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Minutes – Llanddewi Brefi Community Council – 14/01/2019

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817

Minutes of the Community Council Meeting held on 14th January 2019 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), John. Ll Griffiths(Vice-Chiarman), Dafydd Lloyd-Jones, Rhodri Evans, Caryl Haf Jones , Lynet Pugh, Eirwen James, Lisa Jones, Beth Anthony.

1. Apologies:- 
Councillor Enfys H Davies apologised for her inability to attend.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Rhodri Evans the Council authorised the Chairman to sign the minutes of Community Council meeting held on 10th December 2018.
5. Matters arising from the minutes
1. Public Meeting Regarding Flooding
A public meeting has been arranged in February for villagers to meet with Ceredigion County Council officers in the Hall. Only questions that the Council received by the 17th December will be discussed.
6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. Awaiting new stocks.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

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6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
New pads have been bought.

7. Financial Report
The Council approved the budget for 2019/20
And the precept stays at £8000.00
Current Account £ 70.00
Business Res A/c £ 3,625.47

a. Authorising Payments.
Compass Office Paper and Ink ……………………………£ 65.40
Ras Gwyl Dewi Donation ………………………………. £150.00
New Inn Mulled Wine ……………………………… .£ 22.00
Hall Committee Hire of Room ……………………………£240.00
Mr C Davies for Xmas Lights …………………………….£ 40.00

b. Paid In
None.

8. Correspondence.

1. A letter regarding The National Eisteddfod 2020 which will be held at Tregaron requesting support and a donation as the fund raising target for Llanddewi Brefi is £5000. The Council will discuss this matter at the next meeting.
2. A request for a donation from Ras Gwyl Dewi. The Council decided to donate £150.

819

9. Reports
None.

10. Matters arising from Ceredigion
The Council were informed that there is a meeting for the clerks at Ceredigion County Council.

a. Planning
A181193 Brynambor Llanddewi Brefi Extension to house, safe room.

11. Village Hall and Community Centre Trustees Committee
There are several events being held in the Village Hall in the near future.

12. Ysgol Henry Richard 3-16

The school concert was excellent. The building of Llanddewi Brefi school will be going on the market in the near future.

13. Cemetery
Council has been advised by One Voice Wales/NALC that insurers should deal with all correspondence relating to the damaged grave. Insurers have confirmed that they do not believe council has acted negligently, but proposed a ‘without admission of liability’ offer in settlement of the claim for damage as it would not be financially viable to defend if litigated. Council agreed to accept the insurers proposal ‘ to settle this matter on best possible terms due to lack of evidence and potentially seek recovery from either one or both of the contractors as it would not be financially viable to defend this matter if litigated’.
One Voice Wales guidance regarding complaints policy was discussed- Council will review whether a formal policy should be adopted.

14 Eisteddfod 2020
Matters will be discussed at next meeting. A letter was received.

15. Any other matter
1. Complaints have been received regarding the Bottle bank overflowing.
2. Fire Hydrant leaking up by the old Vicarage.
3.Renew the Welsh Flag on the Pole by Hyfrydle.
4. There will be a concert in the village in April held by the Barcud local paper.

820

Date of next meeting   11th February 2019

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 10/12/2018

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814

Minutes of the Community Council Meeting held on 10th December 2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chiarman), Dafydd Lloyd-Jones, Rhodri Evans, Caryl Haf Jones , Lynet Pugh, Eirwen James, Enfys H Davies.

1. Apologies:- 
Councillor Lisa Jones apologised for her inability to attend.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Lynet Pugh and seconded by Cllr Caryl H. Jones the Council authorised the Chairman to sign the minutes of Community Council meeting held on 12th November.

5. Matters arising from the minutes
1.Logging Lorries
Ceredigion Technical Services will up date the Community Council and Cllr Rhodri Evans in due course.
2. Public Meeting Regarding Flooding
The Community Council decided to have a Public Meeting regarding recent flooding in the village. The Council have requested that people should put forward their questions by the 17th December and a meeting will be arranged for January 2019 with representatives from Ceredigion County Council.
6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.

