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Minutes of the Ordinary meeting held on Monday 12th February 2024 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Councillors: Beth Griffiths (Chair), Dafydd Lloyd Jones (Vice-Chair), Rhodri Evans, Eirwen James, Angela Evans, Gareth Jones, PCSO John Evans
1. To receive apologies
Cllrs: John Griffiths, Caryl Haf, Pat Parry
2. Personal Matters.
None
3. Declarations of interest.
None.
4. Public participation.
None
5. To confirm the minutes of the meeting held on 8th January 2024
Proposed to be a correct record by Cllr.Beth Griffiths and seconded by Cllr.Dafydd Lloyd Jones.
6. Matters arising from the minutes
(18). Questions to the Chair.
Regarding Caffi Dewi not being included on the Ceredigion Warm Spaces list: Councillor Evans confirmed this matter had been taken up with Ceredigion Council to look into the matter.
Regarding reported Flooding damage by Ysgoldy Gogoyan down from Penllwyn Councillor Evans also confirmed that the sweeper had been out clear stones following on from the recent flooding.
Typo to be corrected on minutes, Pont trilais to Pontrilas regarding point made regarding correspondence to be passed from Chair to the Clerk to file.
7. Financial report
a. To approve the bank reconciliation for the period ending 31 January 2024.
Council approved the reconciliation to 31/01/2024 noted the following bank balances:
i. Current account: £100.00
ii. Reserve account (1): £1,628.61
iii. Reserve account (2): £7055.73
Total all bank balances: £8784.34
Total reconciled balance to agree with cash book at 31/01/2024: £8125.48
Earmarked reserves for defibrillator maintenance: £1,388.15
Earmarked reserves for Youth club: £269.64
b. Authorisation of payments.
Council approved payments to 31/01/2024:
i. Staff and confidential payments – (Local Government Act 1972, s.111/ LG (Misc.Provisions) Act 1976 s.19) £370.60.
ii. Reimbursement of Clerk’s expenses (Printer ink), (Local Government Act 1972, s.111) £31.18.
iii. Beddfeini Hafod – Burials (Local Government Act 1972, s.214) £550.00.
The following payments were listed on the approved schedule of payments but had not been recorded in previous minutes:
iv. R Evans- Hedgecutting (invoice dated) 21/02/2023- £160.00
v. Llanddewi Brefi Village Hall and Recreation Ground – Hall hire fees-29/01/2023 -£80.00
vi. A donation to Cyngor Tref Tregaron Community Council of £30.00 towards the cost of maintaining the Santa Sleigh, loaned for the Xmas event, was approved. Proposed by Cllr.E James and seconded by Cllr.D Lloyd Jones (Local Government Act 1972, s.145).
c. Recurring payments – confirmation of ongoing variable direct debit instructions:
Council approved recurring payments to 31/01/2024:
i. BT – Hall telephone & broadband 1/11-31/12/2023. (LG (Misc.Provisions) Act 1976 s.19), £52.74
ii. Bank charges – Commission charges 13DEC/14JAN (Local Government Act 1972, s.111), £18.50
d. Payments received.
Council noted the following receipts:
i. Bank interest/ loyalty £2.34
ii. T E Jones – Burial rights (plot 683) fee £40.00
iii. T E Jones – Burial fees (plot 683) reimbursed £650.00
iv. Food sales- Youth Club £ 25.70
8. Update on Fit for Future Facilities Programme application.
Cllr Kincaid reported that he had met with Clr Evans and John Jones( Dewi Stars Chair) with a representative of the programme at teams meeting 2 weeks prior main points as follows:
It was queried if some of the conditions of the grant to be satisfied could be relaxed in the light of the project proposed not being a new build development.
Regarding the storage shed element, EK confirmed that he has revised the Schedule of Works and drawings for planning permission but cannot progress further with this part of the application before receiving confirmation if the programme organisers will consider this as permissible to be included as part of the proposal.
A site meeting has been arranged for EK to meet with the Technical Lead with the Fit for Future Programme in 2 weeks’ time to discuss the above and allow completion of necessary elements for the application to be submitted before the deadline of the 28/03/23 .
9 Correspondence
Council noted the following correspondence with the following comments/requests:
a. NMB West Wales River Stakeholder Group Meeting 31-01-2024
Clr Evans requested to be added to the membership, Clerk to arrange.
b. Communication on behalf of Ben Lake MP.
Noted.
c. Ceredigion County Council
i. Cynnal y Cardi Fund RE-OPENS 1 February 2024.
ii. Fwd: LEVEL 2 AWARD IN YOUTH WORK PRINCIPLES ONLINE.
Noted.
d. One Voice Wales
i. FW: Air Ambulance update: recommended that Welshpool closes.
ii. Draft Minutes of the Ceredigion Area Committee 18.10.23
iii. FW: Fee Scheme 2024-25 released today
iv. REMINDER – 2024 – TRAINING DATES BY MODULE – JANUARY, FEBRUARY & MARCH
Noted.
10. To receive a report from the PCSO
PCSO Evans reported it had been another quiet period in Llanddewi Brefi, but reported the following:
On 25/01/2024 a Public Order harassment incident was reported, by BT engineers working in the area that they had been approached and harassed by a woman who made accusations that the engineers were putting up 5G masts.
29/01/2024, a low-level burglary was reported in the Llanio area from a premises located on the roadside:fuel siphoned from vehicle.
30/01/2024 in the same are it was also reported that tools from a nearby shed and the contents of a caravan had also been taken. A person had been observed on CCTV and the footage being used to make further enquiries.
He also reported that he was following up on residents in the areas who had sustained large losses from fraud scams, the attention here to check in and advise on preventative measures against sustaining losses from criminals potentially retargeting victims in the future.
PCSO Evans also reported that officers during January and February 2024 would be carrying out more community policing activities via their ‘Meet the Street’ initiative, focussing on housing estates within the local areas, to distribute information leaflets about Cannabis factories/production.
He also confirmed that he will be present in the village every Wednesday, between 1:45 pm and 2:30 pm and calling in on the Tuesday sessions of Caffi Dewi at the Llanddewi Brefi Village Hall.
11. County Councillor’s report on matters arising from Ceredigion
Cllr Evans reported that the Budget had now been reviewed within the Scrutiny Committee, with a further review planned to be held on the 20/02/24 to finalise proposals to be amended or left as proposed, with final agreement to take place (alongside proposed rates for Council tax) at the end of the month (29/02/2024).
12. Planning applications
None.
13. To receive a report from the Village Hall and Recreation Grounds committee.
Cllr Kincaid reported he had recently met with a representative from Severn Wye with regards to the Energy Audit service recently undertaken at the Village Hall; the following points were raised:
A draft report should be prepared within 2 weeks of the site visit.
The representative agreed that a replacement oil-fired boiler would be a better solution than an air source heat pump for the village hall.
Loft insulation in the middle room, and internal insulation to the hall is likely to be the most cost-effective upgrade, together with more efficient infra-red and radiator heating for the Hall, and battery storage for power generated by the solar panels.
14. Questions to the Chair.
a) It was noted that the bench near to Hyfrydle is in a bad state of repair. Cllr Griffiths to inspect and report back at next meeting.
b) A tree has been reported to be floating in the Brefi near Pont Llanio. Clerk to report to NRW incident line.
c) Wreaths for Remembrance: There was a brief discussion to consider making a donation in place of buying wreaths each year, to reduce waste, however it was agreed to revisit this matter later in the year.
15. Date of next meeting
11th March 2024.
The meeting closed at 9.06pm.
Mae'r dudalen hon hefyd ar gael yn: Cymraeg