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Agenda – AGM – Llanddewi Brefi Community Council – 13/05/2019

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LLANDDEWI BREFI COMMUNITY COUNCIL

The Annual General Meeting of the Council will be held on May 13th 2019 at 7:00 p.m. at the Community Centre.

AGENDA

1 Apologies
2 Personal matters.
3 Matters arising from the minutes of the A.G.M. 2017/2018
4 Report of the work done for year 2018/19
5 Confirm and sign the Minutes for the A.GM. on 14th May 2018.
6 Financial Report.
7 Elect Chairman and Vice-Chairman for 2019/2020.
8 Elect Treasurer.
9 Elect a representative on the Hall Committee.
10 Elect representatives on the Fuel Allotment Committee.
11 Decide Chairman’s Allowance.
12 Any other matter.

Agenda – Llanddewi Brefi Community Council – 13/05/2019

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A meeting of the Community Council will be held on 13th May 2019 at 7:30 at the Community Centre.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes of the Community Council 8th April 2019.
5 Matters arising from the minutes.
6 Current Issues.
6.1 Highways.
6.2 Trees and Boundaries.
6.3 Website.
6.4 The Pound Garden.
6.5 Defibrillator.
6.6 Standing orders.
7 Financial Report.
a Authorising Payments
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigon.
a Planning
11 Village Hall and Community Centre Trustees committee.
12 Ysgol Henry Richard 3-16.
13 Cemetery.
14 Eisteddfod 2020.
15 New policy.
16 Any other Business.
17 Flood resilience group.
18 Date of next meeting

Agenda – Llanddewi Brefi Community Council – 08/04/2019

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A meeting of the Community Council will be held on 8th April 2019 at 7:30 at the Community Centre.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes of the Community Council 11th March 2019.
5 Matters arising from the minutes.
6 Current Issues.
6.1 Highways.
6.2 Trees and Boundaries.
6.3 Website.
6.4 The Pound Garden.
6.5 Defibrillator.
7 Financial Report.
a Authorising Payments
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigon.
a Planning
11 Village Hall and Community Centre Trustees committee.
12 Ysgol Henry Richard 3-16.
13 Cemetery.
14 Eisteddfod 2020.
15 Any other Business.
16 Date of next meeting

Planning Application: A190054

Application No: A190054 – link to documents
Applicant(s): Mr and Mrs Gareth & Victoria Jones
Date validated: 17/01/2019
Proposal: Reserved Matters; Erection of a dwelling.
Location: Land at Llettypoeth, Llanddewi Brefi, Tregaron.
Postcode: SY25 6UT.
Decision date:
Decision:

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Planning Application: A190084

Application No: A190084 – link to documents
Applicant(s): Mr A Jones
Date validated: 04/02/2019
Proposal: Full Planning – Change of use of outhouse to form extension to dwelling.
Location: DDOL, LLANDDEWI BREFI, TREGARON.
Postcode: SY25 6RS.
Decision date:  12/04/2019
Decision:  Approved Subject to Conditions

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Minutes – Llanddewi Brefi Community Council – 11/02/2019

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820

Minutes of the Community Council Meeting held on 11th February 2019 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), John. Ll Griffiths(Vice-Chairman), Dafydd Lloyd-Jones, Rhodri Evans, Eirwen James, Enfys H Davies.

1. Apologies:- 
Councillors Lynet Pugh, Caryl H Jones, and Lisa Jones apologised for their inability to attend.

2. Personal 
The Council wished Mr Alwyn Jones Penlanwen a full and speedy recovery.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Eirwen James and seconded by Cllr Rhodri Evans the Council authorised the Chairman to sign the minutes of Community Council meeting held on 14th January 2019.
5. Matters arising from the minutes
1. Public Meeting Regarding Flooding
A public meeting was held where Rhodri Llwyd and Annette Birkett attended from Ceredigion County Council to discuss the way forward. It was suggested that a Flood resilience Group be set up, and sand bags be stored in the village in case of flooding again.
6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. Will give 3 weeks for delivery.
d. Llanio Drain blocked.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

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6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Cllr Eirwen James was nominated to be in charge of the defibrillator as Maria Tofani is moving from the village.