815

b. Tree on Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

7. Financial Report

Current Account £ 165.00
Business Res A/c £ 11,837.26

a. Authorising Payments.
Mrs M Davies ………………………………………………..£540.00
Mrs E. Davies Mince Pies ………………………………… £ 30.00
Cambrian Mountain Initative …………………………..£ 50.00
Beddfeini Hafod Burial……. ……………………………£ 660.00
Mr R Evans Hedge trimming ………………………….£ 108.00
K.J.Elliot War Memorial ……………………………….£6,390.36
Mr C Davies Foelallt Arms ………………………………..£ 49.32
Gogerddan Hunt ……………………………………………..£ 80.00

b. Paid In
Money for Poppy Wreaths ………………………..£ 125.00
Burial of Ashes ………………………………………… £ 60.00
B.T. Wayleave Payment ………………………………..£ 4.80

8. Correspondence.

1. An information notice regarding Communities Programme Capital Grant Scheme.

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2. A draft copy of the Budget for 2018/19 and 2019/20 was looked at.

9. Reports
It was decided that a public meeting will be held to raise money for the National Eisteddfod 2020 at Tregaron. Llanddewi Brefi’s Target for contribution towards the Eisteddfod is £5000.00

10. Matters arising from Ceredigion
The Council have been informed that Ceredigion County Council are looking at Budgets.

a. Planning
None.

11. Village Hall and Community Centre Trustees Committee
The Council were informed that the Playground is finished. The Christmas Fair was very successful.

12. Ysgol Henry Richard 3-16

A successful Christmas Fair was held.

13. Cemetery
A letter was received from Mr. E. Davies regarding the damaged grave which is still ongoing.
The Council will talk to One Voice Wales regarding complaints policy.

14. Any other matter
1. Give Way White lines worn away on junction by Nythfa and Ardwyn .
2. Footpaths need to be looked at in the Spring.

Date of next meeting   14th January 2019

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 26/10/2018

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810

Minutes of the Extra meeting held by the Community Council on 26th October 2018.

Present:-
Councillor Emmanuel Kincaid (Chairman), Cllr John Ll Griffiths (Vice-Chair), Cllr E James, Cllr Dafydd Lloyd-Jones, Cllr Lynet Pugh, Cllr Rhodri Evans, Cllr Caryl H Jones.

1. Apologies:- 
Councillors Lisa Jones, Enfys H. Davies, and Cllr Beth Anthony apologised for their inability to attend.

2. Discuss the management of flood risk following recent property damage in the village. 
The Council decided that a public meeting should be held in the near future with representatives Technical Services from Ceredigion County Council. A date will be arranged and a notice will go on display to inform the Community.

3. To Consider additional restoration works to the War Memorial
It was decided that it was worth doing the extra lettering on three names that had faded on the War Memorial.

4. To Consider a press release regarding works to the War Memorial
It was decided that it would be linked into the Remembrance Day Service and it would be released in the Cambrian News and Barcud.

5. Any other Business
None.

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 12/11/2018

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811

Minutes of the Community Council Meeting held on 12th November 2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chiarman), Dafydd Lloyd-Jones, Beth Anthony, Rhodri Evans, Caryl Haf Jones , Lisa Jones, Lynet Pugh.

Apologies:- 
Councillor Enfys H. Davies apologised for her inability to attend.

2. Personal 
None.

3. Declaration of Interest
Councillor Caryl H. Jones and Cllr Rhodri Evans declared their interest on a donation request from Llanddewi Brefi Young Farmers Club. Cllr Caryl H Jones also declared interest on the purchasing of three grit bins.

4. Minutes
On the proposition of Councillor Dafydd Lloyd-Jones and seconded by Cllr Caryl H. Jones the Council authorised the Chairman to sign the minutes of Community Council meeting held on 18th October and extra meeting held on 26th October 2018.

5. Matters arising from the minutes
1. Grit Bins
The Council discussed options for purchasing grit bins and it was decided to delegate to Chair and Vice Chair to buy 3 grit bins.

6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. 

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

812

6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

7. Financial Report
The Council have discussed provisional budget and it will be confirmed at the next meeting.
Current Account £ 100.00
Business Res A/c £ 12,296.79

a. Authorising Payments.
Beddfeini Hafod ………………………………………….£ 510.00
Young Farmers Club Donation …………………………..£ 300.00

b. Paid In
Mr T. E Jones Burial ……………………………………..£ 400.00
Money for Poppy Wreaths ……………………………….£ 125.00

8. Correspondence.

1. A letter requesting a donation from Llanddewi BrefiYoung Farmers Club. Cllr Caryl H Jones and Cllr Rhodri Evans declared their interest. It was decided to donate £300.00.
2. A letter from Ceredigion County Council regarding expression of interest in the sale of Llanddewi Brefi School . The letter is to be displayed on the web site and in the Notice Board.

