render finish to the gable wall. Replace existing central heating system.
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Install Mechanical Extract Ventilation fan units. 3 Penuwch Street, Llanddewi Brefi. Approved Subject to Conditions.
b) To consider the following applications:
i) None
21) To receive a report from the Village Hall and Recreation Grounds committee.
None received.
22) Questions to the Chair.
a) Issue of Dog fouling raised but noted this was a Hall Committee issue.
b) Following on from the last point it was noted there were issues with the Hall Face book page and raised the requirement for this to be resolved.
c) Re Grit Bins, Chair confirmed there was no availability of larger bags, only smaller ones (5.80 +VAT) from TTS.
d) Requests received from some councillors to have Hall and Council meetings on the same night, to be confirmed at the Hall agenda.
23) Date of next meeting:
13/02/2023
Mae'r dudalen hon hefyd ar gael yn: Cymraeg