7. Financial Report
Current Account £ 100.00
Business Res A/c £ 2,834.55

a. Authorising Payments.
Beddfeini Hafod ………………………………………..£450.00
E Kincaid Flag and Defib Pads …………………………£149.22
W.I .Llanddewi Brefi donation …………………………£150.00

b. Paid In
Grant for War Memorial ………………………………£4,333.00

8. Correspondence.

1. A request for a donation from Ceredigion Young Farmers. The Council will discuss at end of financial year.
2. A request for a donation from Llanddewi Brefi W.I to cover the cost of Public speakers . The Council decided to donate £150.
3. A request from the International Sheep dog Society for a donation for the Internationals that are to be held at Rhydyfelin September 2020. The Council will discuss at end of financial year.

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9. Reports
The Clerk attended a meeting at Aberaeron to do with Audit.

10. Matters arising from Ceredigion
The Council were informed that the Council tax was the main point of discussion at Ceredigion County Council.

a. Planning
A181193 Brynambor Llanddewi Brefi Extension to house, safe room. There were no objections.

11. Village Hall and Community Centre Trustees Committee
Nothing to report.

12. Ysgol Henry Richard 3-16

The school eisteddfod will be held on Friday 22nd February.

13. Cemetery
A further letter was received from Mr. E. Davies and this has been forwarded to our insurers and One Voice Wales for advice.

14 Eisteddfod 2020
On the 4th of May a local talent event will be held in the hall.

15. Any other matter
1. Requests for no HGVsigns by Pentre Richard.
2. Cover has been replaced on BT manhole and signs up at Cefn Llanio corner.

Date of next meeting   11th March 2019

Signed                                                         Dated

Minutes – AGM – Llanddewi Brefi Community Council – 15/05/2017

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Minutes of the Annual General Meeting of the Community Council held on Monday 15th May 2017 at 7.30 pm at the Community Centre.

Present:- Dafydd Lloyd-Jones,(Chair),  John Ll Griffiths.  Eirwen James, Emmanuel Kinkaid, Rhodri Evans, Caryl Haf Jones.

1. Apologies
Councillor Lisa Jones apologised for her inability to attend.

2. Personal
The Council congratulated Councillor Rhodri Evans on being the representative for Llangeitho Ward on Ceredigion County Council in the election. Also congratulations was given to Rhys and Angharad Lloyd Jones on their wedding.

3. Matters arising from the minutes of the A.G.M. 2016/2017
Councillors Ann Jones, Maria Tofani and Cllr Gwynne Davies have retired from the Community Council.

4. On the proposition of the Councillor Eirwen James and seconded by Cllr John Griffiths  the Council authorised the Chairman to sign the A.G.M. minutes for May 9th 2016.

5. Report of the Council’s work for 2016/17.

6. Financial report.

7. Appointment of Chairman and Vice Chairman

Councillor Rhodri Evans was appointed Chairman proposed by Cllr Eirwen James and seconded by Cllr Emmanuel Kincaid and Cllr Eirwen James was appointed Vice-Chairman proposed by Cllr  Emmanuel Kincaid.

8. Appointment of Treasurer
It was resolved that Mr Gareth Jones be re-appointed as treasurer.

9. Representative on the Playing Field Committee and Community Centre.
Councillor Eirwen James was appointed to represent the Council on this Committee.