9. Reports
None.

10. Matters arising from Ceredigion
The Council have been informed that the yellow lines in Llanddewi Brefi will be removed and there will be no parking restrictions.

813

a. Planning
None.

11. Village Hall and Community Centre Trustees Committee
The Council were informed that the Playground is nearly finished.

12. Ysgol Henry Richard 3-16

Christmas Fair will be held on 6th December.

13. Cemetery
A letter was received from Mr. E. Davies regarding the damaged grave. Works have been completed on the War Memorial.
Press release has been issued in the Cambrian News and Barcud. Remembrance Service was held on Nov 11th at the War Memorial.

14. Any other matter
1.Trees up on Rhiw Quar need cutting back.
2. Water on the road the village side of Foelallt Farm.
3. Fire Hydrant leaking by the old Vicerage.
4. The Council decided to ask Mrs Euros Davies to make 200 mince pies for the turning on of the Christmas tree lights on 11th December on the square.

Date of next meeting   10th December 2018

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 08/10/2018

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807

Minutes of the Community Council Meeting held on 8th October 2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chiarman), Eirwen James, Dafydd Lloyd-Jones, Beth Anthony, Rhodri Evans, Caryl Haf Jones , Lisa Jones, Enfys H Davies, Lynet Pugh.

Apologies:- 
None.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Eirwen James and seconded by Cllr Dafydd Lloyd-Jones the Council authorised the Chairman to sign the minutes of Community Council meeting held on 10th September 2018.

5. Matters arising from the minutes
1. One Tender was received to repair the Bus Shelter. The Council agreed to it and the work to commence during school half term which is last week in October as the school children will be on holidays and not using it.
Also there was one Car Park tender which was agreed.

6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. An assessment will be made in September.

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

6.3 Website
a. Need to register.

808

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

7. Financial Report
Current Account £ 92.05
Business Res A/c £ 8,811.01

a. Authorising Payments.
Poppy Appeal for wreaths ………………………………..£ 290.00

b. Paid In
Mr T.E.Jones Burial … ………………………………… £860.00
Sales of Llanddewi Brefi footpaths Booklet ……………£ 30.00

8. Correspondence.

1. An E mail was received regarding trees hanging over the footpath behind Cysgod Y Llan and they were a danger to walkers and householders. The Council decided to contact Ceredigion regarding this matter.
2. Correspondence back from the Auditors passing the Audit for 2017/18.

9. Reports
Some Councillors attended the National Eisteddfod meeting held at Aberaeron.

10. Matters arising from Ceredigion
We were informed that the Cabinet paper regarding the yellow lines has been pushed forward to the 6th November and there have been objections during the consultation period objecting to the yellow lines.
The Gritting matrix has been looked at and 3 small roads have been added to the list.

a. Planning
None.

809

11. Village Hall and Community Centre Trustees Committee
There is a Xmas Fair being held on the 9th December.

12. Ysgol Henry Richard 3-16

Christingle will be held on Dec 11th in Llanddewi Brefi.

13. Cemetery
Inaccuracy in the minutes for 11/06/18 has been brought to our attention.
Although it was not inaccurate to note at that time that a meeting had been arranged, the note of those present at the meeting on the 12/06/18 should correctly have been the subject of separate minutes. The Davies family was represented by Mr D. E. Davies.

14. Any other matter
1 The Armistace Day service will be held as usual by the War Memorial.
2. Carol singing will be held on 20th December.
3. Hedges opposite Y Felin need cutting back.
4. Christmas Tree to be placed on the square on Friday 7th December.
5. Best Xmas Decorated Business or House competition will be held again this year with Mr.& Mrs Tofani judging. Entries to be in by 9th December to Shop Brefi and an announcement will be made on the 11th December when switching on the lights on the square. The Prize will be a Hamper.
6. It was decided to hold our Christmas dinner at the New Inn on Dec 8th.
7. It was resolved to ask Gogerddan Hunt to make a show on the square on Boxing day as usual.
8. The Church Sunday School will be holding their Christingle on the 17th December.

Date of next meeting   12th November 2018

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 10/09/2018

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804

Minutes of the Community Council Meeting held on 10th September  2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chiarman), Eirwen James, Dafydd Lloyd-Jones, Beth Anthony, Rhodri Evans, Caryl Haf Jones.

Apologies:- 
Councillors Lynet Pugh, Cllr Lisa Jones and Cllr Enfys H Davies apologised for their inability to attend.

