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Minutes of the Ordinary Meeting of the Council held on Monday 14th April 2025 at 7:30pm in the Community Centre.
Draft minutes are published in accordance with the requirements of the Local Government and Elections (Wales) Act 2021 and are subject to approval at the next ordinary meeting of the Community Council.
Present:
Cllrs :Dafydd Lloyd Jones (Chair), Rhodri Evans, Eirwen James , Emmanuel Kincaid , Gareth Jones, John Griffiths, Pat Parry.
1.To receive apologies.
Cllrs : Bethan Griffiths ,Caryl Jones

2.Personal Matters.
None.
3.Declarations of interest.
For correspondence item 10b, R. E. left the room whilst matter was discussed.

4.Public participation. Public participation.
Members of the public present to present matters concerning item 8 on the agenda.

5. To confirm the minutes of the Ordinary Meeting held on 10th March 2025.
a) Minutes for the Ordinary Meeting held on 10th March 2025 were approved by Council
Proposed G.J. Seconded: R.E.

6.Matters arising from the minutes.
i. Item 2 Correction High Sherrif of ‘’Dyfed not ‘Ceredigion’.
ii. Item 8 Amended offer to Ti a fi- until Sept not from Sept 1st
iii. Item 10 Member taking responsibility for the bench repair raised query to supply tanalised wood for the bench, all present in agreement.
iv. Item 9: Concerning feedback to pass onto Severn Wye, one member raised that for full feedback on the works was dependent on completion DLJ/RE and EK agreed to lead on completing this task.

7.Financial report
a. To approve the bank reconciliation for the period ending 31st March 2025.

Council Approved the reconciliation ending 31st March 2025.

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b. Authorisation of payments.: Zurich Town and Parish policy :£ 338.95 LG (Misc. Provisions) Act 1976 s.19
c. One Voice Wales Membership fee: £142 .00 LG (Misc. Provisions) Act 1976 s.19
d. Staff and confidential payments:£369 .78 Local Government Act 1972,s112/(Misc.Provisions) Act 1976 s.19.
e. Authorisation of payments for CFF Grant Aided works for the Hall Changing Rooms and Storage Shed.
i. G Davies Contract 1-interim payment 2 (CFF project): £4,047.35 LG (Misc.Provisions) Act 1976 s.19.
ii. L Davies Contract 2-interim payment 2 (CFF project): £ £6,178.89 LG (Misc.Provisions) Act 1976 s.19.
iii. Steel Fabricators (Wales) Ltd Contract 3-interim payment 2 (CFF project)
:£ 4,560.00 LG (Misc.Provisions) Act 1976 s.19.
f. Recurring payments – confirmation of ongoing variable direct debit instructions:
i. BT Telephone & broadband:£57.19 LG (Misc. Provisions) Act 1976 s.19.
ii. Barclays Bank -Commission charges

Council approved payments as listed points b-f.
g. Payments received.
i. Bank Interest & Loyalty received.
ii. Hall transfer to Council Accounts re:Hall and Storage Shed Project Works of £2,218:00
h. To note payment arrangements for the 2025-26 Precept and 2023/24 Cemetery Grant

Council noted payments received and arrangements for the 2025-26 Precept and 2023/24 Cemetery Grant.
.

8.To consider a request regarding provision for a National Grid connection for the temporary Shop facility in the Community Council Car park.

A representative from the group presented the proposal plans to site a steel container or cabin near the entrance and seek temporary planning permission for 12–18 months.

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They intend to approach Compass for funding to establish a formal community interest structure, while also considering Cavo funding and selling community interest shares.

To enable providing power for the shop, the group have requested approval from the Council with regard to applying for a National Grid connection to be installed at the car park, with the proviso that should the project folds within six months, a £400 exit fee for connection removal will be built into funding bids.

Council resolved that the group could seek permission from National Grid to install a connection in the car park.

Additionally, Council agreed to put the proposal on the website but advised that the group should bring forward their consultation to the public as soon as possible to gauge requirements/public opinion ahead of preparing a planning application.

Proposed: EK Seconded: EJ

9.To review project progress regarding Cymru Football Foundation Grant aided works ongoing to the Hall Changing rooms and Storage Shed.

Regarding assessment of completion of works it was noted that specified rooflights and wire guards had not been included as part of the storage shed build and that regrading of the bank is still needing to be completed.

10.Correspondence.

a. Audit Wales: Audit Notice 2024-25 – Councils having a FULL audit
2024-25:Bridgend, Neath Port Talbot, Swansea, Carmarthenshire, Pembrokeshire, Ceredigion, Swansea.

b. Belltown Power: RE: Waun Maenllwyd Ownership and CBF: Meeting Notes, 10th October – Follow Up
i. Following consideration of this correspondence Council resolved to draft an MOU to facilitate progressing formation of a board and invitations issued to representatives.
ii. It was also considered that any newly formed should remain regarding governance within the Community Council.
iii. Council resolved to have an EGM to consider this matter.

c. One Voice Wales
i. Senedd report published on Role, Governance and Accountability of Community and Town Council Sector.