10. Chairmans Allowance
It was resolved that the Chairman’s allowance stayed the same £50.00

11. Any other matter
None

Planning Application: A180444

Application No: A180444 – link to documents
Applicant(s): Mr and Mrs D & C Spooner
Date validated: 11/05/2018
Proposal: Full Planning – Repair work with new extensions and parking area.
Location: PEBYLL, LLANDDEWI BREFI, TREGARON.
Postcode: SY25 6SB.
Decision date:  26/03/2019
Decision:  Approved Subject to Conditions

To view full details of planning applications: 

  • Copy the application number from the list above
  • Click here to follow the link to Ceredigion County Council’s web site
  • Press ‘Launch Search Facility
  • Type in application number in the box ‘Application number’
  • Click ‘Search’ at the bottom of the page
  • Scroll down to ‘Search Results’ and click on the application number which is underlined and highlighted in blue
  • Scroll down to the bottom of the page and on the right hand side click ‘View documents’
  • You can save the documents as PDF files on your computer

Minutes – Llanddewi Brefi Community Council – 14/01/2019

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817

Minutes of the Community Council Meeting held on 14th January 2019 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), John. Ll Griffiths(Vice-Chiarman), Dafydd Lloyd-Jones, Rhodri Evans, Caryl Haf Jones , Lynet Pugh, Eirwen James, Lisa Jones, Beth Anthony.

1. Apologies:- 
Councillor Enfys H Davies apologised for her inability to attend.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Rhodri Evans the Council authorised the Chairman to sign the minutes of Community Council meeting held on 10th December 2018.
5. Matters arising from the minutes
1. Public Meeting Regarding Flooding
A public meeting has been arranged in February for villagers to meet with Ceredigion County Council officers in the Hall. Only questions that the Council received by the 17th December will be discussed.
6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. Awaiting new stocks.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

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6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
New pads have been bought.

7. Financial Report
The Council approved the budget for 2019/20
And the precept stays at £8000.00
Current Account £ 70.00
Business Res A/c £ 3,625.47

a. Authorising Payments.
Compass Office Paper and Ink ……………………………£ 65.40
Ras Gwyl Dewi Donation ………………………………. £150.00
New Inn Mulled Wine ……………………………… .£ 22.00
Hall Committee Hire of Room ……………………………£240.00
Mr C Davies for Xmas Lights …………………………….£ 40.00

b. Paid In
None.

8. Correspondence.

1. A letter regarding The National Eisteddfod 2020 which will be held at Tregaron requesting support and a donation as the fund raising target for Llanddewi Brefi is £5000. The Council will discuss this matter at the next meeting.
2. A request for a donation from Ras Gwyl Dewi. The Council decided to donate £150.

819

9. Reports
None.

10. Matters arising from Ceredigion
The Council were informed that there is a meeting for the clerks at Ceredigion County Council.

a. Planning
A181193 Brynambor Llanddewi Brefi Extension to house, safe room.

11. Village Hall and Community Centre Trustees Committee
There are several events being held in the Village Hall in the near future.

12. Ysgol Henry Richard 3-16

The school concert was excellent. The building of Llanddewi Brefi school will be going on the market in the near future.

13. Cemetery
Council has been advised by One Voice Wales/NALC that insurers should deal with all correspondence relating to the damaged grave. Insurers have confirmed that they do not believe council has acted negligently, but proposed a ‘without admission of liability’ offer in settlement of the claim for damage as it would not be financially viable to defend if litigated. Council agreed to accept the insurers proposal ‘ to settle this matter on best possible terms due to lack of evidence and potentially seek recovery from either one or both of the contractors as it would not be financially viable to defend this matter if litigated’.
One Voice Wales guidance regarding complaints policy was discussed- Council will review whether a formal policy should be adopted.

14 Eisteddfod 2020
Matters will be discussed at next meeting. A letter was received.

15. Any other matter
1. Complaints have been received regarding the Bottle bank overflowing.
2. Fire Hydrant leaking up by the old Vicarage.
3.Renew the Welsh Flag on the Pole by Hyfrydle.
4. There will be a concert in the village in April held by the Barcud local paper.