2. Personal 
None.

3. Declaration of Interest
None.

4. Minutes
On the proposition of Councillor Beth Anthony and seconded by Cllr John Griffiths the Council authorised the Chairman to sign the minutes of Community Council meeting held on 9th July 2018 .
On the proposition of Councillor Beth Anthony and seconded by Cllr Caryl H Jones the Council authorised the Chairman to sign the minutes of a special meeting held on 14th August 2018.

5. Matters arising from the minutes
1. The Bus shelter by Hyfrydle, and Car Park improvement have been put out to tender, tenders to be returned by next meeting.

6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. An assessment will be made in September.
d. Awaiting sign for Llanddewi Brefi to be placed back by Werndriw.

805

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

6.3 Website
a. Nothing new.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

6.6 Street Lights
The cost of street lights has now been paid.

7. Financial Report
Current Account £ 100.00
Business Res A/c £ 12,295.51

a. Authorising Payments.
Mrs M Davies …………………………………………£ 500.00
Mr D Benjamin Grass cutting ………………..£3,515.00

b. Paid In
Mr G Price Burial Fees …………………………….£450.00

8. Correspondence.

1. A letter from the Hall Committee regarding extending the playground by 2m on the short end, towards the hall there were no objections.

9. Reports
None.

10. Matters arising from Ceredigion
We were informed that the conclusion to local boundaries will be coming out soon. Consultation coming to an end on Yellow lines.

806

a. Planning
None.

11. Village Hall and Community Centre Trustees Committee
A Coffee evening will be held in October. The Hall committee have had all the required funding for the playground.

12. Ysgol Henry Richard 3-16

The new school will open on the 1st October.

13. Cemetery
The work on the War memorial should start mid September. The Council have also decided to clean up the flower pots by the war memorial.

14. Any other matter
1. The Council decided to write to Phil Jones regarding the logging lorries that come through the village.
2. Complaint was received that a B.T.cover in the middle of the road by Cefenllanio is causing problems.
3. Guttering on Pont Llanio road needs cleaning as they have grown over.

Date of next meeting   8th October 2018

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 14/08/2018

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Minutes of a Special Meeting held by the Community Council held on 14th August at the Community Centre

Present:-
Councillors Cllr Emmanuel Kincaid (Chairman) M Eirwen James (Vice- chair). Caryl Haf Jones, John L Griffiths, Enfys Davies, Beth Anthony, Rhodri Evans.

Apologies:- 
Councillor Lynet Pugh and Cllr Lisa Jones apologised for their inability to attend.

2. Personal 
None.
3. Declaration of Interest
None.

4.
It was agreed to go ahead with entry for LLanddewi Brefi to appear on the Cambrian Mountains Tourist map, a draft copy was made of what wording was needed.

5.
The Council discussed and decided to accept the offer of grant from the War Memorial Trust.

6. Any other matter
1. The Council discussed the concerns of the villagers regarding the yellow lines. Cllr Rhodri Evans will keep us informed of Ceredigion County Council decision.
2. Councillor Beth Anthony asked if the owners of the logging lorries that come through the village would like to consider giving a donation to the community.

Signed                                                         Dated

Minutes – Llanddewi Brefi Community Council – 09/07/2018

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801

Minutes of the Community Council Meeting held on 9th July  2018 at the Community Centre

Present:-
Councillors Emmanuel Kincaid (Chairman), JohnLl Griffiths(Vice-Chairman), Eirwen James, Dafydd Lloyd-Jones, Lynet Pugh, Beth Anthony, Rhodri Evans, Lisa Jones .
Also present was PCSO John Evans.

Apologies:- 
Councillors Caryl H Jones and Cllr Enfys H Davies apologised for their inability to attend.

2. Personal 
None.
3. Declaration of Interest
Cllr Emmanuel Kincaid, Cllr Rhodri Evans, Beth Anthony, and Cllr John Griffiths declared interest regarding the bill for school prints.

4. Minutes
On the proposition of Councillor Beth Anthony and seconded by Cllr Eirwen James the Council authorised the Chairman to sign the minutes of Community Council meeting held on 11th June 2018.

5. Matters arising from the minutes
1. The Bus shelter by Hyfrydle, and Car Park improvement are still on going.

6.1.1 Roads
a. Road widening Pant and Nantdderwen.
b. Work to be done on Quar Road.
c. New Grit Bins. Cllr Rhodri Evans will look into this.
d. Awaiting sign for Llanddewi Brefi to be placed back by Werndriw. Blue with white lettering or White ones.
e. Sign to be put back by shop.