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ii. Digital Guidance.

d. Welsh Government.: Trosglwyddo swyddogaethau o Banel Annibynnol Cymru ar Gydnabyddiaeth Ariannol i Gomisiwn Ffiniau a Democratiaeth Cymru / Transfer of functions from the Independent Remuneration Panel for Wales to Democracy and Boundary Commission Cymru.

Council noted correspondence in addition to points raised in for b), Council noted other correspondence but raised no further matters.

11.To receive correspondence not specifically referenced on the agenda (Decisions cannot be taken in relation to matters raised under this agenda item.
All Correspondence in the general folder was noted by Council but no matters raised.

12. To consider organising an event for the forthcoming VE celebrations , incorporating activities to raise money for the Air Ambulance charity.

i. Council considered recent grant opportunities put forward by Cynnal y Cardi (project deadline for delivery of the 31/01/25, & application deadline 01/05/2025 requiring match funding.)
ii. Council resolved to hold a public meeting to consider the application at 7:30 pm on 22/04/2025.
iii. DLJ/RE/EJ &PP to lead on application completion and to feedback to Council at the next meeting.
Proposed: P.P. Seconded: E.J.

13.To consider arrangements for an opening ceremony event to be held for the new hall changing room.
Council agreed to consider this at a subsequent meeting, following confirmation of completion of the works.

14.To consider a matter raised by a resident concerning trees adjacent to the old cemetery at the churchyard.
i. Council noted that tree works required at the churchyard would come under the responsibility of the church and that the resident would need to contact the Vicar to discuss this matter.
ii. Council also considered matters regarding the burial grounds and resolved to carry out an inspection within the next month to note and address issues, in preparation for the annual clear up.
iii. A member also raised that earlier within the week a resident had reported hearing shooting near to the cemetery at 7 am , Council noted this concern.

15.To receive a report from the PCSO

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i. One member expressed concern regarding the perception of a lack of presence of the PCSO within the village.
ii. Council noted that Police had been going ‘door to door’ regarding gathering information concerning a local incident of car vandalism .P P- raised lack of presence of PCSO in the village and is concerned.
iii. A member raised that resident had reported road safety issues regarding logging lorries coming through the centre of the village and also the lack of pavements in some areas of the village, adding to further resident safety concerns, especially as regards the safety of children walking within the village in the light of increased traffic especially heavy good vehicles.

16.County Councillor’s report on matters arising from Ceredigion.
The member reported it was a relatively quiet period regarding new reporting, however building on continuing improvements regarding waste collection, that County Council refuse collections would be extending provision to Good Friday and the upcoming Bank holiday periods.
Bin Lorries will collect on GF/BH.

17.Planning applications
None.

18.To receive a report from the Village Hall and Recreation Grounds committee.
i. A member of the committee confirmed costs for ‘no dogs notice’ fixings & it was proposed to make a decision regarding presence of dogs( e.g. notices could be relocated to village cut throughs and Hyfrydle)
ii. The Hall committee have therefore agreed to make payment to enable fixings to be ordered asap
iii. It was also agreed that as an anti-vandalism measure that notices for the Hall grounds should be placed up high on posts/railings.

19.Questions to the Chair.
i. One member feedback regarding ongoing costs for defibrillator and it was considered that the new unit proposed to be installed at the hall would be covered by raised funds going forward.
 Summary costs were noted as: £1100 cost of defibrillator/Cabinet £582.00/£317.20 annual cost.
 Following on from the previous point it was also considered to purchase a similar model to that located in the village square.

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 It was also considered that approaching the Public Health Board & football associations may be routes for help with further funding for the defibrillator ;
 EJ to approach JJ and RE to approach Mark Hughes in the future to find out what is possible via football associations.
ii. One member also raised issues/queries to be put through to CLIC as follows: – visitors becoming lost due to lack of signage for the village- request required to verify when new ones will be installed.
 Bob cat-Appreciated work completed on roads leading out of the village towards Lampeter done but levelling of the surface and removal of debris under hedges now requiring removal as will be obstructive for future hedge trimming operatives.
 Branch near Abercarfan- and Nant Derwyn is hanging off utility wires and requires reporting.
 There are also potholes near Hyfrydle towards Garth that require attention.
 Sheep on the road reported as being in the same place in recent times and requires reporting to the PCSO.

Date of next meeting:
12/05/2025.

Meeting ended 21:50 pm

Mae'r dudalen hon hefyd ar gael yn: Cymraeg