820

Date of next meeting   11th February 2019

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 10/12/2018

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814

Minutes of the Community Council Meeting held on 10th December 2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chiarman), Dafydd Lloyd-Jones, Rhodri Evans, Caryl Haf Jones , Lynet Pugh, Eirwen James, Enfys H Davies.

1. Apologies:- 
Councillor Lisa Jones apologised for her inability to attend.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Lynet Pugh and seconded by Cllr Caryl H. Jones the Council authorised the Chairman to sign the minutes of Community Council meeting held on 12th November.

5. Matters arising from the minutes
1.Logging Lorries
Ceredigion Technical Services will up date the Community Council and Cllr Rhodri Evans in due course.
2. Public Meeting Regarding Flooding
The Community Council decided to have a Public Meeting regarding recent flooding in the village. The Council have requested that people should put forward their questions by the 17th December and a meeting will be arranged for January 2019 with representatives from Ceredigion County Council.
6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

815

b. Tree on Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

7. Financial Report

Current Account £ 165.00
Business Res A/c £ 11,837.26

a. Authorising Payments.
Mrs M Davies ………………………………………………..£540.00
Mrs E. Davies Mince Pies ………………………………… £ 30.00
Cambrian Mountain Initative …………………………..£ 50.00
Beddfeini Hafod Burial……. ……………………………£ 660.00
Mr R Evans Hedge trimming ………………………….£ 108.00
K.J.Elliot War Memorial ……………………………….£6,390.36
Mr C Davies Foelallt Arms ………………………………..£ 49.32
Gogerddan Hunt ……………………………………………..£ 80.00

b. Paid In
Money for Poppy Wreaths ………………………..£ 125.00
Burial of Ashes ………………………………………… £ 60.00
B.T. Wayleave Payment ………………………………..£ 4.80

8. Correspondence.

1. An information notice regarding Communities Programme Capital Grant Scheme.

816

2. A draft copy of the Budget for 2018/19 and 2019/20 was looked at.

9. Reports
It was decided that a public meeting will be held to raise money for the National Eisteddfod 2020 at Tregaron. Llanddewi Brefi’s Target for contribution towards the Eisteddfod is £5000.00

10. Matters arising from Ceredigion
The Council have been informed that Ceredigion County Council are looking at Budgets.

a. Planning
None.

11. Village Hall and Community Centre Trustees Committee
The Council were informed that the Playground is finished. The Christmas Fair was very successful.

12. Ysgol Henry Richard 3-16

A successful Christmas Fair was held.

13. Cemetery
A letter was received from Mr. E. Davies regarding the damaged grave which is still ongoing.
The Council will talk to One Voice Wales regarding complaints policy.

14. Any other matter
1. Give Way White lines worn away on junction by Nythfa and Ardwyn .
2. Footpaths need to be looked at in the Spring.

Date of next meeting   14th January 2019

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 26/10/2018

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810

Minutes of the Extra meeting held by the Community Council on 26th October 2018.

Present:-
Councillor Emmanuel Kincaid (Chairman), Cllr John Ll Griffiths (Vice-Chair), Cllr E James, Cllr Dafydd Lloyd-Jones, Cllr Lynet Pugh, Cllr Rhodri Evans, Cllr Caryl H Jones.

1. Apologies:- 
Councillors Lisa Jones, Enfys H. Davies, and Cllr Beth Anthony apologised for their inability to attend.

2. Discuss the management of flood risk following recent property damage in the village. 
The Council decided that a public meeting should be held in the near future with representatives Technical Services from Ceredigion County Council. A date will be arranged and a notice will go on display to inform the Community.

3. To Consider additional restoration works to the War Memorial
It was decided that it was worth doing the extra lettering on three names that had faded on the War Memorial.

4. To Consider a press release regarding works to the War Memorial
It was decided that it would be linked into the Remembrance Day Service and it would be released in the Cambrian News and Barcud.

5. Any other Business
None.

Signed                                                         Dated