802

6.2 Tree and Boundary Maintenance.
a. Fencing right hand side of Pont Llanio Hill.
b. Tree on Pont Llanio Hill.

6.3 Website
a. Data Protection Act was discussed and we need to update to comply with G.D.P.R.

6.4 The Pound Garden
Nothing new.

6.5 Defibrillator
Nothing new.

6.6 Street Lights
Awaiting Bill.

7. Financial Report
Current Account £ 100.00
Business Res A/c £ 11,995.96

a. Authorising Payments.

Susanne Ryder Framed prints……………………….£ 456.00
Ceredigion County Council Lights…………………£1,999.92
Beddfeini Hafod Burial and Burial of Ashes ………….£ 620.00
One Voice Wales …………………………………………………£ 100.00
Cambrian Mountains ……………………………………………£ 75.00
Beddfeini Hafod Burial ……………………………………….£ 450.00

b. Paid In
Mr G Price Burial Fees …………………………………£500.00
Burial of Ashes………………………..……………………..£  60.00

803

8. Correspondence.

1. Invoice for the photography and production of framed prints of the school art work. Four Councillors declared their interest it was passed to pay the invoice.
2. A letter regarding an entry for Llanddewi Brefi to appear on the Cambrian Mountains Tourist Map.

9. Reports
PCSO John Evans reported that crime rates were low at present.

10. Matters arising from Ceredigion
Nothing new.

a. Planning
The Council supported both planning applications No A180533 and application No 180534for Land by Bethlehem Llanddewi Brefi Tregaron.

11. Village Hall and Community Centre Trustees Committee
A Coffee evening will be held in October.

12. Ysgol Henry Richard 3-16

A concert will be held on Thursday 12th July to bid farewell to the School.

13. Cemetery
1. Broken Kerb
Still ongoing.

14. Any other matter
1. The Council were informed that the grass cutting by the Council was more untidy this year.
2. The Council decided to order a new flag which will be stronger to place on the pole by Hyfrydle.

Date of next meeting   10th September 2018

Signed                                                         Dated

Agenda – Llanddewi Brefi Community Council – 11/03/2019

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A meeting of the Community Council will be held on 11th March 2019 at 7:30 at the Community Centre.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes of the Community Council 11th February 2019.
5 Matters arising from the minutes.
6 Current Issues.
6.1 Highways.
6.2 Trees and Boundaries.
6.3 Website.
6.4 The Pound Garden.
6.5 Defibrillator.
7 Financial Report.
a Authorising Payments
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigon.
a Planning A190084 Y Ddol, A190054 Lletypoeth
11 Village Hall and Community Centre Trustees committee.
12 Ysgol Henry Richard 3-16.
13 Cemetery.
14 Eisteddfod 2020.
15 Any other Business.
16 Date of next meeting

Agenda – Llanddewi Brefi Community Council – 11/02/2019

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A meeting of the Community Council will be held on 11th February 2019 at 7:30 at the Community Centre.

AGENDA

1 Apologies.
2 Personal Matters.
3 Declaration of Interest.
4 To confirm and sign the minutes of the Community Council 14th January 2019.
5 Matters arising from the minutes.
6 Current Issues.
6.1 Highways.
6.2 Trees and Boundaries.
6.3 Website.
6.4 The Pound Garden.
6.5 Defibrillator.
7 Financial Report.
a Authorising Payments
8 Correspondence.
9 Reports.
10 Matters arising from Ceredigon.
a Planning A181193 Brynambor
11 Village Hall and Community Centre Trustees committee.
12 Ysgol Henry Richard 3-16.
13 Cemetery.
14 Eisteddfod 2020.
15 Any other Business.
16 Date of next meeting

PUBLIC MEETING – 05/02/2019

The Community Council has arranged a Public Meeting with representatives from the Highway Authority to discuss what preventative action may be feasible following the recent flood damage in the village.
In order that all points raised can be fully considered and responded to during the meeting, only those issues submitted in advance can be considered.

The meeting will be held at the Community Centre on Tuesday 5th February at 7pm.

Clerk to the council:
Mrs M. Davies, Brynderwen, Llanddewi Brefi, Tregaron, Ceredigion. SY25 6UU.
Tel: 01974 298836
Email: clerk@llanddewibrefi.org