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Minutes of the Extraordinary meeting held on Tuesday 5th July 2022 at 8:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021, and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Councillors: Bethan Anthony (Vice-Chair), Rhodri Evans, Emmanuel Kincaid, Eirwen James, Pat Parry, Lynet Pugh, John Lloyd Griffiths.
1. To receive apologies.
Dafydd Lloyd Jones, Caryl Jones (Chair), Enfys Hatcher Davies
2. Personal Matters.
Council wished CH well
3. Declarations of interest.
Cllr Kincaid declared a personal and prejudicial interest in item 5 on the agenda
Cllr Parry declared a personal and prejudicial interest in item 5 on the agenda
4. To consider whether the press and public should be excluded from the meeting when considering the following item of business, in accordance with s1(2) of the Public Bodies (Admission to Meetings) Act 1960, on the grounds that it involves the disclosure of exempt information as defined in Paragraphs 12 and 14 of Part 4 of Schedule 12A to the Local Government Act 1972 as amended.
Council resolved to exclude the press and public from the meeting, as matters under discussion were confidential and related to a prospective employee of the Council.
5. To consider an application for the position of Clerk and Responsible Financial Officer.
Cllrs Kincaid and Parry left the meeting and Council discussed the role with the applicant.
Following the discussion and consideration, Cllrs Kincaid and Parry re-joined the meeting.
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Council resolved, in order to allow a suitable period for consideration of contractual matters, that Rhodri Evans and Emmanuel Kincaid should remain as Proper Officer and Responsible Financial Officer until 31st August 2022.
6. Financial matters.
a. Authorisation of payments.
i. Internal Auditor’s fees – £100.00
ii. Purchase of filing cabinet, laptop and software
The level of proposed expenditure was agreed, but approval was deferred pending consultation regarding computer specification and alternative costs for fireproof storage.
The revised cost of replacement locks from EXL Windows was approved under the hall maintenance budget, and payment was deferred pending completion of works.
b. Recurring payments-approval of variable direct debit.
i. Powys County Council – Administration charge for volunteer DBS checks.
Resolved to approve setting up a variable direct debit instruction
7. County Councillor’s report on proposed changes to speed limits (see attached summary).
The Highway authority have asked for the Council’s view on the extent of the proposed speed limit and location of signs. No objections were raised to the proposals, but it was suggested that illuminated speed indicating signs might be more effective than flashing limit signs.
8. To review progress with Cynnal Llanddewi Brefi LEADER Grant project.
Cynnal y Cardi confirmed that Council employees’ hours spent volunteering could be counted towards match funding, and that there was no requirement for prior approval for website and social media publicity.
A Smartboard training session for volunteers has been arranged for 6/7/22 at 6:30pm
9. Date of next meeting.
11/07/2022
Mae'r dudalen hon hefyd ar gael yn: Cymraeg