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Minutes of the meeting held on the 17th of January 2022 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021, and are subject to approval at the next ordinary meeting of the Community Council.
Present:-
Councillors: Eirwen James (Chair), Caryl H Jones (Vice Chair), Emmanuel Kincaid, Dafydd Lloyd-Jones, Rhodri Evans, John Ll Griffiths, and Pat Parry.
Minutes taken by Pat Parry.
1. Apologies:-
Apologies were received from Cllr. Enfys Hatcher Davies, Cllr. Beth Anthony and Cllr Lynet Pugh.
2. Personal Matters.
Congratulations to former Councillor Lisa Jones on the birth of her daughter. Best wishes to Lisa and all her family.
3. Declaration of Interest
Emmanuel Kincaid declared interest in both planning applications, item 11a.
4. To confirm the minutes of the meetings held on November 8th 2021.
Cllr. John Griffiths proposed and Cllr. Dafydd Lloyd-Jones seconded.
5. Matters arising from the minutes.
- Item 6 – a closing date of 31/03/2022 was agreed for applications for the Clerk’s post. Advice to be sought from One Voice Wales regarding final date for decisions before the local elections. Cllrs were thanked for their ongoing efforts in providing temporary support with regard to the Clerk’s duties.
- Item 8 – Outstanding reimbursements were noted in respect of donations to RBL Poppy Appeal on behalf of local organisations.
- Item 12 f – Council awaiting new date for meeting with WI.
- Item 12 I – Agreed to suggest next Council meeting date (14/02/2022) to Cambrian Mountains Society for their proposed presentation.
- Item 18 – Cllr Rhodri Evans to ask the Council’s footpath warden to come out to inspect branches and damaged fence to the footpath between B4343 and Ash Street.
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6. Financial report (in consideration of the attendance of members of the public, and with the agreement of all members, item 11 was considered before proceeding with items 6-10)
a) The bank reconciliation report for the period ending 31 December 2021 was presented by the RFO and approved by members.
Bank balances at 17/12/2021:
| Current Acc | £100.00 |
| John Jones Heulwen Acc | £1,611.69 |
| Reserve Acc | £11,935.44 |
b) The following payments were authorised:
i. Provision of drinks at the Christmas lights event; New Inn – £98.00 (LGA 1972, s.144)
ii. Mince pies – Christmas lights event; Mirain Hâf – £30.00 (LGA 1972, s.144)
iii. Expenses – power for Christmas tree lights (LGA 1972, s.144) and defibrillator cabinet (Public Health Act 1936, s234); £40.00
iv. Purchase of heating programmer for Community Centre – £154.99
v. Purchase of Keysafe for Community Centre – £78.70
vi. Purchase of materials for repairs to the skate park – £23.17
vii. Purchase of pegs to secure goals in the playing field – £26.81
Items iv to vii to be paid from the hall repairs budget already approved (Local Government (Miscellaneous Provisions) Act 1976 s.19).
c) Recurring payments noted:
i. BT – Hall telephone & broadband – £47.94 (Local Government (Miscellaneous Provisions) Act 1976 s.19)
d) The following payments were received:
i. Reimbursement for donations to RBL Poppy Appeal on behalf of local organisations.
| Sêr Dewi | £25.00 |
| Ysgol Henry Richard | £20.00 |
| Pwyllgor Neuadd | £25.00 |
ii. Payment from T E Jones – Burial rights £80.00
7. Precept for 2022-2023.
Council approved the budget proposal for 2022-2023 discussed in the last meeting, and resolved to precept upon Ceredigion County Council the sum of £8,500.00 for 2022-2023. The precept form was signed by the acting Responsible Financial Officer (RFO) and acting Proper Officer to the Council.
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8. Annual Return of Revenue Expenditure on the Provision of Burial Grounds and Cemetery Services for the year ended 31 March 2021
Expenditure of £1,250.98 on burial grounds and cemetery services was confirmed by the acting RFO, and the return was signed by the Chair and acting Proper Officer to the Council.
9. Correspondence (copies previously forwarded to members).
a) All Wales Standards Conference due to be held on the 9th of February 2022.
Noted.
b) Proposal to seek designation of the Cambrian Mountains as an Area of Outstanding Natural Beauty
Resolved – to propose next Council meeting date (14/02/2022) to Cambrian Mountains Society for their presentation.
c) Boundary Commission for Wales – New arrangements for Public Hearings.
– Second consultation period from 17 February to 30 March.
d) Cynnal Y Cardi LEADER Grant Scheme.
Agreed to request a remote presentation to the Village Hall Committee at their AGM.
e) The Local Government and Elections (Wales) Act 2021: Draft Statutory Guidance for Community and Town Councils.
– consultation noted.
f) Dyfodol Cambrian Futures project ending February/March 2022.
g) Hywel Dda – Building a Healthier Future After Covid-19
Feedback-report available at: https://www.haveyoursay.hduhb.wales.nhs.uk/building-a-healthier-future-after-covid-19
10. Reports
Cllr Rhodri Evans shared information received from the Trustees of the Fuel Allotments charity (500142).
11. Matters arising from Ceredigion
Cllr Rhodri Evans shared feedback following the review of the planning service by Audit Wales, and advised that current Highways issues are being addressed.
a) Planning
Cllr Emmanuel Kincaid left the meeting during the discussion of item 11a.
i. A211053 – Peter’s Field, Llanddewi Brefi; temporary siting of a caravan for habitation whilst building a dwelling.
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The Community Council resolved to send a letter to the Planning Authority stating that there were no objections.
ii. A211064 – Morfa Isaf, Llanddewi Brefi, SY25 6RP; Extension to dwelling.
Members of the public addressed the meeting in accordance with standing order 3e. The Community Council resolved to send a letter to the Planning Authority regarding the following concerns raised during discussion: Use of cladding in a conservation area, loss of daylight, and surface water drainage..
12. Village Hall and Recreation Grounds.
An application for deferral of part of the grant funding to replace external doors and windows has been submitted, following notification of potential delay from the Contractor. A register for all hall users to sign in/out has been placed near the main entrance door.
13. Ysgol Henry Richard.
No reports.
14. AOB.
a) A donation to Gogerddan Hunt was proposed – to be noted on the next meeting agenda.
b) A discussion took place regarding the roles of Responsible Financial Officer and Clerk to the Council, and the need to ensure all activities are within legal powers applicable to local councils. It was proposed that provision of a laptop for the clerk’s use specifically in connection with their duties should be considered, and that this was recommended in guidance from One Voice Wales. Agreed to place this on the agenda for the next meeting.
c) Public participation in meetings was discussed. It was clarified that although members of the public may make representations and answer questions, in accordance with standing orders, questions shall not require a response at the meeting nor start a debate on the question. However, the Chair may direct that a response be given, and although the time allowed for speaking should not normally exceed 3 minutes per person, this may be extended at the discretion of the Chair.
d) Concerns were raised regarding broken glass vases at the cemetery. Suggested that a sign should be displayed asking that these be removed before taking any further action.
e) Booking enquiries have been received for the main hall. Agreed that these would be discussed at the next meeting of the Village Hall committee.
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f) A letter of thanks to Tregaron Town Council for the use of their Santa sleigh was proposed.
15. Date of next meeting.
The Llanddewi Brefi Village Hall and Recreation Ground AGM will be held on 27th January 2022.
The next Community Council meeting will be held on the 14th of February 2022.
Meeting closed at 10pm.
Mae'r dudalen hon hefyd ar gael yn: Cymraeg